Officer Training Budget Developing A Management Business Plan, and the Business Practices Needed to be Successful 1

Officer Training Budget PURPOSE OF THE PLAN Plan for Better Results Business Operations Training for Chairs WHY PLAN? Training for Ritual, Statutes, Functions – But not Business First Time Seeing a Budget Continuity of Operations – Corporations Don’t Change Leadership Annually 2

Officer Training Budget Planning Team Exalted Ruler Leading Knight Loyal Knight Lecturing Knight Secretary Treasurer All Trustees House Committee Audit Committee Legal Counsel Any Other Members 3

Officer Training Budget STEP #1 BUSINESS PLANNING PROCESS Financial Statements for ALL Entities Review Income and Expense Accounts – Revenue Opportunities – Cost Reduction Include Major Maintenance and Capital Expenses 4

Officer Training Budget STEP #2 BUSINESS PLANNING PROCESS Prioritize Solutions Manageable Number of Solutions 5

Officer Training Budget STEP #3 - IMPLEMENTING SOLUTIONS Implementation Plan – What is to be done – How it is to be done – Who is going to do it, and – When it is to be done Sell the Plan so ALL See the Benefits Create Buy-In to Bring Team(s) Onboard 6

Officer Training Budget STEP #4 - ANNUAL BUDGET Planning Makes Budgeting Easier Monthly is not “Divided by 12” – Club Sales by Season – GL & State Dues Paid Early – Insurance, Taxes in Specific Months Year-to-Date Budget Should Reflect Flow Budget Becomes Road Map for Year Clear View of Operations, Capital, Cash 7

Officer Training Budget STEP #5 – MONTHLY REVIEW Compare Actual to Budget Monthly – Note Variances, good and bad – Normal Variable or Unbudgeted Problem Use Vouchers for Accuracy and Control Review and Adjust Budget at 6 Months 8

Officer Training Budget Budget by Entity – Lodge, Club, Bingo, other Operation Balanced OVERALL Budget – Budget Profit Transfer or Split Expenses Be Thorough, but Don’t Over-Detail “The Board shall present a segregated budget not later than the final regular meeting of the Lodge in April…must be accepted at the next regular meeting...” - sec BUDGETING PROCESS

Officer Training Budget Paid Who For What Account Function Approvals 10 VOUCHERS

Officer Training Budget Paid Who For What “Favorites” Recurring Approve All 11 BILLS AGAINST THE LODGE

Officer Training Budget 12 RECEIPTS OF THE SESSION Amounts For What Summary/Det ail Take The Money!

Officer Training Budget All Accounts Note Restricted 13 TREASURER’S REPORT