MONEY MANAGEMENT William Blochberger

OPENING A BANK ACCOUNT  Setting up a business bank account is easy. Start by selecting the bank you want to work with--think small-business-friendly--and call to arrange an appointment to open an account. There's not much more required than that. However, when you go, make sure you take personal identification as well as your business name registration papers and business license, because these are usually required to open a commercial bank account.

BOOKKEEPING  When it comes time to set up your financial books, you have two options--do it yourself or hire an accountant or bookkeeper. You might want to do both by keeping your own books and hiring an accountant to prepare year-end financial statements and tax forms. If you opt to keep your own books, make sure you invest in accounting software such as Quickbooks or Quicken because they're easy to use and makes bookkeeping almost enjoyable.

ACCEPTING CASH, CHECKS AND DEBIT CARDS  In today's super-competitive business environment, you must provide customers with many ways to pay, including cash, debit card, credit card and electronic cash. There is a cost to provide these payment options--account fees, transaction fees, equipment rental and merchant fees based on a percentage of the total sales value. But these expenses must be viewed as a cost of doing business in the 21st century. You can, however, reduce fees by shopping for the best service with the best prices

OPENING A CREDIT CARD MERCHANT ACCOUNT  Giving your customers the option to pay for purchases with a credit card is often crucial to success. Customers do not always carry cash with them so meeting them half way and setting up an option to pay by credit card makes things twice as easy for them

ONLINE PAYMENT SERVICES  Online payment services allow people and businesses to exchange currency electronically over the internet. These services are very popular with consumers and merchants. PayPal is one of the more popular online payment services with more than 40 million members in 45 countries, offering personal and business account services. The advantages of online payment services are that they're quick, easy and cheap to open, regardless of your credit rating or anticipated sales volumes, and you can receive payment from any customer with an account.

ESTABLISHING PAYMENT TERMS  Setting payment terms covers deposits, progress payments and extending credit. It's important to establish clear, written payment terms with clients prior to providing services or delivering product. Your payment terms should be printed on your estimate forms, included in formal contracts and work orders, and printed on your final invoices and monthly account statements.

SECURING DEPOSITS  try to secure a deposit of at least one-third to one-half of the total value of the contract in advance of providing any services. Your order form or contract should have the deposit information clearly stated. Information on canceled orders or contracts and your refund policy should also be on your forms.

PROGRESS PAYMENTS  Progress payments are also a way to ensure that you do not leave yourself open to financial risk. Agree on the amount that will be due at various stages of the project.

EXTENDING CREDIT  As a general rule, when a transaction is complete you should be paid in full. However, in the case of business-to-business sales, commercial clients will generally want some type of credit on a revolving-account basis, such as 30, 60, 90 or sometimes 120 days after delivery of the product or completion of the service.

DEBT COLLECTION  The first rule of getting paid is to keep the lines of communication open with your delinquent client, and keep the pressure on to get paid through the use of nonthreatening telephone calls, letters and personal visits. You cannot legally intimidate clients into paying you.