NEBOSH General Certificate Unit 16 Monitoring,Review&Audit

Session Aims r An understanding of the proactive and reactive monitoring systems r An understanding of the scope and nature of a health and safety audit

Learning Objectives r To be able to use a variety of proactive and reactive monitoring procedures r To be able to carry out a workplace inspection – produce action plan r Use different types of safety inspection r To be able to review performance r Explain meaning and preparations needed for an audit

The Main Elements in HS(G) 65 Organising Planning and Implementing Measuring Performance Policy Reviewing Performance Auditing

Safety Culture Indicators r Accidents r Absenteeism r Sickness Rates r Staff Turnover r Legislation Compliance r Staff Complaints

Safety Culture Safe Person r Competent Person r Communicates with workers by providing: r Safety Briefings that stress safety when giving work instructions r Encouragement via a reward scheme or ‘pat on the back’ r Feedback on hazard identification and control measures in place r Information, Instruction, Training & Supervision r Co-operation r Control

Job Safety Analysis r Cradle to grave approach to a specific task r Identify and evaluate the risks involved in that task r Break down the task into sections r Evaluate each section and decide on the control measures necessary to reduce the associated risks Hazards - Risk - Likelihood - Severity Practicable or Reasonably Practicable

Inspections & Audits Hazard & Operability Studies (HAZOP) r Used in potentially high-risk industries such as a petro-chemical plant r Based on what if questioning - What if: r The pump fails? r The flow rate detector mis-reads? r The gas supply is interrupted?

Why Monitor? The Management of Health & Safety at Work Regulations Regulation 5 r ‘Every employer shall make and give effect to such arrangements as are appropriate, having regard to the nature of his activities and the size of his undertaking, for the effective planning, organisation, control, monitoring and review of the preventive and protective measures’

Monitoring r Proactive - The systematic inspection of plant and premises. Checking to ensure that your standards are being maintained.  Reactive - Something has gone wrong. Standards have not been maintained or a control measure has failed.

Monitoring r Proactive - look at what is actually happening compared to what is written in plans and standards. r Reactive - events direct us to look again at control measures: W accidents W near misses W dangerous occurrences W ill-health W complaints by the workforce W enforcement action

Active Reactive Assess action needed to deal with immediate risk Assess level and nature of investigation needed InvestigateInvestigate Results & Analysis Review Process

Inspections r A physical inspection of premises, plant and equipment. Undertaken by: r Directors / Supervisors / Line Managers r Health & Safety Advisor r Joint teams of managers and employees  Safety Representatives Inspecting either together or working separately and then comparing notes

Proactive Monitoring r Safety Audits - Thorough, systematic and critical examination of systems and procedures r Workplace Inspections - Physical inspection of the workplace or aspects of the workplace r Safety Surveys - Detailed investigation of of one aspect of the workplace r Safety Tours - Brief examination of one or more aspect of the workplace r Safety Sampling - Inspection limited to a specific area or aspect of the workplace e.g. fire doors

Proactive Monitoring Safety Audits A safety audit is: A safety audit is: A thorough, systematic and critical examination of safety management systems and procedures r It should: r Asses the quality & implementation of the safety policy r Identify potential risks and their associated control measures r Analyse workplace activities and assess if they are being carried out safely

Proactive Monitoring Safety Representatives The Safety Representatives & Safety Committee Regulations 1977 r Safety Representatives may conduct inspections in the following circumstances: r After substantial changes to plant and equipment r After substantial changes in processes or methods r Following notifiable accident or dangerous occurrence r Following notifiable disease

Proactive Monitoring Safety Survey r A safety survey is a detailed investigation of one aspect of the workplace. Could be a survey of: r Noise r Dust r Temperature r Lighting r Fumes and/or Vapours

Proactive Monitoring Safety Tour r A safety tour is a brief examination of one or more aspects of workplace activities: Could be conducted by a small management team to: r Display commitment to health and safety r Gain familiarisation with layout r Compare theory with reality r Plan future series of inspections r Meet the staff

Proactive Monitoring Safety Sampling r Safety sampling is limited to certain areas or aspects of the workplace. Could be an inspection of all: r Fire doors r Prohibition signs (Red & White) r Mandatory signs (Blue & White) r Safety signs (Green & White) r PPE r Electrical portable appliances r Washrooms & toilets r All canteen facilities

Reactive Monitoring r Something has gone wrong. Standards have not been maintained or a control measure has failed. We are now involved with reporting of: r Injuries and cases of ill health r Near-misses r Hazards r Weaknesses or omissions in performance standards r Enforcement action by HSE or Local Auth

Safety Audit Football Club r Considerations: r Equipment r Chemicals r Traffic r Buildings r Fire Precautions r Electricity Supply & Electrical Equipment r Ground Location & Layout r Visitors r Labour r Documentation

Safety Audit Independent Expertise r An independent expert can be: r Engineering Surveyors r Insurance Company Staff r Insurance Brokers r Claims Investigators r Consultants r Health & Safety Inspectors r Local Authority Inspectors

Inspections & Audits Prioritising Results - Action Plan Likelihood x Severity = Risk Rating r Urgent - Requiring immediate action r Routine - Requiring action over a period of time r Football Club Urgent: r Wiring for lights in the shower room r Use of equipment r Football Club Routine: r Soakaways from the showers r Improved system for control of contractors

Audits & Inspections Frequency r Depends on the workplace environment and the nature of the associated hazards. Rule of thumb: r Audit - Annually or every 2 to 3 years r Inspections - More frequently (monthly or every few months) Note: Frequency should be detailed in the company safety policy

Report Writing r Senior Mangers need to know what they need to do, by when & how much it will cost r Use executive summaries r Findings linked to an action plan (SMART) r Spread responsibility for action r Have an different person for each action to ensure action plan is completed & progress is monitored

Effective Writing zWho will read it? zWhat are the aims? zWhat layout is required? zWhat style is appropriate? zWhat are the terms of reference?

StyleStyle zShort Sentences - KISS zShort Words - No Jargon zActive Verbs zTechnical Terms / Acronyms zRepetition - Avoid zVisual Aids - Charts, Graphs or Pictures zExamples

DraftsDrafts zBrain storm & jot down your thoughts. zExpand your thoughts. zDiscard irrelevant issues. zRead it as if you were receiving it. zRead it aloud to check for tone. zSimplify the content (no long words). zCheck all verbs - are they necessary?

Report Writing zIntroduction zIntroduction - Your terms of reference. zSummary zSummary - Short outline of important points zMethod zMethod - What you did to comply with your terms of reference. zFindings zFindings - A logical list of what you found. zConclusions zConclusions - Nothing new at this stage. zRecommendations zRecommendations - Relevant & achievable.