VA’s Continuing Transformation Greg Giddens, Executive Director Enterprise Program Management Office June 19, 2013

1 Agenda VA’s Transformation Continues – Planning, Programming, Budgeting, Execution – Enhancing Integration Across Programs A New Look at “Requirements” Acquisition Program Management Framework (APMF) Integration Steering Committee Customer Data Integration 6/19/2013OPP ePMO

PPBE In the Planning, Programming, Budgeting, and Execution (PPBE) process, the first two P’s drive the identification of capability gaps and initial analysis of alternatives. New Strategic Plan coming out this year VA has just completed its first PPBE Programming phase, culminating in a Future Year Veterans Program approved by the Secretary. 6/19/2013OPP ePMO2

PPBE – Roles The Office of Policy and Planning manages the Strategic Planning and Programming aspect of PPBE. The Office of Management manages the Budgeting process. Execution is managed by all the components. For major programs, ePMO serves as the facilitator and provides execution oversight. 6/19/2013OPP ePMO3

The PPBE framework enables the definition, prioritization, selection, and budgeting of requirements that close capability gaps 6/19/ PlanningProgrammingBudgetingExecution Leadership Decisions Leadership Decisions APMF Define Capability Gaps Strategic needs and investment decisions inform “Verify” phase… Scope Cost (ROM) Estimated Timeline Concept Design Strategic Needs Verified need, validated requirement, programmed activity, budgeted program Traceability to source of capability need 4 Develop Requirements Alternative Solutions Resource Investment Decisions President’s Budget/ Enacted Budget

A New Look at “Requirements” End to End (E2E) Requirements is a series of processes and practices within the PPBE framework that facilitate the identification of strategic capability gaps and define the derived and implied requirements to fill the gap. 6/19/2013OPP ePMO5

“End to End Requirements” 6/19/2013OPP ePMO6 Developing requirements that drive well formed programs, inform investment decision making processes, and result in the right solutions Requirements Feedback Strengthening Requirements Through End-to-End TraceabilityNeedSolution Strategic imperatives inform capability gaps; capability gaps drive requirements Requirements Management defines programs to be achieved, projects to be done, and systems to be acquired

The PPBE framework enables the definition, prioritization, selection, and budgeting of requirements that close capability gaps 6/19/ PlanningProgrammingBudgetingExecution Leadership Decisions Leadership Decisions APMF Define Capability Gaps Strategic needs and investment decisions inform “Verify” phase… Scope Cost (ROM) Estimated Timeline Concept Design Strategic Needs Verified need, validated requirement, programmed activity, budgeted program Traceability to source of capability need 7 Develop Requirements Alternative Solutions Resource Investment Decisions President’s Budget/ Enacted Budget

APMF Provides a common framework to plan and manage critical VA Programs 6/19/2013OPP ePMO8

Enhancing Integration Across Programs 6/19/2013OPP ePMO9 Data Governance Council Enterprise Architecture Council Department-Wide Data Stewardship Converging authoritative data sources Identify Enterprise Integration Opportunities Task, monitor and control execution of enterprise integration initiatives Integration Steering Committee Create and manage the Enterprise Architecture Use the Enterprise Architecture to support executive decision-making

Customer Data Integration (CDI) Customer Data Integration – applying an approach long-used in industry to veteran data: consolidating, controlling, conforming Having consistent (vs multiple unsynchronized sources), reliable, accurate, authoritative common data is an enabler to providing veteran-centric services and benefits. 6/19/2013OPP ePMO10

Customer Data Integration Vision Provide top quality Veteran-centric services to Veterans Protect the privacy and integrity of the information Enable consistent use within VA Capture/Update common data once, use many times 6/19/2013OPP ePMO11

Enterprise-Wide, Veteran-Centric Common Customer Data Management 6/19/2013OPP ePMO12 Enterprise-wide, Veteran-centric common customer data management means VA has and uses the following across the enterprise: Authoritative common customer data where and when it is needed Authoritative common customer data domains and source(s) Processes and practices to manage authoritative common customer data Governance to support use of common customer data management processes and practices Leverage and build upon existing initiatives and efforts Identity Information Contact Information Demographic and Socio-Economic Military Service History

Peek Into the Future at VA Mature Requirements Development and Management that both feeds and traces back to strategic planning, programming, budgeting, and execution Integrated execution of funding across programs that adhere to world class program management standards and practices Individual program execution is not enough Enterprise thinking, enterprise behavior 6/19/2013OPP ePMO13

Questions? 6/19/2013OPP ePMO14