People in Business Task 2

 K:\StaffOnly\Business Studies\AS Level Business OCR Unit 291\Human resources\Job Description or Specification.doc K:\StaffOnly\Business Studies\AS Level Business OCR Unit 291\Human resources\Job Description or Specification.doc Starter Exercise

 Explain the purpose of key documents in the recruitment process.  Analyse the strengths and weaknesses of the key documents.  Show how the documents contribute to the effectiveness of the process. Aims of the Presentation

 Study the job description.  Give each member of the class a section of the description.  Read the section, explain its purpose in your own words and then report back to the class. Harrogate & District NHS Job Description

 Explain the purpose of the job description  Start with a general explanation of the overall purpose.  How does it help the business?  Briefly explain the purpose of each section  Highlight the strengths and weaknesses of this job description n.asp Job Description

 Divide class into groups and give each group a large version of the person specification.  Label the key features.  Discuss as a class. Harrogate & District NHS Person Specification

 Explain the purpose of the job specification  Start with a general explanation of the overall purpose.  How does it help the business?  Briefly explain the purpose of each section  Highlight the strengths and weaknesses of this job description professions/prg/recruitment-step-by-step/defining-the- job/person-specification Job Specification

Explain the purpose of the job advert Start with a general explanation of the overall purpose. How does it help the business/ Briefly explain the purpose of each section Highlight the strengths and weaknesses of this job advert Job Advert

Explain the purpose of the application form Start with a general explanation of the overall purpose. How does it help the business? Briefly explain the purpose of each section Highlight the strengths and weaknesses of this application form nt Application Form

 Compare the advantages and disadvantages of applying on paper v online  Create a table on the whiteboard.  Take one example and analyse.  Make the point  Explain it  What are the effects of that point on the business?  Use connectives to link the Point; Explanation and Effect together.  Now do this for all the points in your table. Application Form

 Divide the class into groups, who will take part in a mock interview.  In each group decide who will be the interviewer and who will be the interviewees. You will all work together on all aspects of the process.  Interviewees complete the application forms. You should try to use your real life experiences but can make up some realistic facts to support your application. Application Form

 Some employers will invite applicants to write a formal covering letter of go with the application form. Study the covering letter at:-  alasset/dg_ pdf alasset/dg_ pdf  Highlight the key features of the letter. Covering letter

 Write a covering letter to go with your application.It should contain:-  Reasons for applying for job  Contribution you can make  Your training and education  Relevant skills and knowledge acquired  Use the following links to help  applyingforajob/DG_ applyingforajob/DG_  advice/why-tailoring-the-cover-letter-is-critical/article.aspx advice/why-tailoring-the-cover-letter-is-critical/article.aspx Covering letter

 Interviews can be conducted by 1 person, 2 persons or more (more than 2 is usually a ‘panel’).  Discuss the advantages and disadvantages of each.  Create a table on the whiteboard.  Take one example and analyse.  Make the point  Explain it  What are the effects of that point on the business?  Use connectives to link the Point; Explanation and Effect together.  Now do this for all the points in your table.  Decide how many interviewers you will have and explain the main reason why. Interview

 Starter exercise – you have 2 minutes to write down as many questions you think could be asked in a job interview.  Now Watch the following video clip and tick off questions which are identical/similar to the ones on your list.   Discuss as a class the key points are running a job interview. Design a series of questions for the interview.  Most interviews structured using predetermined list of questions including:-  Questions relating to the job specification  Questions relating to the person specification  Information about the candidate’s previous experience and what they think they can bring to the job  Use open ended questions to encourage the interviewee to talk.  An interview assessment or score sheet may be used – an example is on the next slide Interview Questions

 Study the examples of interview assessment sheets in your groups.  What do they all have in common?  In what ways are they different?  Interview assessment sheets for Orange(GCSE Human Resources folder)  ttach/4/Int%20Assessment.pdf ttach/4/Int%20Assessment.pdf  form/ form/  Create your own Interview Assessment Sheets

 Use all your previous information, from the job description; specification; application form and covering letter to prepare your answers for the interview.  Ideally, ‘talking split’ between interviewer and interviewee should be 20% and 80%  Candidate should have chance to ask questions about company The Interviewee

 Explain the main purpose of the interview  Provide a commentary on the interview in which you explain the purpose of each question and how each candidate tackled the question. You should refer to your assessment sheets.  Which candidate did you give the job to and why? Interview Analysis

 Why is it important that you follow the correct laws?  Briefly explain the main laws with regard to discrimination by using:  mId= &type=RESOURCES mId= &type=RESOURCES  Explain how your recruitment process met this law by giving examples. Legal, Social, Ethical and Regulatory Obligations

 Use all the documents in this recruitment process.  Explain the strengths and weaknesses of each part/document in the process.  Refer to specific examples of how the documents have been completed e.g. the covering letter gave a brief summary of the candidates experience, they had 3 years clerical experience with a marketing company.  Make it very clear how effective the document is in helping the employer. Analyse Factors Contributing to Effectiveness of Recruitment Process

 Analyse the training process.  Explain the strengths and weaknesses of each type of training:  Induction  Internal  External  Make it very clear how effective each type of training is in helping the employer. Analyse Factors Contributing to Effectiveness of Recruitment Process

 Analyse the PEST factors which affect the recruitment process.  Explain the strengths and weaknesses of each PEST factor:  Political  Economic  Social  Technological  Make it very clear how effective each type of training is in helping the employer. Analyse Factors Contributing to Effectiveness of Recruitment Process

 This is the final section in which you reflect on the overall recruitment process.  Identify strengths of each document  Identify the weaknesses of each document and explain how this would effect the recruitment process/  Suggest improvements to the way each section was carried out. These should follow from the weaknesses.  Explain the advantages and disadvantages of your recommendations. Evaluating the recruitment process