Doing Business With DLA Defense Logistics Agency Doing Business With DLA William Chavez, Jr. Small Business Specialist DLA Land and Maritime 1

DLA’s Mission Supporting the Warfighter DLA is DoD’s largest logistics combat support agency. Our mission is to provide best value integrated logistics solutions to America’s Armed forces and other designated customers in peace and in war, around the clock, around the world.

Scope of DLA Customer Support DLA provides over $44 Billion in sales and revenue. Ranks DLA in top 15th percentile of the Fortune 500 Supports nearly 2,250 weapon systems Provides 84 percent of all Military Services’ repair parts Managing 5.0 Million separate line items via eight supply chains Foreign Military Sales Fiscal Year 2012: $2.3 Billion Supporting 112 Allied Nations Provides 100 percent of: Fuels – Clothing and Medical Supplies Food – Construction Material Worldwide Presence: 28 countries and 48 states

DLA Overview… Global Supply Chains Aviation Land Maritime C&T Medical Subsistence C&E Energy Richmond Ft. Belvoir Columbus Philadelphia EBS FAS Original Equipment Manufacturer (OEM) Items Engines & Airframes Supply Chain Commodities Wheeled Vehicles Tracked Vehicles Batteries Nuts & Washers Converters Valves/Hardware Fluid Handling Electronics Motors Packing/Gaskets Recruit Clothing Organizational Clothing Pharmaceutical Medical/Surgical Institutional Feeding Operations Rations Produce Construction

Full Spectrum Global Support Theater Support DLA Europe DLA Pacific DLA Central DLA Africa Distribution Defense Distribution Center 25 Distribution Centers Defense Logistics Information Service

(Major Buying Activities) DLA Supply Centers (Major Buying Activities) DLA LAND & MARITIME Columbus, OH DLA AVIATION Richmond, VA DLA TROOP SUPPORT Philadelphia, PA ENERGY FORT Belvoir, VA AVIATION RICHMOND, VA Defense Supply Centers LAND & MARITIME COLUMBUS, OH TROOP SUPPORT PHILADEPHIA, PA DLA ENERGY Fort Belvoir, VA

DLA Supply Centers DLA Land and Maritime DLA Aviation 3990 EAST BROAD STREET COLUMBUS, OH 43213-1152 TEL: (614) 692-3541 or 1-800-262-3272 Web Site: www.landandmaritime.dla.mil DLA Aviation 8000 JEFFERSON DAVIS HWY RICHMOND, VA 23297-5124 TEL: (804) 279-3287 or 1-800-227-3603 www.aviation.dla.mil DLA Troop Support 700 ROBBINS AVENUE PHILADELPHIA, PA 19111-5092 TEL: (215) 737-2321 or 1-800-831-1110 Web Site: www.troopsupport.dla.mil DLA Energy 8725 JOHN KINGMAN DRIVE FT. BELVOIR, VA 22060-6221 TEL: (703) 767-9400 or 1-800-523-2601 www.energy.dla.mil

Additional DLA Buying Activities DLA Contracting Services Office (DLA CSO) To provide DLA enterprise IT products, services and infrastructure support DLA CSO solicitations can be found on either Federal Business Opportunities (www.fbo.gov) or on GSA eBuy (opened to GSA Federal Supply Schedule contractors only) via the following prefixes: SP4701 DLA CSO Philadelphia, PA SP4705 DLA CSO DLA HQ Ft. Belvoir, VA SP4702 DLA CSO Columbus, OH SP4706 DLA CSO Energy Ft. Belvoir, VA SP4703 DLA CSO Richmond, VA SP4707 DLA CSO Battle Creek, MI For more information: rosita.carosella@dla.mil or aggie.gallagher@dla.mil

Additional DLA Buying Activities DLA Distribution, New Cumberland, PA Worldwide network of 26 distribution depots https://www.ddc.dla.mil/businessopportunities/default.aspx For example: Packaging materials Conveyor systems Information Technology (IT) support services and equipment Construction services Distribution support services for warehousing

Additional DLA Buying Activities DLA Disposition Services, Battle Creek, Mich. DODs provider of choice for worldwide reuse, recycling and disposal solutions http://www.dispositionservices.dla.mil/newproc/smallbusiness.shtml and http://www.dispositionservices.dla.mil/newproc/index.shtml. For example: Removal, transportation, recycling and disposal of hazardous waste Specialized Office Furniture Promotional Items Maintenance for various audio visual conference room systems, office machines, and printers Temporary Services Tire Disposal Services

Additional DLA Buying Activities DLA Document Services, Mechanicsburg, PA Provides professional printing, copying, duplicating, scanning, imaging, document conversion, CD-ROM, and web services to the Defense Department and the Federal Executive Branch. Business opportunities are posted on either GSA eBuy or FedBizOps. More info, go to :http://www.documentservices.dla.mil/index.html#2 For example: Printing services Building libraries of digital documents Converting paper to digital services Distribution support services for warehousing .

How DLA Supply Centers Buy Approved CAGE Code & Part Number Manufacturer(s) already approved Approved source(s) for dealers and distributors Fully Competitive Bidsets and Drawings Available Source controlled via approved sources Qualified Products/Manufacturers Lists (QPLs/QMLs)

DLA Internet Bid Board System DOING BUSINESS WITH THE DEFENSE LOGISTICS AGENCY DIBBS https://www.dibbs.bsm.dla.mil/ DLA Internet Bid Board System http://www.landandmaritime.dla.mil/

Before You Can Sell To DLA Get a D-U-N-S number -Dun & Bradstreet (1-800-333-0505) Takes about 10 minutes -free of charge Or register for your DUNS number at: https://iupdate.dnb.com/iUpdate/viewiUpdateHome.htm Register at www.SAM.GOV, and get a CAGE code for your company. List company capabilities in terms of NAICS Codes. For assistance go to: http://www.census.gov/eos/www/naics/ Certifications and Representations For help registering in SAM, contact the supporting Federal Service Desk (FSD) at https://www.fsd.gov Be able to receive electronic funds transfers, and email.

Common Solicitation Types •Request for Quotations (RFQs) - Under $150,000 - Most common type at DLA - Average award is under $4,000 - Most quoted through DIBBS Request For Proposals (RFPs) - over $150,000 - Proposals may be negotiated - Solicitations must be filled out by hand and returned to DSCC by a specific time and date stated on solicitation

What is on DIBBS? DIBBS is a web-based application to: • View and Submit Quotes • View RFPs • View Long Term Contracts opportunities • View Award Information • View provisions, clauses and packaging specs • View price history – on some solicitations • Access Technical Data via cFolders • Access Acquisition Forecasts using Supplier Requirement Visibility Application (SRVA) tool – must have login & password • Link to - Past Performance Information Retrieval System (PPIRS) – a DoD wide Performance Score used in award decisions (3 year rolling score)

DIBBS Home Page https://www.dibbs.bsm.dla.mil/

Identifying Federal Supply Classes DLA’s FSC list with corresponding item description Think of an FSC as an “area code” of a phone number & each FSC having thousands of NSNs in it’s “area code” NSN is a 13 digit number

RFQ QUOTE SEARCH Estimated value at or below $150,000

Solicitations - FSC 3040 NATIONAL STOCK NUMBER (NSN) •FEDERAL SUPPLY CLASS (FSC) •SOLICITATION NUMBER (SPM) •PURCHASE REQUEST (PR) •NOMENCLATURE •APPROVED PART NUMBER •APPROVED OEM CAGE CODE )

Solicitation Results - FSC 3040 Miscellaneous Power Transmission Equipment Number of open solicitations Note: T or U Solicitations –Automated by the System Note: Q Solicitations –Generated by an Actual Buyer Note: R Solicitations – Are valued over $150,000

Solicitations

T or U Solicitations Review a Solicitation Note: Each solicitation will vary to some extent Review a Solicitation

T - Solicitation Department of Defense Priorities and Allocations Manual http://guidebook.dcma.mil/38/DPAS%20Guidebook.htm DO: Critical to National Defense DX: Highest National Defense Urgency

T – Solicitation Master Solicitation Reference *Reminder – No clauses listed, only referenced - check the link Master Solicitation Link

T – Solicitation Procurement History In some instances, Section A will also contain Procurement History for the NSN – basis for a fair & reasonable price With the advent of the First Destination Transportation (FDT) program, additional information may also included

T – Solicitation Item Description NSN Item Description NOTE: Important item specific details / requirements / testing, such as First Article Test (FAT) details, will be in the item description

T – Solicitation CLIN Information Information – order line Additional PR specific information

T – Solicitation Packaging & Marking Information Commercial Web Site: MIL-STD-2073-1 rev E Packing Code Lookup – https://camphill.leidos.com/code_lookup.nsf/codecheck

T – Solicitation Shipping Information Shipping Information: one of our DLA Depots Access VSM (Vendor Shipment Module) website or a 1-800# for transportation and shipping assistance

T – Solicitation Shipping Information (cont’d) This is shows a shipping location which is a direct vendor delivery to an OCONUS customer Access VSM (Vendor Shipment Module) website or a 1-800# for transportation and shipping assistance

DIBBS Quoting

Welcome Page Fast Trak Quoting xxxxxxxxxxxxxxxxxxxxxxxxxxx

DIBBS Quote Input Form Step 1 Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of.

Government Inspection Point

Min Order, Qty Variance Immediate Shipment Select appropriate response to question. Qty % Government will accept under or over required quantity. Select appropriate response to question.

Price Breaks Enter price break ranges and unit prices in the blocks provided. If price breaks are solicited, default values will show. Ranges may be altered using the “CLEAR” button. If price break ranges were not solicited, values will be blank. However, vendors can provide ranges and unit prices with quote. 1 1 5 10.00 6 10 7.00 11 15 5.00

Part Number Offered Exact Product & Alternate Product Exact Product = providing EXACT manufacturer CAGE code & part number as it appears in the solicitation. Bid type is “Bid without exception”. Alternate Product = providing manufacturer CAGE code & part number that is NOT listed in solicitation. Bid type is “Alternate Bid”.

Product Offered Are you a Manufacturer or Dealer? Select one of the following If quoting as dealer or QSL dealer – provide CAGE of mfg or if unknown, provide Name and address

Review Quote and Submit Validate Quote for Accuracy Scroll down to bottom of webpage Click “Submit”

Review Quote and Submit (cont’d)

Quote Accepted

Award Search

Award Search (cont’d)

Award Search (cont’d)

Make your reservation on-line at: DLA LAND AND MARITIME Free TKO Seminars                                                              Learn how to do business with DLA Registering for important website tools Finding local assistance (PTAC and SBA offices) Alternate Offers – how to get your parts approved Packaging and marking requirements Accessing drawings and bid-sets Using DIBBS for quoting and research Payment processing through WAWF Getting prepared for DCMA inspections Hear directly from Buyers and Technicians Understanding Quality Requirements How to qualify for Socioeconomic Programs Training Knowledge Opportunities Free Seminars 2016 Schedule: March 23-24 May 18-19 August 17-18 October 19-20 Make your reservation on-line at: http://www.dscc.dla.mil/news/events/tko/

What does DLA need from YOU? High Quality Products Timely Or Early Delivery Fair And Reasonable Price Responsible Adherence To Contract Terms Immediate Notification Of Any Problems Why???? Lives Of Our Service Men And Women Depend On You!

Let’s work together to get them home safe!