Corporate Services Improvement Programme (CSIP) Supplier Briefing 18 January 2016 DH – Leading the nation’s health and care

2 Agenda Introductions Corporate Services Improvement Programme Next Generation Shared Services Procurement Process Q& A DH – Leading the nation’s health and care

3 Context What is CSIP – an umbrella change programme Focus on the Department, not the ALBs or wider health family Burning Oracle 11 platform Unsatisfactory user-experience, control heavy, lack of automation, paper processes, untrusted data, mirroring local MS Excel systems DH – Leading the nation’s health and care

4 CSIP Vision Finance, P2P, HR and Payroll Solution...enabling the Department to be more effective and efficient in the way that we manage our business Greater self service – with more individual accountability. Easy to use & understand. Fit-for-purpose management information supporting decision makers. Removal of bureaucracy. Increase process efficiency. Greater automation. Improved user experience Replace BMS by April 2017 Save costs

5 What we want to buy from the market DH – Leading the nation’s health and care 1.Functionality - a solution that has functionality for HR, payroll, finance and P2P 2.Off-premise solution - and fully managed by the supplier 3.Implementation - delivery of the solution including configuration, interfaces, data load and planning user training. 4.Best-in-class processes - support the Department implement best-in- class business processes as governed by the new technology. 5.Transfer of skills - so the Department can manage the solution on an on-going basis 6.Technical support - provision of a technical 2 nd line support desk.

6 Functionality we want DH – Leading the nation’s health and care 1)Finance General Ledger & Budgeting Account Receivable Cash Management Non-current assets 2) P2P eProcurement Catalogues Workflows AP Supplier management, 3) Expenses 4) Time recording 5)HR Manager self service Employee self service Absence Management Hierarchies Skills management * Talent management * Performance management Workflow & electronic forms 6)Payroll Payroll * Interfaces to existing system 7)Reporting & Implementation *Phase 2

7 Indicative Procurement Timescales* DH – Leading the nation’s health and care 5 th February Place OJEU Contract Notice 7 th March Return of Requirement to Participate 21 st March Issue ITT to top scoring suppliers 22 nd April Tender Return End May Tender Evaluation completed 4 weeks Negotiation (1 round) August Notification Start SeptContract begins *timescales may change