Administering District EOC Assessments in Performance Matters

Administration Guidelines In the Assessment Alignment Searchable Database located on the District EOC Resources Canvas Page, you will find all courses offered in the district. By filtering down to semester length, District EOCs, you will see what your school needs to test. There is also a column that signifies how the District EOC can be administered. If you see “Computer” this assessment MUST best given on the computer. If you see “Optional” the school has the flexibility to choose between Computer Based Testing or Paper Based Testing.

Administering Online

Prior to Testing…. Before a student takes their first on-line assessment, they should take the Online Assessment ( OLA) Tool Test. This test is similar to the e-Pat and teaches students how navigate through the test and use online tools. It also familiarizes both students and teacher will the login process. The tests take approximately 15 minutes to administer. Headphones are required. You cannot administer the OLA Tool Test and the regular assessment during the same class period. Students only need to take the OLA Tool Test once. Your students may have taken it for another class. You can check their status in OLA Student Admin within SAM. Students who have not taken the test will appear in the “Not Started” section. The OLA Tool Test is available to all students automatically. It does not need to be released from the Test Center. If a student has not taken the test, it will appear on their welcome screen. If administration of the OLA Tool Test is not possible, please present the Video Tutorial 2 from the Performance Matters Help Center. This will give both students and teachers an overview of the student experience.

Prior to Testing…. You can access the student login information from the LDAP synchbridge The School ICT has access to this information Having student login information printed and accessible will make testing day go much smoother!

Prior to Testing… Prior to the first day of testing at your school, log in to Performance Matters and release the test through the Test Center: o Select District EOC as the Assessment Category and click Go. *note that tests will only appear in the Test Center during the designated window* o Click on the Test Name to view available options. o Use the to release a test for online administration and to un-release the test after administration. Tests can be released by student, by class, or all classes

Preparing the Lab for Testing Post the generic student computer login information in a visible location: Username: test Password: test *for example* Post a reminder that students must click on the EXIT icon before closing Performance Matters to submit their test.

Student Login Students will first log in to the computer using the generic logins provided: Username: test Password: test The above logins will take the students to a streamlined desktop. When the student opens “Performance Matters District EOC” icon, they will automatically directed to the Performance Matters Student Login Screen.

Student Login (cont’d) Log into Performance Matters Student Login: student number example Password: district password example Crazy13# Password is case sensitive with a capitol letter as the first letter of the password.

Testing All available tests will appear on the student’s Welcome Screen. Click on the test name to begin the test.

Summary of Symbols This screen will display a quick summary of the buttons available to students during the test. The test administrator may want to provide a printed page of these buttons for quick reference.

Start Screen The start screen displays the number of questions on the test and any special instructions. Note the Start button.

Navigation Answer each question. Use the Next and Previous buttons to navigate through the questions. In the top right-hand corner are any tools selected to appear for this test.

Pause and Resume If you need to stop the test, but aren’t ready to submit it for sring, click Pause. You will be taken back to the welcome screen. Click the test name when you are ready to begin again. A summary of where you left off will appear. Just click Start to resume the test.

Finishing the test When you reach the last question on the test, you will see a Stop button. Click Stop after you’ve answered the last question.

Summary of Test Status A summary of your test status will appear, listing any questions left unanswered. Return to an unanswered question by clicking on it.

Testing (cont’d) To submit the test for grading, students must click the EXIT icon in the bottom right corner of the last screen. Once a student clicks EXIT, the test will no longer be available to them. If a student needs to complete a test at a later time, they can click the PAUSE icon.

Testing Session Expires

Testing (cont’d) Once exiting the test, students should log out of Performance Matters by clicking the Log Out icon. Timesaving Tip: When students logout, the log in screen reappears and will be ready for your next class!

After Testing Log in to Performance Matters and un-release the test in Test Center at the end of the day. This will prevent students from accessing tests outside of the classroom/school. You can re-release tests to classes or individual students through Test Center at any time during the testing window.

Housekeeping – VERY IMPORTANT! To verify that all students submitted their tests correctly, log in to Performance Matters and go to OLA Student Admin. SAM->Administration->OLA Student Admin->select the class ->select the test (very important step!) Students who have submitted the test correctly will appear under Finished, Not Loaded or Finished, Loaded. If a student appears in In Progress and they will not be finishing the test at a later time, check their name and click Mark Complete. *note that test results may not be accurate in this view, 24 hours after testing, you can view results in reports*

Administering Paper & Pencil

Before Testing… Before the testing session, log into Performance Matters and print pre-slugged answer sheets: o Select District EOC as the Assessment Category and click Go. *note that tests will only appear in the Test Center during the designated window* o Click on the Test Name to view available options. o Click on the to download a pdf file containing the pre-slugged answer sheets. o Print the pdf file to the designated printer or Multi-Function Device (Ricoh MFD).

New or Missing Students If a pre-slugged answer sheet is not available for a student, you can print a blank answer sheet from Test Center by clicking the icon. Bubble in the student’s Student ID located in Portal

Helpful Tips Please remind students not to fold, bend, staple the answer sheet. Students should not make any stray marks on the paper. If students mark in the bar code area, the answer sheet will not scan!

After Testing Scan all answer sheets into Performance Matters through the designated RICOH machine at your school Immediately after scanning is complete, check the Pending Student Item Analysis report to ensure that all of the answer sheets scanned correctly. If any student results are missing, check their answer sheet for potential issues (stray marks, etc). Correct the issue and rescan.