INTRODUCTION Mehmet Sait Andaç Web: Office: 431

INTRODUCTION Part I:Theoretical Part (1-6th weeks) (Project, Project Management, Project Life Cycle, Project Management Techniques (GANT CHARTS, CPM, PERT) ) PART II: Software Part (7th-Last Weeks) MS Project

INTRODUCTION Team Assignments Set a team (3-4 People) Choose a team leader Find a project about your department Send the team lists, team leader names and project subjects till 5th week (via )

WHAT IS A PROJECT? A project is a temporary endeavor undertaken to create a unique product. A project is a temporary sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by specific time, within budget, and according to specification Keywords: Temporary, Unique, Purpose, Time and Budget

WHAT IS A PROJECT? Temporary means that every project has a definite beginnig and a definite end. (Not means short time in duration) Unique means that the product or service is different in some distinguishing way from all other products or services.

WHAT IS A PROJECT? -Projects are undertaken all levels of organization. -Projects may involve a single person or many thousands -Projects duration ranges from a few weeks to more than five years. -Projects may involve a singe unit of one organization or may cross organizational boundaries.

WHAT IS A PROJECT? Scope Time Budget The area of this triangle is our project. We have time limitation, budget limitation and scope limitaion.

WHAT IS A PROJECT? A project can create: -A product that can be either a component of another item or an item in itself -A capability to perform a service (e.g a business function that supports production or distribution) -A result such as an outcome or document (e.g. research project that develops knowledge that can be used to determine whether a trend is present or a new process will benefit society.)

WHAT IS A PROJECT? Some examples: -Developing a new product or service, -Effecting a change in the structure, staffing or style of an organization -Developing a new or modified information system -Constructing a building -Implementing a new business process or procedure

MEASURE OF PROJECT SUCCESS -The resulting information system is acceptable to customer. -The system was closed on time -The system was closed within budget -The system development process had a minimal impact on ongoing business operations. Then we can say that our project was succeeded

CAUSE OF PROJECT FAILURE - Failure to establish upper-management commitment to the project - Lack of organization’s commitment to the system development methodology - Poor expectations management - Poor estimating technigues - Over optimism - Inadequate people management skills - Failure to adapt to business change - Insufficient resources - Failure to manage to the plan

PROJECT VERSUS ONGOING OPERATIONS ProjectOngoing Operations Definitive beginig and end Temporaray in nature Produce a unique product or service Resources are dedicated to the project Ending is determined by a specific criteria No definitive begining and end Ongoing Produce the same product or service over and over Resources are dedicated to operation Process are not completed

WHAT IS PROJECT MANAGMENT? Project managment is the application of knowledge, skills, tools, and techniques of project activities to meet project requirements. Project management is accomplished throught the use of the process such as: -Initiating -Planing Definition of work requirements Definition of quantity and quality of work Definition of resources needed -Executing -Monitoring and controling Tracking progress Comparing actual outcome to predicted outcome Analyzing impacts Making adjustments -Closing

WHAT IS PROJECT MANAGMENT? Proje managing typically includes: -Identifying requirements -Addressing the various needs, concerns, and expectations of the stakeholders as the project is planned and carried out, -Balancing the competing project constraints including, but not limited to ScopeBudget QualityResources ScheduleRisk In some projects this subtitles can become individual management subjects.

WHAT IS PROJECT MANAGMENT? The relationship among these factors is such that if any one factor changes, at least one other factor is likely to be affected. If the schedule is shortened, often bugdet needs to be increased. (Project needs more resources.) The project team must be able to decide which factors are more important and which factors will be focused on. Also project team must be able to balance the demands in order to deliver a successful project.

WHAT IS PROJECT MANAGMENT? Good management cannot guarantee project success But bad management usually results in project failures

WHY PROJECT MANAGEMENT? -Better product or service control -Better customer relationships -Shorter delivery times -Lower costs -Higher profit -Higher quality -Better staff motivation

BENEFITS -Identification of functional responsibilities to ensure that all activities are accounted for, regardless of personnel turnover -Minimizing the need for continuous reporting -Identification of time limits for scheduling -Identification of a methodology for trade-off analysis -Measurement of accomplishment against plan -Early identification of problems so can be corrected easily -Improved estimating capability for future planning -Knowing when objectives cannot be met or will be exceeded

RELATIONSHIP TO OTHER MANAGMENT DISCIPLINES Much of the knowledges needed to manage projects is unique to project management. But also general managment knowledge and application area knowledge is necessary to manage a successful project

RELATIONSHIP TO OTHER MANAGMENT DISCIPLINES General management knowledge: -Planning -Organizing -Staffing (is the process of acquiring, deploying a work force of sufficient quantity and quality to generate positive impacts) -Executing -Controlling Also -Law -Strategic Planning -Logistic -Human resources management

RELATIONSHIP TO OTHER MANAGMENT DISCIPLINES Application areas are usually defined in terms of: -Functional departments and supporting disciplines, such as production and inventory management, marketing and logistic. -Technical elements, such as software development, water and sanitation engineering, or construction engineering -Management specializations, such as goverment contracting, community development, or new product development, -Industry groups, such as automotive, chemicals, agriculture, or financial services