Kick-off meeting, Tempus project FUSE, January 2014

2.1. Analysing current practices in academic mobility services, and establishing/enhancing them PERIOD: 3-36 month; DURATION: 30 weeks 2.2. Updating university / faculty websites to better present institutional opportunities PERIOD: 3-36 month; DURATION: 29 weeks 2.3. Upgrading technical equipment and support at universities PERIOD: 6-18 month; DURATION: 19 weeks 2.4. Forming and updating databases of available courses and programs in foreign languages; creating tailor- made materials (guides, booklets) for foreign students and increasing their visibility PERIOD: 2-36 month; DURATION: 52 weeks 2.5. Intensifying institutional advertising activities PERIOD: 3-36 month; DURATION: 7 weeks

There are two types of activity within 2.1. Implementing trainings at EU partner universities Drawing reports on academic mobility services (before & after the trainings)

HOSTDURATIONSUGGESTED TIMEFRAMEWHO? No. of participants from Serbia University of Malaga Spain 5 DAYS To be decided (preferably between March – July 2014) Niš (2) Belgrade (2) Novi Sad (1) Kragujevac (1) Novi Pazar (1) College of Tourism, BGD (1) SKONUS (1) 9 Jagiellonian University Kraków, Poland 5 DAYS Niš (2) Belgrade (2) Novi Sad (1) Kragujevac (1) College of Tourism, BGD (1) SKONUS (1) 8 Masaryk University Brno, Czech Republic 5 DAYS Niš (1) Belgrade (1) Novi Sad (1) Kragujevac (1) Novi Pazar (1) SKONUS (1) 6 a) TRAININGS (reviewing the academic mobility services at EU partners) University of Malaga, Jagiellonian University, Masaryk University organize study visits for Serbian HEIs’ representatives so that they can familiarize themselves with the academic mobility services and practices at this EU partner institution. EU PARTNERS: Each should decide on the most suitable week to host the on-site training (University of Novi Sad and University of Niš jointly coordinate the visits with task leaders at EU partners)

ACTIVITYSUGGESTED TIMEFRAME WHO? Individual institutional reports on current practices at Serbian HEIs and paths of improvement in academic mobility service provision after the trainings provided by EU partners By October 2014 Each Serbian HEI (+SKONUS) that underwent onsite trainings Joint report regarding academic mobility services at Serbian universities based on individual institutional reports December 2014TASK LEADER: University of Novi Sad The task leader (University of Novi Sad) should: Provide a template for INSTITUTIONAL REPORTS (this template should have two sections: BEFORE & AFTER EU TRAININGS) Be in charge of compiling the individual institutional reports into a JOINT REPORT (by month 12 of the Project – 1 December 2014) b) REPORTS (all Serbian HEIs make an analysis of their own current situation and after the visits to EU partners suggest measures of improvement)

The visibility of the opportunities provided by Serbian HEIs, but also of various mobility options, will be increased by modernizing Serbian HEIs websites in terms of technical side, informativeness and attractiveness. EU partners will be consulted about the results. HEIs websites will be regularly updated, with mechanisms provided for by HEI’s management. The websites will make both domestic and foreign prospective students more aware of the educational opportunities offered by Serbian HEIs. Staff costs for: 2.2 UNI 2.2 BU 2.2 UNS 2.2 UNIKG 2.2 SUNP 2.2 COT 2.2 UJ 2.2 MUNI INDICATOR OF PROGRESS: At least 50% of project-related content at university / faculty websites made available in Serbian and English to better present institutional opportunities. Jagiellonian University & Masaryk University will provide evaluation of informativeness of Serbian HEIs’ websites OUTPUT

Task leaders from each Serbian HEI provide SELF-EVALUATION REPORTS Task leaders from two EU partners provide EVALUATION REPORTS AND RECOMMENDATIONS University of Novi Sad & University of Belgrade : - jointly prepare a TEMPLATE with features that need to be analyzed - gather all the self-evaluation reports and make a JOINT REPORT EU partners (UJ & MUNI): - use the self-evaluation joint report and their own evaluations to make a set of recommendations Timing: open to suggestions Risk management: making sure that delays (due to a variety of actors at the university and faculty level) are avoided

TYPE OF ACTIVITYSUGGESTED TIMEFRAMEWHO? Self-evaluations of Serbian HEIs on the current state of their web-sites in terms of informativeness and attractiveness (with regards to internationally related opportunities) By June 2014Serbian HEIs (task leaders) Evaluations of EU partners of the informativeness of Serbian HEIs’ websites By June 2014 Jagiellonian University & Masaryk University (task leaders) Analysis of self-evaluations and EU evaluations By September 2014 University of Novi Sad & University of Belgrade Recommendations for improvement of Serbian HEIs’ websites (examples of good practice) By beginning of 2015 Jagiellonian University & Masaryk University (task leaders) PROPOSAL (1st year): A MEETING, SEMINAR, WORKSHOP WOULD BE BENEFICIAL (web administrators, IROs, students, etc.) – it is however not envisaged in the travel cost section of the budget as 2.2.

TASK LEADER: University of Niš 2.3RSBURS UNI 1st equipment tender meeting 2.3RSUNSRS 2.3RSUNIKGRS 2.3RSBURS 2nd equipment tender meeting 2.3RSUNSRS 2.3RSUNIKGRS 2.3RSBURS 3rd equipment tender meeting 2.3RSUNSRS 2.3RSUNIKGRS 2.3RSBURS 4th equipment tender meeting 2.3RSUNSRS 2.3RSUNIKGRS University of Niš will determine the date(s) of the equipment tender meeting(s) in 2014/2015 PERIOD: 6-18 month of the Project (May 2014 – May 2015) All Serbian universities will make sure that technical equipment (including software) and support are upgraded by means of providing stronger servers, info boards, etc. This aspect of fostering support services will also facilitate successful information exchanges among university management, teaching and administrative staff and students.

TYPE OF ACTIVITYTIMEFRAMEWHO? DATABASES updated and/or made available (courses and programmes in foreign languages) Throughout the projectSerbian HEIs Guides / booklets for foreign students (updated for each new academic year) By September 2014Serbian HEIs The project consortium will establish and regularly update a database of all available courses and programmes in foreign languages, which is another way to improve the visibility of Serbian partner universities. Moreover, tailor-made materials, such as guides and booklets (printed and e-form) will be designed for foreign students, which complies with the overall objective to improve international cooperation and attract more foreign students to Serbian HEIs and provide information and support. The HEI in charge of establishing and regularly updating the database: University of Niš

TYPE OF ACTIVITYTIMEFRAMEWHO? MAKING A PROPOSAL ON PROMOTIONAL MATERIALS By June 2014University of Novi Sad Institutional advertising fliers in English created (and updated for each academic year - increasing international visibility) By September 2014Serbian HEIs (task leaders) Educational fair (advertizing & promotion)2015 (suggestion)University of Niš University of Novi Sad makes an initial proposal on expected promotional materials after making a brief analysis of the existing situation at Serbian HEIs. Fostering support services will be followed by appropriate intensive institutional advertising activities, including promotional material in print and e-form. This will ensure greater transparency and visibility, both at the national, regional and international level, which will contribute to a better access and exchange of information within and among universities, teachers and students.

Deliverable Ref. N° Nature, type and specifications of the item Beneficiary Institution (Short name) 1x notebook UNI 5 x tablet computer BU 4 x tablet computer UNS 3 x Laptop computer type 2 SCSU 2 x iBoard IB82RIO (or similar) BU 1 x iBoard IB82RIO (or similar) UNI 2 x iBoard IB82RIO (or similar) UNS 2 x iBoard IB82RIO (or similar) UNIKG 1 x iBoard IB82RIO (or similar) SUNP 1 x iBoard IB82RIO (or similar) COT 1 x Video conferencing system - Cisco TelePresence SX20 (or similar) UNI 1 x Video conferencing system - Cisco TelePresence SX20 (or similar) UNS 1 x Video conferencing system - Cisco TelePresence SX20 (or similar) UNIKG 1 x Video conferencing system - Cisco TelePresence SX20 (or similar) SUNP 1 x Video conferencing system - Cisco TelePresence SX20 (or similar) COT 5 x WiFi Access Points Controller-Based UNI 5 x WiFi AP Power Supply UNI 1 x Network Attached Storage (NAS) server UNI 1 x Infoboard with touchscreen UNI 1 x Color printer Konica Minolta Bizhub C224 or similar UNI

Suggestions Remarks Questions Prof. Dr. Pavle Sekeruš, Vice-Rector for Science and International Relations, UNS Ivana Vujkov, International Office, UNS Ana Šoti, Project Office, UNS Gordana Vlahović, International Office, Faculty of Sciences, UNS