Furniture Prequalification Scheme SCM0771 Briefing 17 th November 2014

Agenda Overview of the Furniture Scheme Maria Chan, Lead Category Specialist Scheme On Line Application Process Angelo Burgo, Sourcing Manager

Scheme Objectives Enhance value for Money Improve quality of furniture and compliance to NSW Government legislation and policies Regular collaboration between OFT, Government agencies and Furniture industry for continuous improvement

Scheme Objectives Create standard furniture specifications within clustered government agencies Improve information collection, analysis and sharing Support environmental sustainability, SME, ADEs and Indigenous Businesses

Scheme Documents Scheme Conditions Customer Contract and order Form NSWBuy Requirements Scheme Regions Performance Report Template Supplier Reporting Template Statement of Requirements

Furniture Categories Seating Steel Furniture Workstations, Desktops and Tables Other Furniture (not listed above) Recycled and Refurbished Furniture – Workstations and Steel Furniture only

The Scheme excludes the following products: High price or luxury furniture products School Furniture Hospital Furniture Clinical Furniture

Application Process Online Application via 2 Supplier Lists: Base and Advanced Base Registered Supplier List: low risk contracts valued up to $100,000 each Advanced Registered Supplier List: all contracts including over $100,000 and high risk contracts

Application Process Single or multiple Categories and Regions Manufacturer status Always open No limit on the number of registered suppliers

Assessment Schedule Quarterly basis Initial Applications cut off date: 28 Nov 2014 Initial Assessment: Dec 2014 Subsequent cut off dates: end of March, June, Sept & Dec Subsequent Assessment: April, July, Oct & Jan

Assessment Schedule Successful suppliers will be advised by A list of Successful supplier will be published on ProcurePoint The Furniture Scheme is expected to start in Feb 2015

Acceptance Criteria – Mandatory Requirement Valid ABN Fulfilling commercial furniture orders in Australia for longer than 3 years ISO9001 Quality Management System Certification Evidence of financial security Compliance to Scheme conditions

Acceptance Criteria – Mandatory Requirement Compliance to Customer Contract Minimum Public and Product Liability Insurance Compliance to Statement of Requirements Acceptance of Purchasing Cards

Minimum Requirements for Base Registered Supplier List Credit Report or Letter from Independent Accountant Evidence of over 3 years in Business 3 Referee reports ISO9001 certification

Minimum Requirements for Advanced Registered Supplier List Allow independent company to conduct Financial Checks Evidence of over 5 years in business 3 referee reports showing supply over $100,000 in single projects ISO9001 and ISO14001 (by May 2015) certification

Changes to Supplier Status Change from a Base to Advanced List Change of Categories Change of Regions

Supplier Reporting Every 3 months in the format provided First report due end of April 2015 for Jan to March quarter Review after 6 months

Statement of Requirements All products supplied to be tested in an accredited lab. Independently certified for Australian and NZ Standards or BIFMA or British standards Accepted lab are AFRDI or other labs accredited by NATA or International Accreditation NZ Products manufactured and assembled in factories with ISO 9001

Statement of Requirements Permanent label with company name and contact detail Labels for adjustment instruction for all chairs After installation, all packaging and rubbish must be removed from site

Statement of Requirements Default Standard Delivery Time: 2 weeks for catalogue products and 6 weeks for custom-made Emergency Delivery: within 24 hours for Metro and 48 hours for Regional

Statement of Requirements 10 years min warranty for Seating with 5 star caster base and 5 years min warranty for all other Seating 10 years min warranty for Steel Furniture, Workstations, Desktops and Tables 5 years min warranty for other Furniture not listed above 5 years min warranty for Recycled and Refurbished (Workstations and Steel Furniture)