Workflow Success in HR Session 5425. Presenters Joe Jernigan –Tarrant County College District –Manager of Employee Training & Development Vicki Hutto.

Slides:

Advertisements

Similar presentations

Process and Procedure Documentation. Agenda Why document processes and procedures? What is process and procedure documentation? Who creates and uses this.

Advertisements

LoboTime Agent Training Kit. Purpose of LoboTime Agent Training Kit: The purpose of this kit is to provide the LoboTime Agent with the tools and resources.

E.F.F.O.R.T. Every Federal Fish Ought to Report Time Presented by Julia Clay, Monica Ornelas & Crystal Hernandez Federal & State Programs Ector County.

Time Sheets Go On-Line Web Time Entry Cabinet Review July 19, 2006.

Presented by the Department of Human Resources October 2013.

Manager Desktop & Supervisor ID UL Meeting December 15, 2006.

INDIVIDUAL ACHIEVEMENT. EDUCATIONAL EXCELLENCE. ADMINISTRATIVE INNOVATION. INSTITUTIONAL PERFORMANCE. 1 Your Campus Can Enter Time Using Banner Tanya Wickersham,

DBE Workflow Valerie VanHaaften ERP Business Systems Analyst.

Appeals Process. The results of the PSRP Classification & Compensation study impact all PSRP employees. If you feel that your position has been classified.

STRATEGIC PLANNING STATUS AND DIRECTION Report to the PPPC September 16, 2013 Michael Berman VP for Technology & Communication.

Duties and Responsibilities of Budget Managers and Budget Analyst Duties and Responsibilities of Budget Managers and Budget Analyst.

UNLV Data Governance Executive Sponsors Meeting Office of Institutional Analysis and Planning August 29, 2006.

Professional Standards Office of Child Nutrition ∙ Spring Training 2015.

MnSCU Desire2Learn Helpdesk Providing D2L Support to all Minnesota State Colleges and Universities.

A Report on Progress toward the Strategic Goals Presented to the Valencia District Board of Trustees on behalf of the College Planning Council.

Update. Where Are We Now?  Executive Steering Team met on February 20th & agreed to shift our go live date back by 12 months to July 2014.

Document Management Within PeopleSoft: How the U of Alberta Merged Paper and Personnel eForms Session #26484 March 25, 2009 Anaheim, California.

EPTO Electronic Paid Time Off System Laura Kress University Director, HR Records and Information Management Services Lora Headdy ePTO & HRMS eDoc System.

PAPERLESS ADMISSIONS MAKING THE SWITCH. WHO HAS A PAPERLESS ADMISSIONS OFFICE?

Presentation for Flex Day June 7, 2011 LATTC Accreditation

Security Management System for Department Sponsors Session #20244 March 15, 2006 Alliance 2006 Conference Nashville, Tennessee.

May Priority 6 Review Team 6: Planning Subcommittee R. Hall-Allen, A. Cohen, D. Cohen, M. DesVignes, M. Hong, D. Kinney, S. Maradian, J. Ireland,

PROJECT OBJECTIVES Identify, procure, and implement software that provided a common system for students, faculty, and staff to enter and measure.

Finance & Administration Quarterly Update Business Affairs Update April 27, 2009.

Programs Involving Children Policy University Office of Public Safety.

A Reorganization? How Do We Manage the Chart of Accounts? Cathy Caldwell, CPA General Accounting Manager UNC-Wilmington.

Copyright © 2015, SAS Institute Inc. All rights reserved. The Use of SAS Visual Analytics to Support a Data Culture for Student Success PANEL Facilitated.

A.A./GEN ED PROGRAM REVIEW Karen Borglum, Ed.D. Assistant Vice President Curriculum and Articulation.

ConnectCarolina User Group Meeting HR Topic: 2015 End of Semester Processing for Students April 22, 2015.

Budget Module For Sage MIP Fund Accounting. Sage Requirements Fund Accounting 10.0 or higher Budget Module optional but required for multiple budget versions.

IT Governance Purpose: Information technology is a catalyst for productivity, creativity and community that enhances learning opportunities in an environment.

UUP Professional’s - Performance Programs & Evaluations.

January 18, 2012 Administrative Council Presentation.

The Initiative For School Empowerment and Excellence (i.4.see) “Empowering teachers, administrators, policy makers, and parents to increase student achievement.”

Human Resource Management System The New DEFINE. Background Major Changes Implementation Schedule Phase II Details Training Opportunities.

SBVC and CHC Follow–Up Report Joint Presentation to the SBCCD Board of Trustees October 8, 2015 Haragewen Kinde, SBVC ALO Celia Huston, Co-Chair, ASLO.

CSI-MAXIMUS, Inc CSI Comprehensive Service & Support Implementing the CSI Way.

SACS and The Accreditation Process Faculty Convocation Southern University Monday, January 12, 2009 Presented By Emma Bradford Perry Dean of Libraries.

2   Lab fees must be collected as E&G revenue per Texas Education Code.   Lab fee accounts must be reconciled for each semester’s activity to adjust.

2006 Fall Workshop PLANNING and ASSESSMENT: A TUTORIAL FOR NEW DEPARTMENT CHAIRS – A REFRESHER COURSE FOR OTHERS.

Absence Management System (AMS) Project & System Introduction County of Los Angeles October 2011.

Technology Task Force Mission Review/Discussion March 5, 2015 Technology Task Force Mission Review/Discussion March 5, 2015.

SBVC and CHC Follow–Up Report Joint Presentation to the SBCCD Board of Trustees October 8, 2015 Haragewen Kinde, SBVC ALO Celia Huston, Co-Chair, ASLO.

SPC Advisory Committee Training - TAC Fall 2015 Institutional Research President’s Office 1 Abridged from the SPC Advisory Committee Training on October.

SPC Advisory Committee Training Fall 2015 Institutional Research President’s Office SPC 10/9/20151.

SB-9 FINGERPRINTING They’re Coming! What Do I Do?.

Austin SEVIS Summit Student Services Session Rosemary Max, MSU

Team Ramrod. Identify and Define The Problem Identify The Problem Low enrollment in the ICT programs. There seems to be a lack of interest in ICT related.

Internal Control Process at Geneseo. Objectives Understand the objectives of effective internal controls Describe Geneseo’s internal control program Accurately.

HR Practices at Smaller Institutions HR Texas Wesleyan University – Overview Small, private, religious-affiliated Located in Fort Worth, TX Enrolled.

Quantum Leap Project Management

Secondary Attendance Clerk Appendix D Training

Electronic Personnel Action Request

Budget Officers Meeting October 26th, 2017 Pay Plan Implementation

Overview Background UPS Operational Policy TC 4

Travel and Expense.

Institutional Program Review 2017 Update

Process & Expectations

Administrative Review Process

Red Flags Rule An Introduction County College of Morris

Recognize Excellence & Development

Instructional Workload

Contents subject to change.

OneUSG Connect The new HR and payroll system for KSU and the University System of Georgia Between now and March 2018 when we “go live” Kennesaw State University.

Optimize faculty load & course scheduling Summary of Recommendations

Performance Management Training

Promotion and Tenure Workshop Fall Vice Provost for Faculty Affairs

International Institute of the Americas (IIA)

Recognize Excellence & Development

Presentation transcript:

Workflow Success in HR Session 5425

Presenters Joe Jernigan –Tarrant County College District –Manager of Employee Training & Development Vicki Hutto –Tarrant County College District –Manager Application Software & Programming

Tarrant County College Established in 1965 in Fort Worth, Texas Comprehensive two year institution –5 major campuses and 1 District Location –Over 45,000 credit students enrolled –6 th largest among Texas colleges and universities

Facts Students –45,325 Enrollment in credit classes in Spring 2010 –Over 40,000 enrollment in Continuing Education classes annually Employees –671 Full-time instructional faculty –1,200 Part-time instructional faculty –2,345 Full-time and Part-time budgeted employees

What Workflow Does for HR Improves efficiency & accuracy Controls order of processing Provides online/electronic approvals Improves documentation & communication Improves capability to plan and project future needs Provides ability to monitor incoming actions Moves us toward goal to go paperless

Workflow Implementation Schedule April 2005 Part-time and Full-time budgeted employees On-Call employees May 2006 Stipend Requests Exempt employee leave requests Extended leave requests (FML, Military, etc.) November 2007 Credit Adjunct employees Continuing Education Adjunct employees March 2009 Student Employees

Workflow Statistics Workflow Initiation Attempts:75,603 Worklist Tasks Completed:293,497 Employment Actions Processed Since April ,168 - Hiring 1,271 - Change Primary Position Add Additional Position 2,011 - Terminations 109 -End Additional Position Employment Actions Processed Since June ,512 - Stipend Requests 28,602 - Leave Requests

TCC Employment Actions Request hiring, termination, leave, and stipend request actions on employees Initiated in department on campuses Require routing to supervisor for approval up to President or Vice Chancellor May require district budget audit/approval Require HR audit and/or HR approval May require final approval from VC Admin

Workflow Development Process 1.Create Business Process Mapping Document 2.Create Test Plan 3.Develop the workflow definition 4.Test the workflow 5.Train HR, initiators, and approvers 6.Develop Reports

1. Business Process Mapping Documents the following decisions enforced by the workflow definition: Is the workflow initiator/approver authorized to use the workflow Is the workflow initiator/approver setup properly in the Resource Database to ensure proper routing for approvals/tasks Is the workflow initiator authorized to work with the position and/or employee on the action Is the information entered on the form valid based on TCC policies, procedures, codes

1. Business Process Mapping Documents the elements used in communication and the flow of information Error/Warning messages Documents Order of Forms Order of Routing Required approvals

1. Student Employment Process Mapping

1. Business Process Mapping

2. Test Plan

3. Workflow Definition

4. Workflow Definition

5. Colleague Training Required of All Users Navigation & Data Entry (2 hrs) Academic Administrative Tools (2 hrs) Recommended for Initiators & Approvers TCC Hiring Practices (2 hrs) Employment Action Workflow (2 hrs)

5. Employment Actions Controlled by Workflow Training Manuals _Manuals_and_Resources_.html

5. Colleague Training

Contact Information Joe Jernigan Vicki Hutto

Comments and Questions Comments? Questions?