RCPS Transportation Department Overview Spring 2012

RCPS Transportation at a Glance 202 Full Time Bus Drivers 34 Certified Bus Drivers (Coaches, Teachers, etc..) 28 Special Needs/Homeless Transportation Car Drivers 16 Special Needs Assistants 50 Substitute Bus Drivers 18 Substitute Car Drivers 8 Bus Technicians and 1 Parts Manager 2 Routing Coordinators 2 Clerical Staff Assistant Shop Foreman Director and Supervisor of Transportation

Fleet Information 233 Regular Education School Buses 28 SPED School Buses with lifts 49 SPED cars 38 Vans, Spare Cars, and Support Vehicles 40 Maintenance Vehicles (Includes 8 tractors and 2 Backhoes) Oldest Vehicle in Fleet: 1985 International School Bus Average Age of Fleet: 11.3 years old

Fleet Information cont…. Total Miles on Buses: 32,797,096 Average Miles per Bus: 128,113 Total Miles on Cars: 6,456,445 Average Miles per Car: 115,293

Repairs, Preventative Maintenance, and Diagnostics : 5,401 work orders performed – 676 per technician Shop Labor: 8,923 hours at $159,340 Parts Cost: $489,308 Total Parts and Labor: $648, : 3,465 work orders performed Shop Labor: 5,711 hours at $101,987 Parts Cost: $265,007 Total Parts and Labor: $366,995

Regular Ridership Comparison

SPED Ridership Comparison

Total Ridership Comparison

Field Trip Mileage

Bus Garage Staff Responsibilities Maintain employee certifications for all 364 employees ▫Yearly Physical ▫Drug/Alcohol Testing (50 % per year - Random) ▫Driver Inservices and Training (8 hours per year) Scheduling Substitute Drivers ▫ Average 266 coverage days per month Scheduling Field Trips, Securing Drivers and Buses ▫Average 31 Trips per month

Staff Responsibilities cont… Create, Update, and Monitor Routes ▫181 Regular Education Bus Routes ▫53 Special Education Routes Monitor Fuel Consumption and Purchase Weekly Employee Timesheets, Absences, etc… Maintain and monitor Transportation Budget Monitor and conduct DMV 3 rd Party Test Site Conduct frequent reporting to State Police, DMV, DOE, and other agencies.

Snow Routes All Roads have been evaluated by committee members. Total of 330 students affected throughout the county based on this year’s information. 3.6 % of our Ridership Population Prepared to begin to meet with Parent Advisory Committee Members and Transportation Employees to finalize the plan. Full Implementation scheduled for school year with School Board Approval.

eLink – Versatrans Routing Software Unveiled eLink to RCPS staff and public beginning second semester Allows school staff to access all route information for their school, print reports, and verify address and bus changes. Allows public to verify school district information by address. Prepared to pilot use by parents during the school year.

Transportation Website Provides links to eLink for both public and school staff use Imbedded survey to receive feedback from parents and community members Bus Driver Information for Each School Posted Monthly Newsletters Bus Driver Recruitment Section Links to outside sites of relevance

Driver Safety Training Exceeded required training time set by VDOE. ▫8 hours of driver training (Requirement is 4 hrs) Topics included: ▫Compartmentalization ▫Pre-Trips and Post-Trips ▫Defensive Driving ▫Seating Charts ▫Railroad Crossings ▫Two- Way Radio Use

Challenges facing our Department Fleet Age: 11.3 years old – State Average is 8.4 years old Technician to Bus Ratio: 32 to 1 – National Average is 21 to 1 Technician and Driver Salary Communication: 2 way radios are obsolete. Low-band frequency radio replacement is costly. Parts, Tires, and Fuel Cost Driver Recruitment and Retention

Accomplishments Outstanding Preventative Maintenance Program 6 A.S.E Certified Master School Bus Technicians 7 Certified VA State Inspectors Creation of Transportation Website (18,500 hits) eLink and Mass Calling System Maintain 3 rd party testing program Committed, Knowledgeable, and Team-Oriented Employees

“I Make A Difference”…. Spring 2012 Initiative for the Department Each employee was presented with two “I Make A Difference” wristbands. “Pay it Forward” Thanks to each and every one of our 363 employees who work as a team to transport our students to and from school each day. They truly make a difference.

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