Transportation Department Review November 5, 2012

Estimated Annual GPS Cost Savings Fiscal Years &

3 EDULOG GPS Update Continues to generate cost savings now and in the future. Access to real time data allows auditing/adjusting/ efficiency of bus operations. Enabled Transportation to eliminate bus routes and streamlined routing. Helps Transportation know where all buses are at all times, how fast they travel, and the route taken.

4 Bus Activity Report This report is used for real time data regarding bus stops. Lists stops in chronological order with their duration. This is extremely useful when adding new students to runs, adjusting stop times and ensuring arrivals and departures are satisfactory.

5 Bus Activity Report

6 School Arrival/Departure Report This report is a great tool for ensuring buses are on time for delivering students at the correct time and allowing safe student management at the schools. It is used to provide uniform departure time for all buses, allowing students to board the buses in a timely fashion.

7 School Arrival/Departure Report

8 Bus Travel Distance Mileage Report By utilizing this information, fleet maintenance can be provided in an efficient and timely manner. The information this report provides is vital in ensuring the buses are safe for students. With an average fleet age of years, minimizing travel distance can prolong the fleet life cycle. The increasing age of the fleet causes a challenge for resource management and providing reliable student transportation.

9 Bus Travel Distance Mileage Report

School Bus Inventory & Fleet Enhancement Recommendations Average fleet age is years. Some replacement is necessary to curb maintenance costs. Options: Minimal replacement with used vehicles would defray some maintenance costs. With a General Fund expenditure of approximately $40,000 of used buses per year, the fleet can survive another year. This solution has drawbacks as the replacement issue is deferred. 10

School Bus Inventory & Fleet Enhancement Recommendations (Continued) Options (Continued): Seek a bond in the $3 to $5 Million range to finance the purchase of buses. If this avenue is pursued, the General Fund would not incur any expense, and the reduced maintenance will result in savings. Leasing buses could provide some relief to fleet aging and reliability issues, but it does have a direct impact on the General Fund that spreads the cost over time. The various strategies for bus replacement will be pursued in the Finance Subcommittee initially. 11

Romeo Community Schools Bus Fleet Replacement Plan

Romeo Community Schools Bus Fleet Replacement Plan YearBus #DescriptionVIN #PurchasedStatusPrice THOMAS EF TRANSIT1T88R4B22Y $114, THOMAS EF TRANSIT1T88R4B29Y $114, THOMAS EF TRANSIT1T88R4B20Y $114, Thomas MVP ER 84 pass1T75T4E $114, Thomas MVP ER 84 pass1T75T4E2X $114, Freightliner/Thomas 65 Pass4UZAAXBV73CK $81, Freightliner/Thomas 65 Pass4UZAAXBV93CK $81,000 Subtotal Over 10 Years to Replace Over Time $732, Freightliner/Thomas 65 Pass4UZAAXAK84CM $86, Freightliner/Thomas 65 Pass4UZAAXAK44CM $86, Freightliner/Thomas 65 Pass4UZAAXAK64CM $86, C62004 Freightliner/Thomas 47 Pass Ortho4UZAAXAK44CM $81, C72004 Freightliner/Thomas 47 Pass Ortho4UZAAXAK64CM $81, C-5-05FTL./THOMAS 26 PASS. ORTHO FS654UZAAXDC75CN $81, FREIGHTLINER/THOMAS 71 PASS. CONV.4UZAAXDC66CV $86, FREIGHTLINER/THOMAS 71 PASS. CONV.4UZAAXDC86CV $86, FREIGHTLINER/THOMAS 71 PASS. CONV.4UZAAXDCX6CV $86, C IH MODEL PB pass.3DRBUAANX7B $81, Int. conv. 71 pass4DRBUAAN98B $86, Thomas HDX 84 pass1T7YT4A $114, Pass Thomas ER Transit1T7YT4E $114, HDX 84 pass Thomas ER1T7YT4A24A $114, HDX 84 pass Thomas ER1T7YT4A2XA $114,000 Subtotal Other Inventory $1,382,000 Grand Total Inventory $4,952,000