97 th Annual Purdue Road School Presented by: Katie Zimmerman, P.E. Applied Pavement Technology Transportation Asset Management for Local Agencies

Once leaks were fixed, the plant pumped 124k gallons/day less 20% reduction equates to 24 gallons/day reduction by each of the 5200 residents Monticello, IL City water plant pumping & treating 608k gallons/day Water used by citizens 517k gallons/day 15% loss/day due to leaks in the system Photo from: program-conserves-water-on.html

Tillamook, OR Worst road condition of all 36 counties in Oregon More roads in Fair & Poor condition than Good or Satisfactory Federal forest funding disappearing

What Do These Agencies Have in Common? Inadequate funding for preserving asset conditions Primarily “reacting” Didn’t have the information needed to “tell their story” A champion initiated a different way of doing business

Different Way of Doing Business Tell Your Story More Effectively Change The Way Assets Are Managed  Document needs  Improve accountability in decisions  Assess and manage risk  Make better use of technology  Better respond to changes in standards  Increase service life  Improve performance  Preserve asset value  Reduce annualized costs

Pavement Condition Good Poor Traditional Worst First Strategy Asset Preservation Approach Methods of Managing Assets

Resource Allocation and Utilization Sample network distribution –Initial distribution: 25 mi in good, 50 mi in fair, and 25 mi in poor 20 year repair cycle = 5%/year = 5 mi/year Deterioration cycle –10% deteriorate each year from good & fair Scenario 1: Fix roads in poor condition Scenario 2: Fix some roads in poor & some in fair

Scenario 1: 100% Poor NowYear 1Year 2Year 3 DeterImprTotalsDeterImprTotalsDeterImprTotals Good 25 mi Fair 50 mi +2.5 – Poor 25 mi

Scenario 2: 75% Poor + 25% Fair NowYear 1Year 2Year 3 DeterImprTotalsDeterImprTotalsDeterImprTotals Good 25 mi Fair 50 mi +2.5 – Poor 25 mi

Sample Outputs After 3 Years

What is Transportation Asset Management? A strategic and systematic approach to managing transportation infrastructure. It focuses on business and engineering processes for resource allocation and utilization, with the objective of better decision making based upon quality information and well-defined objectives

2-12 A Resource Allocation and Utilization Process Policy Goals and Objectives Analysis of Options and Tradeoffs Resource Allocation Decisions Financial Staff Equipment Other Program and Service Delivery System Condition and Service Levels Funding Levels Customer Input Preservation Operations Capacity Expansion

Principles of Asset Management 1. Policy driven Decisions should be tied to strategic goals 2. Performance based Condition goals should be based on current conditions and expected funding 3. Option oriented All feasible options for using funds are considered 4. Data driven Decisions are based on quality data 5. Transparent Factors influencing decisions are known

5 Core Questions 1. What is the current state of our assets? What do we own? Where is it? What condition is it in? What is the remaining service life and economic value? 2. What is the required level of service? What do stakeholders demand? How different is this from actual conditions? 3. Which assets are critical to sustained performance? How do these assets deteriorate? What are the likelihood and consequences of deterioration? 4. What are the feasible strategies to consider? What repair options are most feasible for our agency? How do these strategies impact system performance? 5. Which long-term funding strategy should be selected? Does the selected strategy align with policy goals?

Data Building the Asset Inventory Performance Measures/Targets Data Confidence Levels

What Information Is Available? SIGNSROADS GUARDRAIL, TRAFFIC SIGNALS, AND SO ON… CULVERTS BRIDGES

Keys to Data Collection Geographic Data Ownership & Responsibility Function & Utilization Condition & Performance Historical Data

Data Collection Methods MANUAL SURVEYS Data Accuracy Equipment Costs Off-Road Access Network Coverage Safety Risk Labor Requirements AUTOMATED SURVEYS Equipment Costs Network Coverage Sensor Accuracy Safety Risks Off-Road Access Labor Requirements Strengths Weaknesses

Key Performance Measures (or Indicators) Physical Condition Congestion Environment Safety

SMART Method of Evaluating Measures Specific Measurable Achievable Results Oriented Timely

Performance Targets A specific measure of performance that the agency hopes to achieve

Data Confidence Levels Portland, Oregon Department of Transportation

Analysis Cross Asset Tradeoff Analysis Risk Assessment Asset Management Plans

Cross Asset Trade-off Analysis Scenario 1: 50% Bridge 50% Pavement Scenario 2: 25% Bridge 75% Pavement Scenario 3: 75% Bridge 25% Pavement Pavement Condition IndexBridge Health Index Year

Risk Management Establish Context Identify Vulnerabilities Analyze Risks Mitigate Risks Agency objectives Stakeholder objectives Assessment criteria Responsibilities What risks exist? How do they manifest? Likelihood? Impact? Prioritize risks Identify options Allocate resources

Risk – Case Study

Defines objectives Reduces life cycle costs & risks Improves accountability Increases transparency Improves data management Synergizes decision- making AMP Benefits Asset Management Plans (AMP) A document for one or more assets that: –Identifies current and projected asset conditions –Summarizes factors impacting asset performance –Describes long-term options for preserving assets –Builds the business case for asset management strategies that are policy driven

Asset Management Plans Background Description of services provided Description of current & targeted conditions Program descriptions Financial requirements & funding strategies Performance metrics Commitment to users

A Strategy For Every Agency Tools are available to help any agency move forward with asset management concepts Agencies should start simply and build their capabilities with time The most important first step is moving away from a worst-first philosophy Worst First Asset Management

Helpful Resources From PASER Rating Manual

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