Fiscal Year Preparation MEPRS/EAS Source Systems and Tables

Executing with Precision Timely, Complete, & Accurate Submission of EAS IV Data System Access Source Data EAS IV Input EAS IV Repository/ME WACS

Step 1: Determine Valid FCC/MEPRS Codes Familiarize yourself with the guidance and deadlines – Annual JON Rollover Plan – Financial Guidance Changes Depreciation WAM workload to SMART change; WJONS did not roll Requirements to establish MEPRS Work Center Workload review – MEPRS Work Center Establishment Guidance Average 30 visits/month Average 10 admissions/month E, F and G JON review – To determine financial execution on these codes Finalize ASD – Update Includes and Excludes – Ensure you know where you will transfer prior year expenses from deactivated codes.

Clinical Workload Review Source: EAS Repository

Support Services JON Review Source: FASTDATA

MEWACS 6

Proposed New FY ASD

ASD D & E Codes – Includes/Excludes Source: EAS local ASD

ASD D & E Codes – Assignment Sequence Numbers (ASN) Source: FY 10 Navy ASN Table

Where Will You Transfer Prior Year Expenses?

Step 2: Review DMIS ID Table and UIC 18 Table 4 th Level MEPRS code validation DMIS ID/UIC combination validation Any new External Resource Sharing Agreements (ERSAs) in the works? Are the old ones still valid? – BUMED approval required Are there any BRAC closures for the next FY? Any realignments?

DMIS ID Table/UIC 18 Table Review DMIS ID Table UIC 18 Table Sources: DMIS ID Table at dmisid.com UIC 18 Table at BFGD, TB section

Step 3: Align Source System Tables and Files with Valid MEPRS codes on ASD CHCS MEPRS Site Definable Table – CHCS Clinic File – Provider File DMHRSi Tasks and Orgs – Ensure all MEPRS codes that require FTE reporting have Tasks – Ensure Orgs are correct – Ensure JONs on Tasks and Orgs are in FASTDATA FASTDATA Job Order Numbers – Only JONs with valid MEPRS codes – Decide where PY expense will be moved for deactivated MEPRS codes.

System Table Disconnects

Expenses Without Workload Source: EAS Repository

Workload Without Available FTEs Source: EAS Repository

Align CHCS MEPRS Site Definable Table Source: CHCS MEPRS Site Definable Table Source: FY 11 Proposed ASD

Align CHCS Clinic Location File Source: CHCS

Align CHCS Provider File Source: CHCS

Align DMHRSi Tasks to ASD Source: DMHRSi Tasks Table

Align DMHRSi Orgs to Tasks and ASD Source: DMHRSi Orgs Table

Financial data for MEPRS/EAS workload without expenses Source: EAS Repository

ASD with no FASTDATA JONs Source: FCC Cross Validation Tool

FASDATA JONs Not on ASD Source: FCC Cross Validation Tool

Clinical JON Review Is the Pediatrics Cost Pool required? Pain Management is not on the ASD. There are over 100 visits/month recorded to BFBK. Source: FASTDATA

FASTDATA JONs Blank or Pseudo-MEPRS Codes Source: FCC Cross Validation Tool

Depreciation JONs and Monthly Entry to STARS/FL Source: FY 10 BUMED M84 Depreciation Worksheet

Depreciation JONs and Monthly Entry to STARS/FL Enter in STARS/FL under Military Details in FAA RMS Data Collection Always use expense element 5 Source: STARS/FL Data Entry Screen

Square Footage Discrepancies Functional Cost CodeDMIS ID Raw Amount ABXA ACXA ADXA BAAA Source: DMLSS Square Footage Report Source: MEPRS/EAS Square Footage Dataset

Square Footage Dataset ASD – EDBQ – Utilities BMC Q – Include/Exclude has Include of DMIS 0000 and Exclude MEPRS code BHGQ because it was inactivated – Other 4 th level Q codes are: BHAQ BJAQ DAAQ DCAQ Square Footage Dataset – BHAQ – BJAQ – DAAQ – DCAQ When EDBQ Utilities expense allocates, it will allocate to the four locations above If EDBQ was listed in the dataset, you would get unallocated expenses

FOR OFFICIAL USE ONLY 31 Government POC Colleen Rees, CAI Team Nicole Meyers, ext. 601 Randy Van Nostrand, ext. 602 Kate Burchess, ext 104 Bonnie Rehbein, ext. 603 Points of Contact

Questions FOR OFFICIAL USE ONLY 32