The NAVSUP Enterprise Navy Postal Operations Consolidated Mail Facility Brief Navy Postal Operations Consolidated Mail Facility Brief

The NAVSUP Enterprise Intro Summary Navy CMF Navy Mail Services Navy Mail Partnership Program

The NAVSUP Enterprise Summary Navy Postal Operations Established in mid-year 1985, the Department of the Navy established the Navy Postal Division as the centralized official mail control and metering site for all Naval activities in the Washington DC metropolitan area. The Navy Postal Support Service has the capability to cover a 200 square mile radius which includes the District of Columbia, Maryland, Northern Virginia and Philadelphia. We also have a contingency site located on a DOD secured installation. Our employees are essential personnel, so we are really working in the rain, sleet, and snow.

The NAVSUP Enterprise Services Navy Mail Services Mail Collection CBRNE - X-Ray and Screening Automated and Manual Sorting Postage Metering Commercial Rate Shopping Manifesting Intra Area Delivery Incoming Mail Support Mail Metrics Collection

The NAVSUP Enterprise Official Mail Pickup DON-NCR COMMANDS/ACTIVITIES 197 Stops 13 Routes JBAB USAF 54 Stops 2 Routes OMC INDIAN HEAD 56 Stops 2 Routes PENTAGON 3 Customers 1 Stop OMC DAHLGREN 181 Stops 3 Routes OMC PAX RIVER 266 Stops 3 Routes OMC CARDEROCK 71 Stops 2 Routes Total Delivery Stops: 960 CMF 23 Other Gov’t Agencies OMC PHILADELPHIA 135 Stops 5 Routes

The NAVSUP Enterprise CBRNE & X-Ray Mail Certification –Suspicious Package Awareness Training –Annual Mail Certification Training CMF Mail Screening –Visual Inspection –Swipes for Explosive /Narcotics –X-Ray Machine for Contraband –CBRNE for Chemical, Biological, –Visual Inspection MailPoint CBRNE detection X-Ray Machine Mail Screening Biological Detection Explosive Narcotics Detection Mail cleared for delivery Incoming USPS mail

The NAVSUP Enterprise Service Classifications Mail Classifications / Services BUSINESS REPLYINSUREDPRIORITY FLATS (OVER 11 OZ) CERTIFIED MAIL LETTERS/FLATS/PARCELS * INTRA - AREA (LTRS/FLTS/PARCELS) PRIORITY PARCELS *CONSOLIDATEDLIBRARY RATE REGISTERED (LTRS/FLTS/PARCELS) * FEDEX GROUNDMEDIA * SHOP RATING USPS/COMMERCIAL CARRIERS FEDEX NEXT DAYMERCHANDISE RETURNUSPS EXPRESS FIRST CLASS BARCODE LETTERS/FLATS PARCEL POST * UPS (GROUND) FIRST CL NON AUTO LETTERS/FLATS PERIODICAL * USPS FLAT RATE ENVELOPES/BOXES FIRST CLASS PARCELS PERMIT MAILINGS LETTERS/FLATS/PARCELS * USPS GSA SCHEDULE 48 * INTERNATIONAL MAIL LETTERS/FLATS/PARCELS PERMIT MAIL PARCELS USPS TRACKING * INCOMING LETTERS/FLATS/PARCELS POST CARDS

The NAVSUP Enterprise Outgoing Mail Process USPS FEDEX FEDEX GRND INTL Daily Pickup Postage / Dummy Meters (12) Pitney Bowes DM1000 Mail Sorters 1 st Class Letters and Flats for USPS Automated discount (2) Pitney Bowes Sorters Manifest Application (5) Pitney Bowes Manifest Workstations Overall Outgoing Mail Process 1 st C Flats1 st C LettersReturned MailAccountablePriority Flats Standard FlatsParcelsInternationalShop Rating

The NAVSUP Enterprise Outgoing Mail Process Cost Saving Methods 1 and 2 #1 Presort Barcode Cost Savings Method Metering the mail at the 3 digit automation rate instead of full 1 st Cl rate, FY14 we saved $127, Meter mail at 3Digit Automated IMpb rat is sorted to its 3Digit zipcode 1 st Cl Lts or Flats Non-Metered Mail #2 Consolidated Cost Savings Method Grouping three or more letters/flats, of same address, into one mail item FY14 we saved $98, Process on Dummy Meter to capture savings Lts and Flats Non-Metered Mail Most cost effective package USPS Flat Rate Processed on manifest app

The NAVSUP Enterprise Outgoing Mail Process Cost Saving Methods 3 and 4 #3 Intra Area Cost Savings Method Our Intra Area consist of over 628 delivery locations, 10 military installations, and 23 DOD/Federal Agency Reimbursable Customers. All Intra Area mail is delivered free of charge providing $55, savings in FY14. Process on Dummy Meter to capture savings Mail Non-Metered Mail Flats and Parcels Compare carrier pricing for best rates #4 Flats and Parcels Cost Savings Method We Shop-Rate, compare rates, between commercial carriers. FY14 we saved $63,101.64

The NAVSUP Enterprise Outgoing Mail Process Cost Saving Methods 5 and 6 #5 International Cost Savings Method All international mail is process through the USPS International Mail Handling Program and our provider of services is DHL providing $23, saving in FY14. Process on Dummy Meter to capture savings Mail Non-Metered Mail Mailing Listing Production Mail Best Classification business Practice for best rates #6 Production Mailings Cost Savings Method We monitor preparation of automation and non-automation to the finest ZIP Code sort possible at the lowest possible rate. FY14 we saved $93, Joe’s Printing

The NAVSUP Enterprise Outgoing Mail Process Cost Saving Methods 7 #7 Reimbursable Customers’ Cost Savings Method All intra area, consolidated, and international mail is processed through the Dummy Meters to account for postage savings. FY14 we saved $129, Process on Dummy Meter to capture savings Mail Non-Metered Mail

The NAVSUP Enterprise Infrastructure (3) Mail Sorters, (20) Van Fleet w/GPS/2 Way Radio, (12) DM1000, (16) Delivery Signature Scanners, (8) Mail Workstations, Contingency Site

The NAVSUP Enterprise Pictures

The NAVSUP Enterprise NMPP What is the Navy Mail Partnership Program? NMPP stands for Navy Mail Partnership Program. We provide a cost reduction mail service to DON, DOD, and Government Agencies in the National Capital Region. Our mail infrastructure has the capability to support an additional 300% of mail volume. We are interested to meeting with any government agencies wanting to increase mail savings. Navy Postal will analyze your mail operation and formulate an agreement to best serve your organization. DON and its partners experience cost saving in the following areas: Presort Barcoding Consolidating Intra Area Flats and Parcels Commercial Base Shop Rate Equipment Maintenance Labor

The NAVSUP Enterprise Savings Cost Savings Areas Presort Barcoding In FY14 we processed 1.8M letters on our barcode sorters. We accept mixed weight and size letter mail, verses other presort organizations do not. We have the capability to process over 10M pieces annually. Consolidating In FY14 we consolidated over 90,000 items which saved DON and our partners at least 35% vs. full rate mailings. We have the capability to add another 133,000. Intra Area We have over 960 delivery locations throughout the region. If you are a DOD agency, or within USPS PES, and have mail going to one of these sites, we will deliver that mail FREE OF CHARGE, no postage necessary. Our capacity is unlimited. Flats and Parcels We compare rates between carriers to save the maximum postage. We can process another 100,000 items for this service.

The NAVSUP Enterprise Major Savings – Meters 30 Postage Meters CMF Postage Meter Consolidation The estimated FY14 cost for a production class postage meter is $19K with an ongoing annual maintenance fee of $6.5K. Not to mention an ongoing supply cost of $1.9K/yr. In a five year period, consolidating 30 postage meters to one Consolidated Mail Facility saved the Government $822K in annual costs for purchases, maintenance, and supplies.

The NAVSUP Enterprise Major Savings – Vehicles Vehicle Consolidation When our CMF was founded there were 132 vehicles performing mail routes in the NCR. Today, we have consolidated those 132 down to 26 vehicles today. The FY14 GSA lease cost is $6,864.75/yr., this would give us an Annual Savings of $906, CMF 132 Vehicles 26 Vehicles

The NAVSUP Enterprise Major Savings - Other Major Cost Savings Area Equipment and Maintenance Cut cost to your equipment maintenance agreements, outgoing mail software, and associated equipment, i.e., scanners, printers, and supplies, which often require significant funding. Labor Organizations are facing a serious budget crisis, and are cutting funds from all areas. If your organization has, or will suffer from such cuts, do not allow your mail service to decline. Our Navy services can assist in providing a high quality mail service to your agency. Contingency Facility Consider our infrastructure as an off-site contingency facility. If a situation occurs at your mail facility, we could process your outgoing mail, and re-route incoming mail to our facility. This offers a huge savings compared to finding and building a separate facility.

The NAVSUP Enterprise Reimbursable Customers 23 Interagency Support Agreements with agencies in DOD and Federal Government: 614 Air Force Space Command Det 1 AEGIS Training & Readiness Center DECA Annapolis Commissary DECA Dahlgren Commissary Defense Logistics Agency Document Services Defense Information Systems Agency (Inbound only) Defense Security Service (3 locations) Defense Threat Reduction Agency Department of Transportation Headquarters Marine Corps Joint Atomic Information Exchange Group Joint Pathology Center Joint Venture LLC of North Island & Centennial Contractors (NICC JV) Marine Barracks Marine Corps Base Quantico National Archives & Records Administration (2 locations) Naval Historical Foundation Office of Personnel Management Stars & Stripes Central Office USAF JBAB (48 delivery points, includes USAF Pentagon, Andrews AFB) US Army Centralized Allergen Extract Laboratory at U.S Army Garrison-Forest Glenn Warrior Transition Brigade/Troop Command White House Communications Agency

The NAVSUP Enterprise F.A.Q Q. How much Incoming Mail is processed in FY14? Per Day Average: 32,589 Week Average: 162,947 Month Average: 651,786 Yearly Average:7,821,441 Q. How much Outgoing Mail is processed in FY14? Per Day Average: 12,010 Week Average: 60,050 Month Average: 240,199 Year Average:2,882,390 Q. How many Reimbursable Partners do we serve? 21 Q. What was the FY14 Postage Cost? $1,787, Q. What was the FY14 Average Postage Spend Per Month? $148, Q. What was the FY14 Annual Cost Saving? $646, Q. What is the Average Daily Mail Volume for CNIC/NDW Sites (In/Out): CMF JBAB: 13 mail routes to 197 customers 44,413 mail items USAF JBAB: 2 mail routes to 54 customers 2,300 mail items Dahlgren: 3 mail routes to 181 customers 2,381 mail items Indian Head: 2 mail routes to 56 customers 1,269 mail items Pax River: 3 mail routes to 266 customers 1,570 mail items Philadelphia: 5 mail routes to 135 customers 407 mail items Carderock: 2 mail routes to 71customers 17 mail items Total: 30 mail routes to 960 customers 50,764 mail items miles Q. How many Civilians and Contractors are at each site? JBAB: 24 Civilians, 1 Navy Military, 17 Contractors Pax River: 8 Civilians Dahlgren: 3 Civilians Indian Head: 1 Civilian, 1 Contractor Carderock: 2 Contractors Philadelphia : 5 Contractors Total: 32 Government Employees 25 Contract Employees 1 Navy Military 58 NAVSUP FLCN NDW Postal Division Personnel Q. Mail Processing Equipment 1 - Incoming Mail Sorter 2 - Outgoing Mail Sorters w/Address Forwarding 12 - Postage Meters 3 - Incoming Mail Workstations 5 - Outgoing Shop-Rate Workstations 16 - Delivery Scanners 3 - Mail Application Servers

The NAVSUP Enterprise Contacts Mr. Ernest L. Terry Director of Postal Operations, DON-NCR Tel: DSN: Mr. John A. Gvozd Jr. Supervisory Postal Operations Specialist, DON-NCR Tel: DSN: