Medical and School Externships 2017 Part 2

Externship Interest Form Fill out form today if possible or at the latest by Monday, December 7. Please return completed form to Susan (Hedco 273). For medical you must provide at least a first and second choice for geographic area and type of placement Note any particular interests, circumstances, etc.

In-State vs. Out-of-State

How to find an In-State Externship Fill out externship form and indicate you would like a medical and/or school placement in the state. Be as specific as possible. If you indicate “any” location – it can be anywhere. Consider your professional future and personal needs. Susan will review once all are in and start to make contacts. Schedule a meeting before Feb. 15 th to discuss sites that meet your expectations.

Timeline for In-State Externships Schedule to meet with Susan by February 15 to identify sites that fit your expectations. Will send sign-up mid-January for meeting times. Do not contact any site in Oregon – Susan will make first contact with Oregon sites to verify that they are taking a student from UO. If you have a specific contact please let Susan know ASAP. Application process and deadlines vary depending on the site. Note that some application deadlines are not until summer 2016 (e.g., VA Portland). Local schools placements will be made by May for September Experience. Local school externship placements will be made by November Medical placements will be finalized from March until October – depends on site and requirements.

How to Find an Out-of-State Externship Existing Contracts Check infoCDS - There is a small number of out-of-state sites with whom we have a contract. Medical list and out of state schools list. Remember it is difficult to get new contracts If you know today that you want to go to an existing contract, indicate on your sheet. If you determine later you want to go to an existing contract, Susan If you do want to go to a site with an existing contract and have communicated that to Susan you can relax. Susan will be back in touch with details by mid-January.

How to find an Out-of-State Externship (cont.) New Contracts Do a web search – Look for geographical area you are interested in, then search for a hospital, SNF, rehab facility that offers the type of services you are interested in (peds, adults, acute, outpatient, etc.) and/or a school district/EI agency. If you want to do your externship in an area where you can stay with family/friends - ask your friends/family for names of hospitals, SNFs, school districts, etc. This is an excellent opportunity to use any contacts you may have to help secure a spot.

Making Initial Contact for Out-of-State Externship(s) Before making contact, look at infoCDS and read “objectives for medical externship” and/or “objectives for school externship” and “requirements to be met by the supervisor”. You don’t have to memorize the details. Should have a basic outline in your head that you will use to form the discussion. Know they will likely ask a question or two. Write a script if making a phone call or ask for someone to review if sending a text.

Making Initial contact for out- of-state externships (cont.) Contact sites that will work. School District – Director of Special Ed or Head of Speech Services or Student Placement Coordinator. First contact usually made via . Medical – Rehab Director, Head SLP, staff SLP or Student Placement Coordinator. First contact usually made via phone. Asking if they will host you for winter or spring term MUST have a firm YES to move forward.

Making Initial Contact for Out- of-State Externship (cont.) Once you have a yes. Let the contact person know that an affiliation contract will need to be put in place. Ask who we should contact to initiate the contract process. Affiliation contract/Memorandum of Understanding (MOU) By March 1 st send info. below to Susan. name of contact (person you spoke to) (first, last, title) Contact person’s address Name and address of site Name of CONTRACT person. This is not likely to be the same as your contact. CONTRACT person’s address.

Timeline for Out-of-State Externship Existing contract Indicate interest December 2015 Susan will contact or send you contact information January 2015 Answer by March New Contract Research potential externship sites – December Susan will have two office hours finals week to discuss details with anyone who is ready to make contact with a new site. This is especially important if you plan to contact a site over the December break. Contact potential site during winter break or early winter term – January 2016

Timeline for Out-of-State Externship (cont.) Initiate contract – March 2016 Check back with Susan regarding contract. Remember these take time – usually within 4 months we can predict if it is likely to go through. Be amazingly gracious to the team that works to put these in place – Lindsay/Lalla (SE Fall 11 24/13/5) (ST 12 24/15/4) If the contract is not working will have to regroup. Once contract is in place – SLP will be assigned by the site Confirm current ASHA CCC Provide site with any required documentation/complete requirements

Who will contact – medical? Susan All in-state placements. All out-of-state placements with a contract. Students Out-of-state placements we do not have a contract with.

Who will contact - schools? Susan Local (4j, Springfield, Bethel, EC Cares, South Lane, Albany) Portland Area School Districts (Sherwood, Tigard/Tualatin, Beaverton, Lake Oswego, David Douglas, Gresham Barlow, Wilsonville/West Linn) In-state placements with a contract. Out-of-state placements with a contract. Students Out-of-state placements that we do not currently have a contract with. Out-of-state placements with a contract that Susan indicates you should contact. Will discuss first. In-state placements that Susan indicates you should contact. Will discuss first.

Application Required by most medical and some schools. Start building resume/cover letter(s) now. Mostly via letter/ of intent; resume Some require interview (in-person, phone, Skype, video) Many sites have specific requirements – Susan will review once assignment has been confirmed (usually fall term) Additional immunizations Drug screening Health insurance CPR for Health Care Providers Criminal Background Check Facility-specific training (e.g., HIPAA, bloodborne pathogens, electronic medical records)

Professionalism: First impressions are critical No typos! Tone of /voic Be pleasant, knowledgeable, and gently persistent Placing an extern is not an obligation or first priority – it is something done in addition to a person’s full time job Track all contacts Keep a log Who you spoke to, gist of conversation and next steps Interview etiquette Be on time Smile Dress appropriately Project confidence Do your research No excuse with the internet Have questions ready you would like to ask Externship placements are an important step to a job placement!