Open Access Publishing; using PURE Research Bite 2015 Malcolm Horne Paul Jones

Introduction: objectives An overview of Open Access (OA) publishing requirements (MH): OA definitions / processes for ‘Green’ and ‘Gold’ HEFCE requirements Specific funder requirements Research Data Management – summary (PJ) Using PURE and publications (PJ): Introduction to PURE Relationship to Aston Research Explorer Adding new publications Guidance on the intranet Q&A session (not recorded) “OA publishing – unlocking the padlocks to academic research”

Overview of Open Access publishing Open Access (OA) publishing is about … Sharing research freely and openly to all readers online and has significant social, economic and scientific benefits It forms part of the Government’s commitment to transparency and meets funder requirements that publications be OA compliant – HEFCE, RCUK, etc (details later) OA publishing … will benefit you and Aston University as your citation rates will be enhanced and it can increase research impact Aston’s OA Policy … states that all journal and conference publications meet the same level of OA compliance REF 2020 REF 2020 will not accept any outputs that do not meet HEFCE’s OA discoverability and accessibility requirements

Why is Open Access publishing important? With acknowledgements to Safia Begum, Research Support Officer

2 Routes to Open Access publishing Green Two routes 1 Gold Also known as ‘self-archiving’; free but usually delayed OA Also known as ‘pay-to- publish’; immediate OA

Hybrid Fully Open Access publishing timelines Green OA … available to all Gold OA … available to all … available to all Traditional process … available only to subscribers/payers Submission of article Peer review; corrections made Acceptance; send * Publication (inc. early online) Deposit in PURE Embargo setEmbargo expires APC applied for; paid** * To ** Via conditions apply Time

Green and Gold OA compared AspectsGreenGold Also known as …Self-archivingPay-to-publish Is there a cost?No, it’s free - via PURE Yes - Article Processing Charge via quality assessment process When to upload metadata & full-text? Within 1 month from acceptance Within 3 months from publication (inc. early online) Full-text version‘Post-print’Publisher PDF Is there an embargo on OA accessibility? Yes – 6, 12 or 24 monthsNo, access is immediate HEFCE / REF 2020OA compliance necessary Self-archiving strongly encouraged

Adding a full-text article - Important … For Green compliance you must upload the ‘post-print’ full-text article: This is: the author’s accepted manuscript has been peer-reviewed but without the final journal formatting. In PURE this is called the AUTHOR FINAL VERSION, not ‘pre-print’ Full-text should be uploaded within one month of acceptance

HEFCE’s OA requirements HEFCE is now the principal driver of the OA publishing agenda All journal articles and published conference proceedings (with ISSN) should be Green From 1 st April 2016 – upload to a repository within 3 months of acceptance (we recommend 1 month) for REF 2020 eligibility Also maximum embargoes (12-24 months) on accessibility to full-text will apply; can still be in place during REF exercise Start now, please

RCUK, Wellcome Trust, EU, etc OA requirements of principal grant providers: RCUK – AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC Wellcome Trust & other COAF charities e.g. Cancer Research UK, British Heart Foundation European Commission – FP7/Horizon 2020 Green - specific embargoes (6-24 months) Green / Gold – subject repository in some cases If Gold - copyright licences (usually CC BY) Want to increase Gold (… RCUK = 75% by 2020 … ?) Currently require Funder OA compliance requirements on LibGuide

Open Access Publishing LibGuide – new! General contact:

Related Research Data requirements RCUK Policy on Open Access: “All papers must include … if applicable, a statement on how the underlying research materials – such as data, samples or models – can be accessed.” RCUK Common Principles on Data Policy: “Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.”

Data access statement Data access statement: “To access the research data supporting this publication, see ” To make your research data available (subject to necessary anonymisation or embargos) and to obtain a DOI for your data, contact

Research Data Management LibGuide – new!

PURE is our system for sharing research output from across the university. However, it’s use is wider than just research output, and includes: PURE is designed to make entering information straight forward and effective. There are regular upgrades to further improve the system. A little investment of time and energy will get you great results! Overview of PURE Activities Press Clippings Projects Applications / Funding Impacts Student Theses Curricula Vitae Datasets Reports Definitions

PURE and Aston Research Explorer Aston Research Explorer is the public portal for discovering information about research publications. It also details information on research staff, awards and activities, projects and research groups. Information does not appear on Aston Research Explorer unless it is in PURE. Keep your profile and research information up to date!

PURE – Adding new publications These are the main ways to add publications to PURE to meet HEFCE requirements… Importing from an online source: CrossRef – Use for new publication records (you will need a DOI to do this, usually issued at acceptance) Scopus – Use for old publication records (doesn’t meet OA requirements for new records, good for adding old records) Manual entry into template Only 8 fields need completing to create a record – this method can be just as quick as the online import Whichever method you use, you must remember to add the full-text document to the record!   

Adding new information with CrossRef Click on CrossRef – Enter DOI and click search. You will be able to import the record and check details. Once you have checked the author match click import again to automatically populate the template and save the record.

Adding older information with Scopus Click on Scopus – enter information and click search. When you have identified the right papers you can click on the import button. Make sure you have the right papers identified and then click import!

Adding full-text article to PURE Select the correct document version: * for Green this will be ‘Author final version’ (often known as post print), * for Gold this will be ‘Publisher final version’ (usually publisher PDF) Select the correct document version: * for Green this will be ‘Author final version’ (often known as post print), * for Gold this will be ‘Publisher final version’ (usually publisher PDF) Make sure you press SAVE when you exit or your work will be lost! For Green OA - if you are unsure of the embargo date the library will check this and complete it for you Click on ‘browse’ to find the file for upload or drag the file to the box For Gold OA - the license type will usually be ‘Creative Commons: Attribution’ aka ‘CC-BY’

PURE Intranet Information support-office/pure/ You will find information on PURE including the following: News Resources Training Course Info Contacts FAQs All older guidance is currently being rewritten and updated…