Creating PowerPoint Presentations

Microsoft PowerPoint Module 1

IT Training

About This Training Manual

This Material is yours to keep and is intended as a guide to be used during the training course and as a reference once the course is completed. Each section begins with a list of topics to be explored. The courseware is designed so that each topic is fully explained and step–by-step instructions are given.

Chapter 1 Understanding Graphic Concepts Launching PowerPoint –  To Launch PowerPoint from the Start Button –  To Launch PowerPoint from the Desktop Screen Layout The ‘Getting Started’ Task Pane –  To Create a New Presentation Changing the Page Setup

OptionDescription –  To Change the Page Setup

Adding a New Slide to a Presentation

–  To Add a New Slide to a Presentation

Moving Around a Presentation

Thumbnail view Scroll Bar

–  To Move through the Slides using the scroll bar

Using the Keyboard: – KeystrokeAction[Page Up]Previous slide[Page Down]Next slide[Ctrl] + Home]First slide[Ctrl] + [End]Last slide –  To Move through the Slides using the Thumbnail Pane Exiting PowerPoint

–  To Exit PowerPoint

Chapter 2 Adding Text to a Slide

 To Add Text to a Placeholder

–  To Add Text Using the Text Box Tool –  To Resize a Text Block

Selecting Text –  To Select Portions of Text

Or –  To Select a Place Holder

Using the Mouse:

–  To Select All Text Blocks on a Slide

Editing Text

–  To Insert Text

–  To Replace Text

Using the Mouse:

. Select the text to be replaced

. Type the replacement text

. To view the text, click outside the text block

–  To Delete Text

Using the Mouse:

. Click inside the text block where the text is to be deleted

. Press the [Backspace] key to delete any characters to the left of the insertion point

. Press the [Delete] key to delete any characters to the right of the insertion point

. To view the text, click outside the text block

–  To Delete a Text Block

Using the Mouse:

. Select the text block

A dotted border displays around the text block.

. Press the [Delete] Key

Moving and Copying Text

–  To Move Text

Using the Menu:

. Select the text to be moved

. Choose Edit, Cut

. Position the insertion point in the new location

. Choose Edit, Paste

 To Copy Text

. Select the text to be copied

. Choose Edit, Copy

. Position the insertion point in the new location

. Choose Edit, Paste –  To Move a Text Block around a Slide

Note: Pressing the [Shift] key whilst dragging a block constrains it to moving horizontally or vertically only

–  To Copy a Text Block on a Slide

Formatting Text –  To Change the Font –  To Embolden Text –  To Italicise Text –  To Underline Text –  To Add a Shadow Effect to Text –  To Change the Text Colour –  To Change All Text Enhancements Aligning Text –  To Change Text Alignment Line Spacing –  To Change Line Spacing Format Painter

The Format Painter is a feature that allows a user to copy formats from one Text box to another and transfer it to another. The Format Painter copies the formats from the current selection and paints them onto the next selection.

–  Using the Format Painter Undo/Redo –  To Undo an Action –  To Redo an Action –  To Change the Number of Undo’s allowed Spell Checker –  To Correct Spelling Mistakes

Chapter 3 Slide Designs –  To Apply a Presentation Design Colour Schemes –  To Create a Custom Colour Scheme Background Colours –  To Add a Background Colour Fill Effects