Health & Safety for School Governors Presented by Phil West Health and Safety Advisor RBWM

Risk Assessments

5 STEPS TO RISK ASSESSMENT 1.Identify the Risk against Benefit 2.Identify who might be harmed and how 3.Evaluate the risk - –a–a–a–assess the current controls –d–d–d–decide what needs improving 4.Record your findings 5.Review the assessment

Definitions  Hazard - Anything with the potential to cause harm  Risk - The likelihood that a hazard will actually cause harm  Benefit – what will the pupils of the school learn from this activity?

Examples of Hazards include:  Fire  Electricity  Harmful Substances  Sharp Tools  Equipment  Working at Height  Activities/Tasks

Risk Assessment A Risk Assessment is Just an account of an activity that takes place activity that takes place In simple terms 1st Think about how things are done now and by who now and by who 2nd Think! What can go wrong? 3rd Decide! What can be done to prevent it going wrong in the future. prevent it going wrong in the future. 4th What is the Benefit to the pupils Risk assessment is good practice and it is also a legal requirement.

Risk Assessment Review It is periodic review of Risk Assessments High Risk – Annually Medium Risk – 18 months Low Risk – 3 years Unless anything changes i.e. equipment/person or or there is an accident

Risk Assessment  HSE Case 339 – December 2014  School risk assessments to be re-done every year  Issue  An Educational Visit Coordinator has been told to re-do risk assessments for all school activities every year, as it is a health and safety requirement.  Panel opinion  There is no legal requirement to re-do risk assessments annually, risk assessments only need to be reviewed if there have been significant changes. It is important that, once risks are assessed, appropriate measures are put in place. Imposing a blanket annual review is likely to lead to "box ticking" rather proper consideration as and when circumstances change and is not an approach which HSE or official guidance endorses.

 Fire Risk Assessment

FIRE FILE  Under the Regulatory Reform (Fire Safety) Order 2005 it is a requirement that a Fire File is put together so that all documentation is kept together.  The following documentation should be kept within the fire file :- – Completed Fire Risk Assessment – Fire Action Plan where required – Plan of Fire Escapes Fire Routes – Emergency Evacuation Assembly point

– Fire Extinguisher Testing (annually) – Fire Alarm Testing (weekly), – Emergency Lighting tests (monthly) – Fire Evacuation Procedure – Reports on Fire Evacuation Exercises that have taken place. –Fire Alarm Engineers Report (Faults) –Fire Alarm Engineers Report (Annually) –Fire Extinguishers Engineers Report (Annually) –Emergency Lighting Engineers Report (6 monthly) –Electrical Installation Report (5 yearly)

Emergency Lighting  The Regulatory Reform (Fire Safety) Order 2005  BSI Lighting Application – Emergency Lighting  Requires emergency lighting checks to be carried out monthly and the appropriate forms to be completed. (See forms)  Also  Requires a 6 monthly and Annual Check by a Competent Person.

Emergency Evacuation  Under the Regulatory Reform (Fire Safety) Order 2005 it is a requirement that an Emergency Evacuation Exercise takes place at least once per annum.  With schools it is advised that these take place termly and the appropriate forms are completed. (See Form)

 Legionella In Schools

Legionella in Schools  Provided by Integrated Water Services  Produce report on line Paul Cummings to sort access to reports for schools.  Recommendations on report are down to the school to arrange repair.

Contact Details  Lindsey Carpenter Operations Manager (South East) Phone:   Website:  Website:

AAAAsbestos

 Windsor Project Management Ltd  Suite 1,5 - 6 High Street  Windsor  Berks  SL4 1LD 

Medicines in School’s Policy   The Children and Families Act 2014 requires Governing Bodies to ensure that arrangements are in place to support pupils with medical conditions.   Early years settings should continue to apply the: Statutory Framework for the Early Years Foundation Stage  Records of the medication given to pupils needs to be kept for 10 years after the pupil attains the majority age. RIDDOR is only until the age of 22.

Medicines in School’s Policy   Medication Errors A medication error is when the administration deviates from the instructions of the medical professional and parent. Medication errors typically occur when schools have more than one pupil with the same name. Some examples of medication errors include:   administration of a medication to the wrong pupil,   administration of the wrong medication to a pupil   administration of the wrong dosage of medication to a pupil,   administration of the medication via the wrong route,   administration of the medication at the wrong time

Medicines in School’s Policy   School Trips – –Governing bodies should ensure that their arrangements are clear and unambiguous about the need to support actively pupils with medical conditions to participate in school trips and visits, or in sporting activities, and not prevent them from doing so.   – –Schools may need to take additional safety measures for visits and consider arrangements for taking any medication. Staff supervising visits should always be aware of any medical needs and relevant emergency procedures.  

SCHOOLS Emergency Plan  A new Schools Emergency Plan was issued to schools in June  This does need to be reviewed to take account of any local arrangements that are different to other schools or areas of the Borough.  The Plan does include the Broadmoor Alarm but for some schools this is not a requirement as they are too far away. Other schools do get contacted on a Monday morning by Bracknell Forest Council who test the communication

Summary  Health and Safety can be maintained by –Information, Instruction and Training –Risk Assessment highlighting the Risk & Benefit –Positive attitude to H&S (adopt a no blame culture) –Good communication –Safe working practices at all times! TAKE CARE OUT THERE!! TAKE CARE OUT THERE!! If In Doubt ASK !!!

Schools are not alone  Health and Safety Advisor  Other employees in similar jobs  Other schools  Children’s Services Advisors  Health and Safety Committee  HSE Website  Trade Unions

 Any Questions  Thank you.   Have a safe journey home.