Utility Bill Management County of Ventura BY BRUCE FISCHER ENERGY MANAGER COUNTY OF VENTURA
County of Ventura Utility Bill Overview Natural Gas 1 company 114 accounts PPA 1 company 3 accounts Water 26 companies 301 accounts Sewer 11 Companies 192 accounts Electricity 1 company 502 accounts
HOW WE USED TO DO IT ALL UTILITY BILLS RECEIVED BY ACCOUNTING DEPARTMENT CONSUMPTION AND COST MANUALLY ENTERED INTO DATABASE BILL PROCESSED FOR PAYMENT ONCE A MONTH DATABASE UPLOADED AS “READ ONLY” ISSUES Consumption data could be two months old Manual process took a lot of time; occasional errors in data entry If copies of bills are needed, bill is retrieved, scanned and e:mailed To conduct spreadsheet analysis had to re-enter data manually
HOW WE DO IT NOW All utility bills sent to contractor Contractor scans bills and creates virtual (summary) bill Contractor analyses bill in relation to previous bills Notifies County if a bill seems inconsistent BENEFITS Bills available for viewing within a couple of days of receipt Provides some analytical tools to Review trends and building–to–building comparisons All data available to download into Excel Uploads data into County Financial Management system
669 County Square Drive 15-minute kw Demand
669 County Square Drive Adjusted start times for equipment to reduce spikes 15-minute kw Demand
Contact Information Bruce Fischer Energy Manager County of Ventura (805)