2013 State Employees’ Charitable Campaign Training "Join in Celebrating 100 years of Miner History......Transforming our Miner Nation through giving."

Welcome 2013 SECC- UTEP Team Diane N. De Hoyos, Chair Josie Carmona, Vice-Chair Dan Clouse Tessy Rappé Martha Velez Jennifer Gonzalez Gonzalo Gonzalez Patrick ChavezCombined Campaigns Manager for United Way

$100, UTEP GOAL

What is the SECC ?  State legislation created the State Employee Charitable Campaign (SECC) in 1993 o Employees of state agencies, junior & community colleges, and universities across Texas  The State Employees Charitable Campaign is the only statutorily authorized workplace campaign for state agencies and higher education employees throughout Texas.

How does the SECC work?  Occurs once a year in the fall  Provides state employees an opportunity to: o Learn about the variety of charities in the SECC o Choose they want to support o Complete a pledge form One time gift by cash or check Automatic deduction

Why Should I Give?  Benefit of organizations to El Paso region o Provide a variety of vital health and human services o Improve the quality of life  Huge multi-billion dollar reductions in state funding o Impact on health and human services o Lack of other funding sources  Ability to claim a tax deduction

What will my gift provide?  $2.00 per month (for one year): Provides vital cancer survivorship information and support to 80 cancer survivors Provides meals for homebound senior citizens for two weeks  $5.00 per month (for one year): Provides 12 students with an interactive CD on college-age depression and suicide Provides teaching materials for 30 at-risk students for one school year

What will my gift provide?  $10.00 per month (for one year): Provides 233 meals for hungry babies Provides physical therapy sessions for patients with Multiple Sclerosis & Muscular Dystrophy  $20.00 per month (for one year): Provides a full year of groceries for a homebound AIDS patient Supports training in an environmental career for a person with a disability

Your Role as Campaign Coordinator  Educate  Motivate  Inspire  Promote Various charities Benefits of Payroll Deduction

Duties  Promote and publicize campaign  Approach employees in your department/unit  Distribute pledge forms and campaign materials  Collect all pledge forms from donors Ensure pledge forms are filled out completely, signed, and the math is accurate Give pink copy of pledge form to employee Submit white and yellow copies of pledge forms to the Payroll Office On a weekly basis or as needed

Types of Donations  One-time gift (check or cash)  Payroll Deduction Spread deductions over a calendar year: Campaign pools donations to make a more significant impact on causes you wish to help Manages your own philanthropy Know when deductions start and end Saves time and takes little effort Makes tax preparation easier Deductions appear on form W-2

Manual SECC Authorization Form

Manual SECC Form Page 1 Your gift may be designated to a single recipient or up to 6 agencies within a single federation

Manual SECC Form Page 2 Make sure your total annual gift is calculated correctly ( total monthly gift x pay periods per year) Make sure this reflects the amount on the check or cash you desire to contribute Choose the # of months you want to contribute per year

Online SECC Downloadable Authorization Form

Please check the charity is still listed

How does the electronic donation process work?  An automatic will be sent to employees who made electronic payroll donations the prior year will contain detailed instructions for processing the electronic form Employees can select the charity and amount they wish to contribute through payroll deduction Form must be ed to One time donations cannot be processed on the electronic form; a paper form must be used

Electronic SECC Authorization Form (included with automatic )

Electronic SECC Authorization Form Please check charity is still listed

One-Time Gift Process  Verify contributions stated on the list to the actual monies received  Keep Cash and Checks in a secure location  Enter cash donations in “One time SECC Donation Log”  Make checks payable to “SECC” and attach to the pledge form  Send for service to pick up pledge forms Coordinator and Courier will verify and sign for all cash and checks picked up Courier will hand deliver to Payroll

(Please bring this form to the Payroll Office, University Towers, 1900 Oregon Street.) SECC Donation Log

Reporting Your Results  Require donors to turn in pledge form directly to you Employee should keep the pink copy only Other copies will go the Payroll Office  Keep all forms together in an oversized envelope or file folder  Separate forms by pledge type: Payroll Deductions One-Time-Gifts

Summary Review the materials and websites thoroughly Explain the benefits of giving to charity Review the charity codes--codes change from year to year Ensure the donor signs the form Turn in your pledge forms in a timely manner Thank employees for their consideration Remember that all contributions are voluntary

SECC Contact Information UTEP SECC Contact Information: Phone: Webpages:

Questions?

Thank You! “Join in Celebrating 100 years of Miner History…. Transforming our Miner Nation through giving.”