Reporting for... INCIDENTS APR/ SHE SUSA Julie-Anne Murphy measure2improve Tel:

Overview GENERAL Account Activation Navigation Saving IE Favourites Login Support/ Help APR/ SHE APR B.R.A.G Reporting APR Comment Reporting Accident Book Drilldown INCIDENTS Diamond Report (Incident & Legacy Analysis) Bulldozer Report (Project Statistics) SUSA PSL Susa Dashboard SUSA Dashboard SUSA Count by Employee Top 10 Trades

General - Account Step 1: m2i will issue your Account via Step 2: Click on “HERE” text 3

General - Account Step 3: Choose your password Step 4: Click “Activate” 4

General - Account Step 5: Choose a Security Question & Answer Step 6: Click “Save” 5

General - Account Step 7: Receive notification of Activation If you experience any problems activating your account, please ; 6

General - Navigation eContrack Reporting Website Addresses APR/ SHE: INCIDENT: SUSA: Step 1: Open your Internet Browser Step 2: Input the web address (listed below) Step 3: Click “Enter” Step 4: Navigate to Reporting area of website 7

General - IE Favourites STEP 1: Open Internet Explorer (or other browser) STEP 2: Navigate to the website you want to save to favourites STEP 3: Click “Favourites” button (top right) STEP 4: Click “Add to Favourites” STEP 5: Give your favourite a name STEP 6: Click “Add” 8

General - Login Step 1: Open your Internet Browser Step 2: Navigate to the appropriate website (see slide 7) Step 3: Click the “Reporting” area Step 4: Enter your Login Details Step 5: Click “Login” icon 9

General - Support m2i SUPPORT CONTACTS: Chris Bathory – Kier Project Manager Tel: Julie-Anne Murphy – Technical & Customer Support Tel: eContrack m2i Helpdesk Tel:

General - Help 11 You can access further guidance and support via the “HELP” tab on any of the Kier Websites. Here are direct links to those pages; APR Inspections: SUSA: INCIDENTS:

Incidents – Diamond Report Step 1: Open your internet browser Step 2: Navigate to Step 3: Click Analysis Tools tab Step 4: Click Diamond icon Step 5: Choose your criteria from the list; PROJECT: Click & choose the project name DATE RANGE: Enter the Incident Date Range KIER COMPANY: Choose the Kier Company Step 6: Click “Submit” icon 12 Re-Access or review any existing Incident reports

You will be presented with details of a series of Incidents that match the criteria you selected; Anywhere you see an underlined hyperlink, you can click on it to jump to that record in the database. If we click on the text for Incident No. “15073”, we can re-access that Incident.underlined hyperlink From the “More” function you can generate an excel file to give more detailed information about the Incidents 13 Incidents – Diamond Report

Incidents - Index 14 The index (menu) on a Dashboard allows you to navigate to other pages on the Dashboard Report by clicking on the Radio Buttons. In this instance we can navigate to 2 further Pages which give details of “Legacy” data... Page 2: Legacy RIDDOR Reportable Page 3: Legacy Accident Book Entries You can generate a print of your Dashboard by clicking the “Produce PDF” Printer icon You MUST have Adobe Reader installed to convert to PDF

Incidents – Project Statistics “Bulldozer” Report Step 1: Open your internet browser Step 2: Navigate to Step 3: Click Analysis Tools tab Step 4: Click Bulldozer icon Step 5: Choose your criteria from the list; PROJECT: Click & choose the project name DATE RANGE: Enter the Incident Date Range Step 6: Click the “Show” icon 15

Incidents – Project Statistics “Bulldozer” Report You will be presented with a series of digital panels that match the criteria you selected. The panels all display counts of each item type where; 16 AB: Accident Book Near Miss: Near Miss RIDDOR: Reporting of Injuries, Diseases and Dangerous Occurrence Regulations DO: Dangerous Occurrence Environmental: Environmental Incident APR: APR Inspection HSE Visits: Health & Safety Exec Visit (count of 3 rd party inspections)

APR/ SHE – B-R-A-G Reporting Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “Reporting” Step 4: Click “APR B-R-A-G” Reporting icon Step 5: Choose a date range Step 6: Click “Show” icon to generate report Step 7: When Excel gives message to say report is in a different format choose “Yes” 17 Generate an excel report which shows a count of how many items were scored in each APR Section Heading for a date range.

18 APR/ SHE – B-R-A-G Reporting Very Good Satisfactory Improvement Unacceptable Repeat Failing REPORT LEGEND

APR/ SHE – Comment Reporting Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “Reporting” Step 4: Click the “Comment” icon Step 5: Select Score Range, Date and Owner Step 6: Click “Show” icon 19 Generate a report displaying inspection details You can filter by SCORE Range and/or by Date Range and Owner SCORE RANGE 1

You will be presented with a range of items that match the criteria you entered; 20 APR/ SHE – Comment Reporting

APR/ SHE – Accident Book Drilldown Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “Reporting” Step 4: In the Accident Book Drilldown area, click “Analysis for Date Range Selection” icon Step 5: Choose a Date Range you want to report by; Step 6: Click the “Show” icon 21

You will be presented with “bar chart” breakdowns of injuries, displaying counts of No. of Accidents by; Gender Age Range Body Part Injured Weather Conditions Lighting Conditions Kier Relationship Injury Classification 22 APR/ SHE – Accident Book Drilldown

The Dashboard reports per Project by Month; Count of SUSA League Table – Top 10 Unsafe Answers Project Contact Rate League Table – Top 10 Safe Answers Improvement Action Plan Notes (last month) 23 SUSA – Positive Safety Leadership Dashboard

Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “PSL Project Dashboards” Step 4: Click the Kier hard hat icon Step 5: Enter your login details (if prompted) Step 6: Select the project you want to review data for 24 SUSA – PSL Dashboard Step 7: Click the “Show” icon

SUSA – PSL Dashboard Contact rates by month Incident Date = Calendar Month and Year Head Count = People on site SAFE = Count of Safe SUSA UNSAFE = Count of Unsafe SUSA Total = Count of Safe & Unsafe Contact Rate Formula; Total SUSA/ Head Count x 12 months

26 SUSA – PSL Dashboard COUNT OF SUSA

27 SUSA – PSL Dashboard LEAGUE TABLE - UNSAFE ANSWERS

28 SUSA – PSL Dashboard PROJECT CONTACT RATE

29 SUSA – PSL Dashboard LEAGUE TABLE - TOP TEN SAFE SUSA

SUSA – PSL Dashboard ACTION PLAN 30 At the bottom of your Dashboard you will see; Positive Safety Action Plan: “Toolbox Talk to be given to remind all relevant operatives about the need to wear eye protection appropriate to the task in hand. With direct reference to their SSOW Toolbox Talk to be given to all appropriate operatives. Consider getting an external trainer to site to give a formal refresher training session Have regular discussions and use clean up notices as appropriate”

SUSA – SUSA by Employee No. Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “Reports” Step 4: Under “SUSA By Employee Number”, click folder icon Step 5: You may be asked to Login, enter your Login details COUNT BY EMPLOYEE

32 SUSA – SUSA by Employee No. Various optional criteria will be available... Step 6: Choose a company (who the SUSA is logged against) Step 7: Choose a project Step 8: Enter a Date Range Step 9: Choose an Owner (Kier company the SUSA is OWNED by) Step 10: Click “Show” icon EMPLOYEE NUMBER

SUSA – Top 10 Trades Step 1: Open your internet browser Step 2: Navigate to Step 3: Click “Reports” Step 4: Under “Top 10 Safe/ Unsafe Trades”, click “Safe” icon Step 5: Enter a date range; Step 6: Enter the Kier OWNER Step 7: Click “Show” icon 33

34 SUSA – Top 10 SAFE Trades

Security Time Out As a security guard, by default eContrack WILL log you out if left inactive for more than 20 minutes. This is to ensure no-one else accesses your account via your machine when unattended. Click ANY control to remain connected to the server. 35