Comparing Institutional Repository Software Pampering Metadata Uploaders Craighton Hippenhammer Digital Initiatives Librarian Olivet Nazarene University ACL Conference June 2015 Craighton Hippenhammer Digital Initiatives Librarian Olivet Nazarene University ACL Conference June 2015

Digital Commons and WHDL strengths Important software structures & features Important support systems Institutional repository quality factors Topics Being Covered

Commercially hosted IR product ◦ Originally created for the Univ of California ◦ Currently about 325 customers + ◦ Mostly U.S. universities, all in English ◦ Has a robust support staff Main competitors ◦ Open source options Dspace and Fedora ◦ Both take intense IT development time and ongoing support Digital Commons

Hierarchical internal structure ◦ Documents are filed within scholarship and archival series which are filed within departments and communities ◦ This structure shows up in document urls ◦ This creates an academic way of browsing ◦ Each doc type has its own metadata form  As it relates to the discipline that it’s in  Articles, ejournals, books, image galleries, events  Each form limits its fields to those necessary to its discipline-influenced document type Digital Commons Structure

Digital Commons Form Selector Doc Types Tied with Academic Disciplines and Centers

Metadata upload forms are configurable, kept simple with no distracting unused fields Metadata forms tie document type to academic centers and disciplines Strong search capability – Google, local Very strong support ◦ New DC sites can be built within days ◦ Encourages sharing between members ◦ Webinars and other training sessions ◦ Members can call and support with one-day response times Digital Commons Strengths

A theological institutional repository that is currently being created by the Nazarene Church Other Wesleyans are being invited to join Software developer Longsight; programmed in PHP using the Drupal Content Management System Repository design led by a team of Nazarene denominational leaders and librarians Is giving birth to university IRs: eventually 50+? WHDL programming started Oct., 2012; released June, 2013; first daughter IR: MNU, April, 2015 Wesleyan Holiness Digital Library

WHDL Home Page After Administrator Login

WHDL Strength: Multilingual Language Options WHDL Strength: Multilingual Language Options

Documents (WHDL: 58 languages) Metadata pages (WHDL: >5) The interface (navigational words) (5) ◦ [Site Languages: English, French, Korean, Portuguese, Spanish] To Be Truly Multilingual There Must Be Three Levels of Language To Be Truly Multilingual There Must Be Three Levels of Language

Select the Right Metadata Form Create Content Type

Digital Commons Form Structure WHDL Form Structure

Digital Commons Article Metadata Upload Form (Top)

Digital Commons Article Metadata Upload Form (Top Middle)

Digital Commons Article Metadata Upload Form (Middle)

Digital Commons Article Metadata Upload Form (Bottom)

WHDL Article Metadata Upload Form (Top)

WHDL Article Metadata Upload Form (Middle)

WHDL Article Metadata Upload Form (Bottom)

Design ◦ Most important quality: ease of use for those who upload  Ability to hide metadata fields that are not needed  Ability to add fields that other universities may not need  Ability to tailor field options  Ability to pick options from dropdown lists  Ability to make the most-often-chosen option into the readily visible default option ◦ Different doc types, different metadata templates  E.g., ETD’s need mentor name fields; others don’t ◦ No IT jargon like “node” IR Software Quality Factors

Searchable by Google and Google Scholar ◦ Metadata field tags must be Google friendly ◦ Most documents in the IR must be scholarly or Google Scholar will not index it ◦ IRs must stay current with Google changes IR internal search mechanisms ◦ IR metadata and IR documents must both be searchable ◦ Search limits by metadata field and language IR Search Quality Factors

IR expert support people who can ◦ Change and tailor the IR software to suit your college/university needs ◦ Guide you to use the software effectively ◦ Offer webinars and instruction ◦ Readily be reached via & phone Supplies online discussion groups among members Regularly maintains and upgrades the software, including Google SEO IR Support Quality Factors