Experienced District Assessment Coordinator Training Julie Nielsen-Fuhrmann and Tracy Cerda 1

2 Responsibilities – Before Testing

3 MARSS data and assessments Before testing: loading enrollments to Test WES for pretest editing During testing: adding new students for online assessments After testing: matching assessment records to enrollment records in Test WES for posttest editing MARSS contact:

4 Basics Window in PearsonAccess December 13 – January 28 Enter administration details –Title I & III assessments and Written Composition GRAD

5 Basics Window in PearsonAccess Indicate labels or pre-printed answer documents –Now available for test/answer documents for MCA and TEAE Select overage amounts –No longer providing overage on scripts or CDs Select delivery to district or school Select delivery date Indicate test administration dates –Reading MCA and MCA-Modified –Math MCA paper administrations

6 Basics Window in PearsonAccess Indicate if you do want student results labels for MCA, MCA-Modified and MTAS –Default is set to No –$75 fee per school after Basics Window closes –Automatically sent for TEAE and all diploma tests Indicate date ISRs were delivered Indicate participation in optional grade 12 Reading MCA paper administration

7 Pretest Editing in Test WES Confirm or change administration mode for grades 3-8 Mathematics MCA –Until January 28 for paper administration –Until March 1 for online administration Grades 5-8 Mathematics MCA-Modified does not have a paper administration option

8 Pretest Editing in Test WES Site Readiness Workbook –All districts are required to submit a new workbook and run Full-Length Sample Test –Additions to the workbook Contact information (no longer signature page) Web-based system check tool (optional) –Instead of filling out the network assessment tabs –Certification before upload

9 Pretest Editing in Test WES Confirm or select test assignment by student Identify accommodations by student Paper test materials sent or students loaded into online systems only for tests selected

MCA-Modified Test Selection Eligibility determined –By subject –By IEP team –Not by MDE Certify during test selection that students will meet all requirements in Alternate Assessment Eligibility Requirements by time of testing 10

MCA-Modified Test Selection Use Student Status for Potential MCA- Modified Participation list to determine persistently low performance for past two years –Available in Educator Portal –Not a student eligibility list –Lists student status as Y, N, or ? PLP status is also available on Search and Edit screen in Test WES 11

MCA-Modified Test Selection Verify student has goals in IEP aligned to reading and mathematics grade-level content standards –Review overview for developing standards-based IEPs on Special Education Policy section of MDE website Contacts: –Special Education: Debra Price Ellingstad at –Compliance and Assistance: 12

MCA-Modified Test Selection 13

14 Accommodations Selection Grades 3-8 Mathematics MCA online –Students needing accommodated materials must take the paper test –Administration mode for student will automatically change to paper in Test WES Grades 5-8 Mathematics MCA-Modified and Science MCA –Students needing accommodations stay online Accommodations indicated in Test WES will be pre-bubbled or pre-indicated online

Script, CD, and Accommodated Audio 15 REGULAR AUDIO: What is the perimeter of the shape? Type your answer in the box. ACCOMMODATED AUDIO/SCRIPT/CD: What is the perimeter of the shape? Beginning at the right side and continuing around clockwise, the shape is labeled: eighteen (18) centimeters (cm), twenty-six (26) centimeters (cm), eight (8) centimeters (cm), fifteen (15) centimeters (cm). Type your answer in the box.

16 Pretest Editing in Test WES Optional sort order –Receive pre-printed books or labels in specified order –Group students loaded to online systems Optional precode indicator –Identify students who should not be included for high school science test

Order Diploma Retest Materials 17 Written Composition GRAD retests (seniors only) Regular test materials sent based on MARSS January 10 – 28: Order accommodated test materials in PearsonAccess February 11: Precode file of students in Test WES

Order Diploma Retest Materials 18 Reading and Mathematics BST retests –Use additional orders process in PearsonAccess for ordering –Order both regular and accommodated test materials –Registration window: February 23 – April 11

19 Request Alternate Assessment Waiver In Test WES –Feb 28–March 25 No waiver for MCA-Modified AYP questions

20 MDE Assessment Training Modules PearsonAccess Webinars SchoolSuccess Webinars MTAS Test Administrator Trainings Technology Coordinator Trainings Generic Test Monitor Trainings Trainings Resources

21 Set District Testing Schedule State-assigned test dates for diploma tests –Administering in Week 1, Week 2 or Week 3 for Reading and Mathematics MCA and MCA- Modified –Grade 12 Reading MCA retests –Grade 12 Written Composition GRAD Optional date: April 12

22 Set District Testing Schedule Mathematics MCA and MCA-Modified –Administer together –Pausing capability Science MCA –High school administration options Reading MCA and MCA-Modified –Administer together –Set testing schedule by grade and segment across district

23 Resources for Students Tutorials –Stand-alone available in PearsonAccess (Math MCA and Math MCA-Modified, Reading and Math GRAD) –Embedded in test (Math MCA-Modified and Science MCA) Item samplers –Available on MDE and PearsonAccess Websites Classroom assessments (Science MCA) –Hidden link Pearson Perspective –Online calculator practice –Released items

Responsibilities – During Testing 24

Prepare for Test Administration All instructional posters or graphics need to be covered –Classroom walls, computer labs, student desks Separate answer documents –For MCA and MCA-Modified –For Reading and Mathematics –Less pages this year 25

Prepare for Test Administration Writing prompts used for grade 9 and grade 12 Written Composition GRAD –Specific to test dates Grade 12 Reading MCA retest opportunity –Additional opportunity for seniors –Same state-assigned testing days as grade 10 –Available for MCA only 26

27 Provide Test Monitor Directions Paper administration –Paper folder format –Combined for MCA and MCA-Modified Online administration –Web-based presentation with optional audio –Combined for Mathematics MCA and MCA- Modified and Science MCA with subject-specific sections –Options for GRAD Retests

28 Distribute Paper Materials Must provide MTAS materials upon arrival to test administrators so they can prepare materials for administration If student is given the wrong test (e.g., MCA instead of MCA-Modified) –INV the wrong test –Administer the correct test –Test Security Notification for high school

29 Prepare for Online Test Administration Newly enrolled students or students that have changed test selections since initial precode was sent to Pearson –Add to MARSS for loading to online tests At any time before the student needs to test Only option for Reading and Mathematics GRAD retests –Add in PearsonAccess or SchoolSuccess Once the window has opened

30 Prepare for Online Test Administration “Classroom” management in SchoolSuccess –Not all students that have a special education indicator in MARSS will be loaded –Add students in grades for Alternate Assessment: Writing if not there for MTAS –Logins sent to DACs in February

31 Prepare for Online Test Administration Test Session Management in PearsonAccess –March 7 begin test session set up Administering MCA and MCA-Modified together Regular and accommodated session in same test session –March 21 begin proctor caching test sessions

Online Test Administration Test navigation –Sections with seal code (Science MCA) –Pausing capability (Mathematics MCA and MCA- Modified) –One section only (Reading and Mathematics GRAD) Test audio –Student initiated (Mathematics MCA and Mathematics GRAD retest) –Auto play (Science MCA and Mathematics MCA- Modified 32

Prepare Accommodations New accommodations for students with an IEP or 504 plan or English Learners in chapter 5 of the Procedures Manual Verify test book form matches accommodation Changes to accommodations after Pretest Edit window 33

34 Prepare Accommodations Students needing accommodations for online Mathematics MCA must take paper administration –Receive accommodated test materials and paper test book –Student answers are entered into answer document –Answer document sent in for scoring School remains online administration mode –Online test window is the same for all students in the school

35 Prepare Accommodations Set up online accommodated sessions for Mathematics MCA-Modified, Science MCA and Mathematics GRAD –Student with accommodations (large print, Braille, script, accommodated audio) need an accommodated form –Responses to large print and Braille must be scribed into online form

36 Hand-held Calculators for Online Assessments For Mathematics MCA, students move to paper test, only allowed as an accommodation For Mathematics MCA-Modified, only allowed as an accommodation and must be administered in an individual setting Allowed on Mathematics GRAD and Science MCA

Valid Scores and Attempts Valid Score for grades 3-8 Mathematics MCA and grades 5-8 Mathematics MCA- Modified –First four items in each of the 8 sections GRAD Mathematics Alternate Pathway –VS and NC count toward the number of attempts 37

Monitoring and Audits MDE staff monitoring of districts MCA-Modified student selection –Record review process of IEPs –Students meet eligibility requirements MTAS field audits 38

Responsibilities – After Testing 39

40 Collect and Return Materials Test Administration Report –Do not submit for: Diploma assessments If there are no issues –Options for submitting: Return with test materials (may combine) Fax to Pearson Add online in PearsonAccess by student

41 Collect and Return Materials Returning high school answer documents –Completed ones only Use generic School/Grade Identification sheets for answer documents Secure materials for different tests can be returned in the same box

42 Posttest Editing in Test WES May 31–June 17 Diploma testing history is affected by incorrect demographic information –May not appear on the GRAD Data List in Educator Portal

43 Reporting – Early Reports Available for: –High school Reading and Math MCA and MTAS –Grade 9 Written Composition GRAD –Alternate Assessment: Writing –TEAE/MN SOLOM –Grades 3-8 Reading MCA and MTAS Not available for MCA-Modified

Reporting – Final Reports Standard setting will affect reporting dates –Embargoed Final Assessment Results in Educator Portal –Final reports shipped to districts 44

45 Adequate Yearly Progress (AYP) Preliminary results posted in late August –Includes preliminary public release Submit AYP appeals in Test WES –August 18 – September 16 Final public release in September AYP questions

46 Resources

Pearson Information Phone: PearsonAccess: SchoolSuccess:

MDE Assessment Contacts Area CodesContactNumber 507, 952 MDE Staff Jennifer Burton , 763 Tracy Cerda , 320 Julie Nielsen-Fuhrmann Additional Resource: Lisa Grasdalen Manager: Linda Sams Fax: