California Department of Public Health California Department of Public Health Domain Site Visit Team Orientation Office of Quality Performance and Accreditation (OQPA)

California Department of Public Health CDPH Accreditation Journey CDPH

California Department of Public Health Site Visit Elements Entrance Conference Sacramento East End Complex Walk Through State Health Assessment, State Health Improvement Plan, and Strategic Plan Interviews 12 Concurrent Domain Interviews Community Partner Meeting Governing Entity Meeting Richmond Walk Through Exit Conference

California Department of Public Health Strategic Planning April – August 2014 Goals and Principles Development Meetings Planning Map Work Plan Assess Resources Domain Site Visit Team Selection April – June 2014 Source of Documentation Initial Domain Team Composition Domain Intent Program Representation Linkages to Prerequisites Domain Site Visit Team Preparation June – August 2014 Roles and Responsibilities Documentation Review Timelines Shared Electronic Platform Team Meetings Discussion Summary Logistics Planning July – August 2014 Work Plan Allocate Resources Activity Schedule Domain Interview Summary Debrief Site Visit Preparation Process

California Department of Public Health Site Visit Goal “Tell the Story of CDPH” By Communicating How CDPH Programs and Services Optimize the Health and Well-Being of the People in California

California Department of Public Health Site Visit Guiding Principles Balance Message Connection to State Health Improvement Plan and Strategic Map Inclusive CDPH Philosophy

California Department of Public Health Site Visit Interview Purpose Demonstrates How and Why: CDPH Programs, Policies, and Procedures Meet the PHAB Standards and Measures Describes Departmental Operations and Culture Communicates the CDPH Experience as it Relates to Domain Intent The Interview is a Peer to Peer Conversation that:

California Department of Public Health Domain Site Visit Team (DSVT) Selection DSVT Members are Specially Selected to Demonstrate Subject Matter Expertise on Documentation Global Perspective to Connect Department-Wide Activities to Domain Intent Strategic Map and State Health Improvement Plan Linkages to PHAB’s Standards and Measures

California Department of Public Health Key Strategic Connections

California Department of Public Health DSVT Roles and Responsibilities Review Domain Intent Analyze Documentation Identify Gaps and Risk Points Assess Reopened Measures Develop Questions and Generate Responses

California Department of Public Health DSVT Timeline WeekDateActivity 1June 23 – 27 1 st DSVT Meeting:  Provide team orientation and domain overview  Assign measures and documentation 2June 30 – July 3DSVT members review measures and documentation 3July nd DSVT Meeting:  Discuss documentation and assign new measures 4July 14 – 18DSVT members review measures and documentation 5July rd DSVT Meeting:  Discuss documentation, interview process and question responses and assign new measures (if needed) 6July 28 – August 1DSVT members review measures, documentation and question responses 7August 4 – 8 4 th DSVT Meeting:  Discuss measures and documentation (if needed) and Domain Discussion Summary 8August 11 All DSVT Meeting with Health Department Director:  Sacramento auditorium with video conference to Richmond 9August Public Health Accreditation Board (PHAB) Site Visit:  Sacramento (August 19-20) and Richmond (August 21)

California Department of Public Health DSVT Measure Review Schedule Domain 6: Public Health Laws MeasuresRDsReview Due Date July July Aug Liaison: Latesa Slone

California Department of Public Health DSVT Preparation Tools Shared Electronic Platform (SharePoint) Documentation Review Discussion Guidelines Domain Discussion Summary

Office of Quality Performance and Accreditation 2. Measures to Review 3. Discussion (Questions, Concerns and Responses) 4. Agenda and Minutes 5. Resource Documents 1. Left Navigation

Office of Quality Performance and Accreditation Measures to Review To access a document: Click the measure folder, required document (RD) folder and e-PHAB PDF Control File folder Measure # RD # e-PHAB PDF Control File 1. Click Measure 2. Click RD 3. Click e-PHAB PDF Control File

Office of Quality Performance and Accreditation E-PHAB PDF Control File PDF documents will be displayed: Click on each document to open “Read Me” PDF is the Narrative: The narrative provides a description of the documentation and explains conformity to the measure

Office of Quality Performance and Accreditation Discussion (Questions, Concerns and Responses) This is an area to enter questions and concerns and post responses to communicate with the team To post a question or concern, click “add new discussion” To respond (reply), click the subject (i.e. “test”) and a response field will open

Office of Quality Performance and Accreditation To post a question or concern, enter in the fields then click “ok”

Office of Quality Performance and Accreditation Agenda and Minutes This area is to view team Agenda and Minutes Click on the name of the document (i.e. Agenda) to open

Office of Quality Performance and Accreditation Resource Documents This is a list of resource document links which may be useful during review: Click the document to open

Office of Quality Performance and Accreditation Accreditation Documentation Review Discussion Guidelines Who can speak to the documentation (evidence of conformity)? What questions might the Public Health Accreditation Board (PHAB) ask about the documentation?  Are there recommendations to address concerns and/or gaps? What questions might PHAB ask as it relates to the intent of the measure? (Scored at the Measure level)

Office of Quality Performance and Accreditation Accreditation Documentation Review Discussion Guidelines Are there additional activities and/or processes that your programs engage in that support this measure? Identify additional documentation that we can provide if asked:  The Department Director must submit PHAB requested documentation by noon the following day

Office of Quality Performance and Accreditation Domain Discussion Summaries

California Department of Public Health Discussion Questions and Answers