in Hull Richard Green JISCrte Event, Nottingham, 10 February 2012

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 2 Status quo ante Before entering into the Hydra in Hull project the University had a functioning, Fedora-based, institutional repository: eDocs – Test instance late 2007; live (though unadvertised) 9/2008 – Grown to a core service by 9/2010

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 3 Wide range of content to deal with - Exam papers - e-Theses & dissertations (ETDs) - Journal articles - Meeting papers or minutes - Policies or procedures - Dissertations (undergraduate) - Photographs - Presentations - Books - Book chapters - Regulations - Reports - Conference papers or abstracts - Leaning materials - Handbooks - Internet publications - Newsletter articles - Datasets - Sound - Moving images - Guidance documents - Licences - Posters - Events - Letters - Artwork - Diagrams - Maps - Software - etc (!!!)

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 4 eDocs home page Search (including full-text) and advanced search options Browse by collection (anecdotally, heavily used)… …or title/subject/author (rarely used) Icons are quick links to popular searches

eDocs splash page Splash page shows ‘useful’ metadata …provides download link(s) …detailed metadata within ‘Show Other Content’ link Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 5

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 6 A dilemma and a solution Muradora became a cul de sac for development when funding was withdrawn before a community could build up around it Fortuitously we were put in contact with the University of Virginia and Stanford University by Thornton Staples, of the Fedora team

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 7 A meeting of minds The US universities were both seeking a long-term, open source, repository solution integrated with their wider information architecture – which sounded familiar to us! From this grew the Hydra Project…

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 8 New and better integrated Hull has used its collaboration in the Hydra partnership and the JISC RTE grant to implement a successor to eDocs – a new Hydra- compliant repository. The use of Hydra content modelling has also enabled integration with other systems. It launched in late September This time using open source software with community backing (community source).

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 9 A new Hydra IR head Initially, the new institutional repository ‘Hydra head’ was implemented based on the code for an early demonstrator package, “Hydrangea”, but little of that code now survives and much new functionality has been added. The new system is capable of full ‘CRUD’ (create, read, update delete) but is not alone in the world…

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 10 Other sources of content The repository can also receive Hydra-compliant content from other sources which the IR head can subsequently edit and display: content created in our Research Information System – Converis from Avedas content from Sakai (our learning management system) content from MS SharePoint content from a campus-based OJS ePublishing system (Note: during the JISC-funded CLIF project we developed code that allows two-way interaction between the underlying Fedora repository and each of Sakai and SharePoint)

CRUD in repositories Typical schematic for repository CRUD Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 11 Create/update/delete [CUD] Create/update/delete [CUD] Read: Search/view [R] Read: Search/view [R] Indexing

CRUD in Hull’s Hydra The Hydra software stack Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 12 Hydra head code [CUD] Hydra head code [CUD] Blacklight code [R] Blacklight code [R] Fedora repository Solr index Solrizer indexing tool Solrizer indexing tool

CRUD in Hull’s Hydra Hull brings together the Hydra software stack and external systems Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 13 Hydra head code [CUD] Hydra head code [CUD] Blacklight code [R] Blacklight code [R] Fedora repository Solr index Solrizer indexing tool Solrizer indexing tool CRIS Sakai ePublishing SharePoint

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 14 Hydra in Hull home page The Hydra home page is a fusion of the old repository home page and a fairly standard Blacklight layout The repository security is multi-level and you only see what you are allowed to see. This is the view for a member of staff. Undergraduates see rather less and the public less still. The security can also cope with individuals and groups.

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 15 Hydra in Hull search return Choosing a facet (here theses) generates a search return I can refine my search by choosing more facets and/or using the search bar. Normally the search bar starts a new search – but on a search return page it searches within the result set

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 16 Hydra in Hull splash page Choosing an item gives me its ‘splash page’. Link(s) at the right download the resource(s) ‘Show additional resources’ lets you view metadata in different formats Different splash page layouts for different content types (here a PhD thesis)…

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 17 Hydra in Hull splash page … here a splash page for a journal article (note the publication information at the bottom) For images (say) the splash page will be different again The QR code resolves to the splash page URL

Hydra ‘create/edit’ process The ‘create’ process offers a template customised to content type – (or a generic form if a customised page has not yet been created) Once created it is passed to the QA queue for someone else to check before being moved to the repository proper Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 18

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 19 Hydra in Hull ‘create/edit’ [2] By contrast, the edit page for a journal article

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 20 A little help from our friends We should acknowledge significant contributions from our Hydra partner MediaShelf LLC to ‘pump prime’ some of the development work and, in so doing, to train our own software developers … an investment for the future

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 21 Take up ? Hydra is now the University’s institutional repository Users (both end-users and administrators) are enthusiastic Usage is steadily rising

Flexible embedding: what next ? The new Research Information System will shortly go live and this will start the flow of open access material into the repository Roll out ‘create and edit’ to more content managers A JISC MRD funded project with the History department is paving the way for better accession and management of research data within the repository We are working with our archives colleagues to provide a workflow and management facility for their born-digital materials Investigation of cloud storage for some low-usage materials Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 22

Embedding [2] ? Work later this year to integrate the repository UI with a Blacklight-based OPAC interface (single search across both) Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 23 Proof-of-concept work already carried out

Wider impact ? Many improvements and additions fed back to the core Hydra code for community use – message driven, full-text indexing – support for structural, display and OAI-PMH harvesting sets – support for simple, compound and complex objects in the same IR – etc Reference site and support for other possible adopters (especially UK and wider Europe) – screencasts to come… Enables advocacy of open source (especially community source) work – Currently Ruby on Rails is not widely adopted in UK HEIs as a development platform: it deserves more attention Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 24

Hydra in Hull | JISCrte Event, Nottingham | 10 February 2012 | 25 Contacts and links Project Director: Chris Awre Project Manager: Richard Green Developer lead: Simon Lamb Repository site: hydra.hull.ac.uk Blog: hydrangeainhull.wordpress.com Final report: hydra.hull.ac.uk/resources/hull:5231 Hydra website: projecthydra.org