UAW-GM Health and Safety Audit Modules Rodney Lollie UAW International Representative Kim Dilworth GM Program Manager

UAW-GM H&S Audit History 1990UAW and GM agree to a formal system for Health and Safety performance review Health and Safety Audit Modules were developed Health and Safety Audit Modules 2008All plants are expected to use the E- Safe Review modules to incorporate state regulations

UAW-GM Health & Safety Joint Audit Process  Purpose  To review the effectiveness of UAW-GM Health & Safety Programs –both in terms of compliance and consistency  Audits are not meant to be punitive but to aid to enhance Health and Safety Process

UAW-GM Health & Safety Joint Audit Process  Objective –Provide Method for Self-Assessment –Evaluate Health & Safety Performance –Identify Areas for Improvement –Provide Feedback on Assessment of H & S

UAW-GM Health & Safety Joint Audit Process  Audit Measurement System (each audit topic is marked) –Acceptable –Needs Improvement –Repeat Needs Improvement* –Comments –Written comments treated with same degree of urgency –Oral comments should be remediated, as well

Joint Audit Process Overview  Pre Audit Process –Notification  Opening Conference –Key Four & Local Joint Health and Safety Committee (LJHSC); additional Union and Management representatives may attend as determined by the local joint leadership –Purpose –Audit Review Format –Concerns Discussed

Joint Audit Process Overview  Facility Floor Assessments –Physical Inspection (site wide) –Evaluation of Recordkeeping Requirements –Review of Administration of the Health & Safety Programs –Training Program and Records Maintained –Employee Interviews –Audit Module Reviews –Plant team takes pictures to be documented in auditors notes tracking sheet

Health and Safety Audit Responsibilities  Health & Safety Reps –Ensure that audit modules are being reviewed in the LJHSC and PSRB meeting –Review Health and Safety local policies and procedures –Assists Champions –Audit Champions oversee the Audit Module –Forward necessary information to appropriated champions –Continue Audit process throughout year

Joint Audit Process Overview  Closing Conference –Key Four & Local Joint Health and Safety Committee (LJHSC) –Review the Audit Finding

UAW-GM Health & Safety Joint Audit Process  Auditors Final Report – 2 Week turn around time (internal) – 30 Day turn around time (report to plant) –Report is divided into two parts –Score Card – summary of overall finding –Detailed information – this section should be used to develop action plans

UAW-GM Health & Safety Joint Audit Process  Action Plans –Plant Response – 30 days –Assigned Responsibility –Due Dates  Follow-Up Visit –International Rep & Divisional Safety Manager

UAW-GM H&S Audit Process  Key Things –Audit is a continuous process –Audits are done to Help/Aid –Audit modules are developed from UAW-GM Guidelines, Local and Federal Guidelines and other applicable standards –All Audit modules are important

Audit Modules Accident Reporting Procedures Aerial Lifts and Elevating Devices Asbestos Control Bloodborne Pathogens Confined Space Entry Procedures Conveyors Crane and Hoist Inspection Electrical Safety Elevator, Escalator, Moving Walk Inspection Employee Safety Concern Process Ergonomics Fall Hazard Control Grinding Hand and Portable Power Tools Hazard Communication & Management of Hazardous Materials Hazwoper Health and Safety Training Health Information System Industrial Hygiene Program Lockout Procedure Machine Guarding Material Storage and Stacking Medical Surveillance Noise Control & Hearing Conservation Operator Instructions, Procedures & Information Piping System Plant Emergency Plan Posting Planned Maintenance Program Power Press Operations Rail Car & Truck Dock Procedures Review of Technology Safety Observation Tours (SOT) / Walk-Around Inspections Sanitation Sling, Below the Hook Lifting Devices and Rigging Attachments Inspection Stairs and Ladders Vehicle Planned Maintenance Program Walking-Working Surfaces Welding, Cutting and Other Hot Work

2014 Top Findings (Total of 17 Deficiencies*) June 24, 2014 * Includes audits conducted through April 30, 2014 Note: Based on 7 Audits conducted through April additional deficiencies were found in eight different modules with one each.

Electronic Self Audit with Focused Effort – (e-SAFE)  E-SAFE is the software program that contains the audit modules and other materials to be utilized by each site to perform a self-audit.  E-SAFE software is located on the JAS website: After you logon click on the health and safety icon; select online documents and select audit e-SAFE.  m_docman&task=cat_view&gid=30&Itemid=14 m_docman&task=cat_view&gid=30&Itemid=14 m_docman&task=cat_view&gid=30&Itemid=14  Once the e-SAFE has been downloaded and saved to your location please access from that location going forward.

Employee Surveys  As part of the self-audit, worker surveys must be completed for all applicable module subject areas. The Worker Survey forms are available in the e-SAFE tool in the respective module. The forms must be completed for a random number of workers or pieces of equipment depending on the module subject area. This survey process will provide an initial measurement of the site performance in the module subject area. Completed Worker Survey forms shall be made available to the JAT during the periodic joint audit of the facility.

Module Champion Process  Champions –Must have a working knowledge of the audit module they are responsible for –Be familiar with UAW-GM CHR programs and the joint process –Should have leadership qualities/experience for the module committee –Have the authority to exercise decision and actions to ensure audit module compliance and subsequent action plans

Module Champion Process  Champions –Develop a Module Committee of appropriate personnel –Ensure completion of ALL Audit Corrective Action Plans –Should create and maintain the Standard 3-Ring Binder for the assigned module –Review and present module requirements to auditors during the health and safety audit –Maintain the Audit Module Checklist and present to the PSRB as required

Module Committees  Composed of a core group consisting of the Champion and the UAW-GM Safety Representatives. The Champion may enlist any other resources as deemed necessary  Modules with Needs Improvement or Repeat Needs Improvement will meet monthly. All other modules will meet as needed but no less than once quarterly to discuss module progress and compliance  Meeting minutes will be kept by each committee

Module Committees  Responsible for developing Corrective Action Plans based on audit results  Develop Countermeasures for any missed target completion dates  Review and update all policies and procedures associated with the module as well as written maintenance plans (Maximo or within job plans). If modifications are recommended by the committee, the committee will bring the request to the LJHSC for approval (Safety will maintain the policies and procedures)

Site Joint Committees (Governed by PSRB) Confined Space Committee* Emergency Response Coordination Team (ERCT) Electrical Safe Work Practices (ESWP) Fall Hazard Control Committee Hazardous Material Control Committee (HMCC) Joint Ergonomics Technician Team (JETT) Joint Skilled Trades Safety Team (JSTST) Laceration Committee* Laser Committee* Local Joint Health & Safety Committee (LJHSC) Noise Control Committee Pedestrian In-Plant Vehicle Committee (PIV) * If applicable

Audit Preparation & Review  Each module will be reviewed prior to the audit  Binder and supporting documentation will be provided if requested  Champion and supporting members are to attend  Answer all questions honestly and be specific  Walk the auditor through the process and explain the steps taken to complete necessary work for the module  Anything positive regarding the module should be shard  No Powerpoint presentations

Audit Module Corrective Action Plans  Corrective Action Plans are required for all Needs Improvement, Repeat Needs Improvement, Modules with General Comments and modules with local commitments including those comments made during the walk around inspections.  Upon conclusion of the audit, the official audit report will be complied and sent to the site via the CHR.

Audit Module Corrective Action Plans  Once the report is received, the Module Committee will meet to develop Corrective Action Plans to be reviewed by the LJHSC. Once approved by the site Leadership and compiled by the Safety Supervisor, the plans will be submitted to the CHR within 30 days of receipt of the official report.  Module Champions are required to provide a monthly status update of the Corrective Action Plans to the UAW Safety Representative and Safety Supervisor for submittal to the UAW International Representative and Divisional Health and Safety Manager.

2015 UAW-GM Health & Safety Conference  Location:TBD  Date:TBD  Attendees:TBD