Integrated Business Software and Project Management: One Company’s Perspective H.W. Lochner, Inc. Doug Burton, PE, PMP Michael Galbraith, AICP, PMP PMI Bluegrass Chapter February 23 rd, 2012

Integrated Business Software and Project Management: One Company’s Perspective This look at our Company’s software shows the elements included in the package as they relate to the PMBOK model and shows specific examples of data input that demonstrate the program’s project management functions. Integrated business software, as a tool for enterprise resource planning, is a $3.1 billion market as reported in PM Network magazine (“Filling the Gaps” Carol Hildebrand, PM Network magazine, November 2011). 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass2

2/23/2012H.W. Lochner, Inc. for PMI Bluegrass3 INTEGRATION SOFTWARE Seamless and continuous flow functioning should basically carry Project management through the life of the Project. Combines front office administration and back office line work into integrated PM efforts including marketing, planning, accounting, resource management, and decision-making using real -time data. Integrated Business Software and Project Management: One Company’s Perspective INITIATIONPLANNINGEXECUTING MONITORING AND CONTROLLING CLOSING

What software functions correspond to PMI model? Marketing and opportunity identification to Project Initiation Opportunity identification and project sponsor needs analysis to charter-based Planning WBS and scheduling functions automatically triggered in Executing Scheduling and resource management in Monitoring and Controlling Deliverables and client sign-offs and final billing registered w/ accounting for Closing. 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass4 INITIATIONPLANNINGEXECUTING MONITORING AND CONTROLLING CLOSING Integrated Business Software and Project Management: One Company’s Perspective

2/23/2012H.W. Lochner, Inc. for PMI Bluegrass5 INITIATION PLANNING EXECUTING MONITORING AND CONTROLLING CLOSING Lochner-defined flow chart and functional elements and their correlation to PMI structure Integrated Business Software and Project Management: One Company’s Perspective

INITIATION An example element corresponding to Initiation is the client relations management function: Client identification and contact info Opportunity tracking Marketing campaign records. 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass6 Integrated Business Software and Project Management: One Company’s Perspective

PLANNING An example element corresponding to Planning is project planning : Logs client expectations and targets Recalls Charter-oriented project requirements and specifics in developing phases and tasks, WBSs, and schedules. 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass7 Integrated Business Software and Project Management: One Company’s Perspective

EXECUTING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass8 Software elements corresponding to Executing: Financial and project accounting for accounts payable and receivable, revenue recognition, and financial reporting Billing for complex requirements including invoicing for time and materials, fee-based, or percent complete billing Time automates the timesheet process, allows online supervisor approvals, and identifies project-related billing codes. Integrated Business Software and Project Management: One Company’s Perspective

MONITORING AND CONTROLLING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass9 Modules in the software for Monitoring and Controlling include: Resource planning and management to automate resource allocation and budgeting and forecasting Performance management provides metrics to evaluate key performance indicators – ETC and EAC for example. PMs can customize and save the report formats for consistent analysis project to project. Integrated Business Software and Project Management: One Company’s Perspective

CLOSING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass10 Document management assists the Closing process: Includes deliverable listings and client sign-offs Accounting department requires contract documents to be officially closed by PM Links project records to the archive file. Integrated Business Software and Project Management: One Company’s Perspective

2/23/2012H.W. Lochner, Inc. for PMI Bluegrass11 INITIATION PLANNING EXECUTING MONITORING AND CONTROLLING CLOSING Lochner-defined flow chart and functional elements and their correlation to PMI structure Integrated Business Software and Project Management: One Company’s Perspective

INITIATION 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass12 Contacts Opportunity – SOQ/RFP, Contract Award, NTP = Project Charter. Integrated Business Software and Project Management: One Company’s Perspective

Initiation - Contact

Initiation - Opportunity

PLANNING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass15 Project Planning – WBS – Budget Integrated Business Software and Project Management: One Company’s Perspective

Planning - WBS

Planning - Budgeting

EXECUTING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass18 Time Input Revenue Recognition Financial Reports Integrated Business Software and Project Management: One Company’s Perspective

Executing – Time Sheet

Executing – Revenue Recognition

Executing – Financial Reports

MONITORING AND CONTROLLING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass22 Budget Resource Management Integrated Business Software and Project Management: One Company’s Perspective

Monitoring & Controlling - Budgeting

Monitor/Control – Resource Mgmt

CLOSING 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass25 Financial Deliverable Integrated Business Software and Project Management: One Company’s Perspective

Closing – Financial

Closing – Deliverables

INITIATIONPLANNINGEXECUTING MONITORING AND CONTROLLING CLOSING Integrated Business Software and Project Management: One Company’s Perspective 2/23/2012H.W. Lochner, Inc. for PMI Bluegrass28 QUESTIONS? THANK YOU!