1 PROJECT 1 TECHNOLOGY ENHANCED PRESENTATIONS Management Information Systems, 9 th edition, By Raymond McLeod, Jr. and George P. Schell © 2004, Prentice Hall, Inc.

2 Learning Objectives Understand how presentations are organized. Learn the use of fonts, colors, headings and footers. Learn to use slide transition and animation. Recognize the value of links from the presentation to other materials. Understand how action settings can impact the presentation.

3 Introduction Using information technology to produce presentations has become a standard business practice because it is effective, the technology is cheap and it can be linked to other resources Mastering the skill of creating technology- enhanced presentations begins with an understanding of the presentation subject and the ideas to be conveyed The use of presentation technology serves to enhance the subject and ideas

4 EXAMPLE This example demonstrates how to create a PowerPoint slideshow and demonstrates the following features and slideshow techniques: –Creating a title slide –Using the footer area of the slide to add presentation specific information –Using fonts, font sizes and colors –Linking slides to addresses and Web sites –Slide actions such as animation

5 PRESENTATION BASICS In PowerPoint, select the “File” command followed by the “New” subcommand The option chosen was “From Design Template” and the “Blends” template is used Figure P1.1 shows that “Council of 100” was entered as the title and 3 names were entered into the subtitle section for the presenters If the design choices do not appear automatically, try choosing the “Format” command followed by “Slide Design” Always begin presentations with a title slide

6 PRESENTATION BASICS (cont.) Command “Insert” followed by “New Slide”: the body of the presentation is begun There is a section for the slide title and a section for the text of the slide (see Figure P1.2) To show who prepared the presentation, choose the sequence of commands “View,” “Master,” and “Slide Master” and then click on the “Footer Area” When the screen in Figure P1.3 appears you can type in your name Choosing the “View” command followed by the “Normal” subcommand returns you to a point where you can enter presentation text

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10 Fonts, Size, and Colors Figure P1.4 shows the slide “Council of 100” typed in six times. Press the “enter” key each time “Council of 100” is typed Highlight the material and then choose the “Format” command followed by the “Font” subcommand or you can highlight the material and click on an icon. Highlight the first occurrence of “Council of 100” and click the icon to make it bold (Figure P1.5). The 2 nd should be in italics – the 3 rd indented. Highlight the 4 th and choose the size of the letters to be 36 Next choose the font color to be red The final changes the font typeface to Courier New (Figure P 1.6)

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13 Linking Linking to and to a Web site are the two important types of linking Make a new slide (“Insert” followed by “New Slide” command) and give it the title of “Adding Links” Type in “Link to the Census Bureau” in the slide text, then insert an image by choosing the “Insert” command followed by “Picture” and “Clip Art” Highlight the phrase “Census Bureau” and then choose the “Insert” command followed by the “Hyperlink” subcommand (Figure P 1.7) When users click on the phrase “Census Bureau” PowerPoint will open up the Internet browser and link to the Census Bureau Web site. Linking to an address is a similar procedure

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16 Actions Create a new slide that looks like Figure P 1.8. (N.B the title is “Animation” and the only slide text is “a Word document”) The other two phrases on the slide are text boxes created by choosing the “Insert” command followed by choosing the “Insert Textbox” subcommand Click the mouse once and begin typing in the phrase you want. (Remember that there are two text boxes, not one, so you must repeat the “Insert” and “Insert Textbox” set of commands)

17 Actions (cont.) Choose the “Slide Show” and “Slide Transition” set of commands (Figure P 1.9). Choose any transition you wish—such as “Blinds Horizontal”—and also choose a speed for the transition Highlight the phrase “a Word document” and choose the “Slide Show” and “Action Settings” sequence of commands. N.B. Figure P 1.10 that the resulting screen has the tab “Mouse Click” chosen Choose “Hyperlink to:” and from the drop-down menu choose “Other File” The next PowerPoint screen will present you with a set of file choices and you can navigate to any Word file you wish to select

18 Custom Animations Highlight the “Click here to find out…” phrase by clicking the mouse somewhere on the phrase and a box will appear around the phrase Choose the “Slide Show” and “Custom Animation” commands and then choose the “Add Effect” drop- down menu Choose “Entrance” from the drop-down menu Figures P 1.11 and P 1.12 show you how to choose “Timing” Next, click on the “The answer is 18 months” phrase to highlight it Choose the “Slide Show” and “Custom Animation” commands again and add the effect of an entrance. From the “Entrance” command choose timing of “On Click” and a delay of 0secs.

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24 ASSIGNMENT 1. Create a PowerPoint presentation that demonstrates your skills with the concepts presented above. The first slide (the title slide) should have your name as the title. In the subtitle section list your course and section along with the date. Use a design template offered by PowerPoint; do not try to create your own. 2. The second slide (the first slide of the presentation) should have its master design changed to include a footnote. The footnote should read “Project 1.” If you wish, you can choose to add a date and/or slide numbers to the slide design. 3. The title of the third slide should read “Change the Master Slide Design” and the slide text should be “add a footnote.” If you add a date or slide numbers then add slide text to reflect those attributes. 4. The third slide should be titled “Fonts and More.” The first line of slide text should be “This line is bold,” the second line should read, “ Courier New,” the third should read “Wingdings,” and the fourth line should be “Enlarge.”

25 ASSIGNMENT 5. Indent the second and third lines. Highlight the first text line and make it bold. Highlight the second and change its font type to Courier New. Highlight the third and make its font type Wingdings. Highlight the fourth line and increase the font size to 48 points. 6. Create a fourth slide and enter “Links” into its title. The first line of text should be “ me” and the second line should be “Link to school.” Make the first text line hyperlink to your address. Make the second line link to your school’s Web page. 7. Create a fifth slide and give it the title of “Actions.” This slide should be a dissolve transition with a slow speed. 8. The first text line of the slide should be “Jump to the first slide.” When the user clicks on the phrase the presentation should jump to the first slide.

26 ASSIGNMENT(cont.) 9.Create a text box with the phrase “an apple a day” and another with the phrase “keeps the doctor away.” 10. The “an apple a day” phrase should appear two seconds after the slide appears, and after a mouse click, be accompanied by the sound of applause.

27 END OF PROJECT 1