TEXAS ENGLISH LANGUAGE PROFICIENCY ASSESSMENT SYSTEM (TELPAS) February 2013 by: Michael Marín

TELPAS Overview The Basics Process for TELPAS Students Paper Testing Registration Years in U.S. Schools Additional Data Collections Updating Info Manually Submitting Student Data Files TELPAS Holistic Ratings Overview TELPAS Holistic Ratings User Roles and Permissions Manage Rating Entry Groups Rating Entry Group Details Enter Holistic Rating Information Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.2

TELPAS Overview (continued) View a Student’s Assessment History Students Who Move Sending Campus Responsibilities Receiving Campus Responsibilities Instructions for Determining Whether Student Took Reading Test Elsewhere Move TELPAS Reading Test Student Moves Report View Status Reports Resources Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.3

The Basics Assessment Window: March 18 – April 10 Data Verification Window: April 11– 12 Grades K–1: Listening, Speaking, Reading, Writing - Assigned to TELPAS Holistic Rating Test Grades 2–12: Listening, Speaking and Writing - Assigned to TELPAS Holistic Rating Test - Assigned to TELPAS Reading Test Proctor Caching available March 6 Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.4

5 Process for TELPAS Students

Paper Testing Requests for paper testing must be submitted to TEA using the Paper Administration Request Process and Form for TELPAS Paper Reading and STAAR L Tests ( For paper administrations of TELPAS reading for grades 2–12, student responses to test questions, holistic ratings, and other student data will be submitted through the Assessment Management System. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.6

Registration Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.7 Pearson Upload District Upload Deadline

Years in U.S. Schools Do not include kindergarten or prekindergarten in the counts. Consider grade 1 as the first year for students enrolled in U.S. schools since kindergarten or before. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.8

Years in U.S. Schools Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.9 Years in U.S. Schools can be updated manually for multiple students when the same update is needed.

Additional Data Collections As part of the spring TELPAS assessment, districts will be required to submit additional information about ELLs with extenuating needs. Testing personnel will not be required to submit the additional data for ELLs with no extenuating needs. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.10 * For information on qualifying as an unschooled asylee/refugee, refer to page 6 of the 2012–2013 STAAR Decision-Making Guide for LPACs.

Updating Info Manually – Registration Details Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.11

Submitting Student Data Files TELPAS student information can be updated through a data file upload without the system attempting to register and assign TELPAS tests to students Users can use the “N” (None) to update TELPAS student information, such as Years in U.S. Schools, without the system attempting to assign more tests to the student Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.12

Assigned Tests Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.13

TELPAS Holistic Ratings Overview Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.14

TELPAS Holistic Ratings User Roles and Permissions Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.15 From the User Roles and Permission List dated November 2012

Manage Rating Entry Groups Before ratings can be entered in the system, students must be placed in rating entry groups. District Testing Coordinators, District Testing Assistants, Campus Testing Coordinators and individuals assigned by coordinators to the role of online session administrator have access within TAMS to create rating entry groups. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.16

Create Rating Entry Group Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.17

Rating Entry Group Details Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.18 NOTE: Students with holistic data already entered cannot be removed from a rating entry group. The data must be cleared and the record saved before the student can be removed. However, student records with rating information can be moved to another rating entry group without loss of data. On the TELPAS Rating Entry Group Details screen, you may add students to a group, and remove or move students from a group.

Manage Rating Entry Groups, View by Students Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.19 If students are not found, please ensure that the student is registered at the correct campus and assigned to the holistic ratings test.

Enter Holistic Rating Information The TELPAS Rating Entry Assistant role is the main role with permission to enter TELPAS holistic ratings and rater information. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.20

Viewing a Student’s Assessment History Go to TELPAS Holistic Ratings > Enter Holistic Rating Information. Click the plus (+) symbol under the Student Selector to expand the desired Rating Entry Group. Click a student’s name to select the student. Click the View History link next to the student’s name to go to the View Student Assessment History screen. This screen will show the history of tasks performed under the TELPAS Holistic Ratings tab for the current administration. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.21

Students who Move If an ELL enrolls in a Texas public school BEFORE March 18 (the start of the TELPAS assessment window), the receiving campus is responsible for all TELPAS assessments. If an ELL enrolls ON or AFTER March 18, the receiving campus is responsible only for the grades 2–12 reading test (if the test was not already administered). This is true whether the student enrolls from another Texas school or from another state or country. It is not possible for a student to have TELPAS test assignments in multiple locations. The Assessment Management System allows only one test assignment for reading and one for holistic ratings. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.22

Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.23 Sending Campus Responsibilities

Receiving Campus Responsibilities Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.24

Instructions for Determining Whether Student Took Reading Test Elsewhere Use search feature in Register Students screen to determine if student’s record exists in Assessment Management System (do BEFORE attempting to enroll or register student in TAMS). If record not found, receiving district coordinator adds student either manually or through student data upload process. If record found, receiving campus clicks on the student’s name to check reading test status in the Assigned Tests tab. If reading test taken, receiving campus takes no further action. Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.25

Instructions for Determining Whether Student Took Reading Test Elsewhere If reading test not taken District coordinator moves student’s reading test assignment from sending to receiving campus; and Once assignment is moved, campus coordinator assigns student to online reading test session and administers test More detailed instructions are found in the User’s Guide for the Texas Assessment Management System Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.26

Move TELPAS Reading Test Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.27 Can only be done by: District Testing Coordinators, District Testing Assistants and Student Data Assistants

Move TELPAS Reading Test Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.28

Move TELPAS Reading Test New this year: An will be sent to the sending campus to notify them the student registration has been moved out of their organization. The sending campus should confirm the student moved is correct. Copyright © 2011 Pearson Education, Inc. or its affiliates. All rights reserved.29

Student Moves Report Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.30

Student Moves Report Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.31

View Status Reports Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.32

Resources 2013 District and Campus Coordinator Manual User’s Guide for the Texas Assessment Management System Checklist for TELPAS Administrations – District Coordinator, Campus Coordinator, Principal, and Test Administrator Spring 2013 TELPAS Manual for Raters and Test Administrators Paper Administration Request Process and Form for TELPAS Paper Reading and STAAR L Tests Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.33

QUESTIONS? Copyright © 2013 Pearson Education, Inc. or its affiliates. All rights reserved.34