Strategic Advisory Council Accountable Business Transformation Program Friday, March 18, 2011
Page 2 Briefing Overview Accountable Business Transformation Program (ABT) is the County’s most significant technology improvement and the largest change in county’s business services in history In 2012 we will have an integrated business system on a technology platform that can grow, evolve, and serve the County and its citizens for many years Program is at a critical stage to ensure success in 2012 and is productively managing identified risks.
ABT Program Objectives Enterprise Resources Planning (ERP) program allowing countywide information flow between business functions transforming and standardizing financial, payroll, human resources and budget business services. Standardized business processes using: one core financial system (Oracle) one core human resources/payroll system (PeopleSoft) aligning human resources (HR) practices and procedures countywide; and standardizing accounting and financial policies and processes a new operating and capital budget system (Hyperion) Page 3
Page 4 ABT Program Benefits With standardized business processes, King County will experience improved access to information and be able to: Automate and integrate the majority of its financial, budget, human resource, benefit and payroll business processes; Share common data and practices across the county; Eliminate redundant data entry, transcription and reconciliation; Reduce system maintenance and management costs; and Produce and access information in real-time for policymakers, managers and constituents.
Page 5 ABT Implementation
Page 6 ABT Status and Assessment We have completed HCM, and are well into development and testing for Finance and PTL, progressing with Budget Quality assurance consultants acknowledge good progress in addressing program risks
Page 7 Risk Analysis Resources – ABT identified critical positions and developed backup replacement strategies Scope Control and Decision Making – ABT Management Team approved scope – Change requests managed by ABT change control process – Experienced project management team elevating issues quickly – Side System Management Cutover and Post – Implementation – ABT working with DES and OIRM to identify resources to address cutover issues and manage expectations – ABT will develop detailed cutover plans – ABT will develop detailed post implementation support strategies and plans
Page 8 Critical Factors to Achieve Success Committed county leadership Significant agency participation Disciplined project management approach by leadership, project team, and central business owners Comprehensive Testing Experienced project team Knowledgeable Oversight and Advisory resources Activities to support agency readiness Side Systems Transition Planning