Project Background, Implementation Models, and Funding Opportunities Presentation to UCR Program Managers and CSOs Pittsburgh, PA Howard Snyder Erica Smith Alexia Cooper Bureau of Justice Statistics

2 What We’ll Cover Today  Program background  Current status  What we have learned so far  Implementation models  Information about applying for funding  Request for assistance What is NCS-X?

3 NCS-X Program Goals  Nationally representative IBR data  Support for state “pipeline”  Technical assistance to states and sampled agencies NCS-X and broader NIBRS transition NIBRS and NCS-X in the LE community

4 NIBRS and NCS-X in LE Community  FBI Director’s Priority Initiative  APB Recommendation  Joint resolution of major law enforcement organizations – IACP, MCCA, MCSA, NSA  CNSTAT Panel on Modernizing Crime Statistics  Crime Indicators Working Group  NCS-X Steering Committee Current status of NCS-X

5 Current Status of NCS-X Activities to date:  Conducted interviews with state UCR programs;  Surveyed sample of 400 law enforcement agencies for initial assessment of reporting capabilities;  Identified barriers to reporting and incentives/resources to encourage candidate agencies to participate in NCS-X;  Developed cost and feasibility guidelines for implementation; and  Conducted on-site visits and readiness assessments with selected local agencies. Status of IBR in the states

6 Status of IBR in the States NIBRS only 17 States SRS only 17 States ~250 NCS- X agencies 47 certainty agencies SRS & NIBRS 16 States ~140 NCS- X agencies 24 certainty agencies States participating in NCS-X

7 Status of IBR in the States Alabama California Florida Louisiana Maine Maryland Missouri Nebraska Nevada New York North Carolina Pennsylvania Washington Wisconsin Wyoming 191 sampled agencies, 44 of the largest States participating in NCS-X --- Current grants and ongoing needs

8 Status of IBR in the States 1.Current state grant program a.NCS-X Phase 1 Grants b.Needs identified by applicants i.Planning grants ii.Implementation grants 2.Ongoing needs in current NIBRS states, including “full reporters” a.Obsolete repositories b.Data quality issues Status of IBR in local agencies

9 Status of IBR in Local Agencies 1.Largest 72 agencies a.6 converted to IBR/NIBRS already b.Ongoing readiness assessments with remaining 66 agencies c.Positive responses from most d.Pilot sites – Chicago, Dallas, Montgomery County, MD 2.Other sampled agencies a.Readiness assessment needs b.Pilot sites – 3 agencies in DuPage County, IL (consortium-based approach) Direct contribution and certification

10 Status of IBR in Local Agencies 1.Direct contributors to FBI a.Justification for direct contribution b.Agreements between states and locals for direct contribution 2.NIBRS certification Key findings about agency capabilities

11 Key Findings from NCS-X to Date #1: Majority of the data required by NIBRS is already being collected by local agencies. #2: The challenges are largely about resources, not willingness. #3: Incentives for participation can and are being addressed. #4: With few exceptions, the costs for technical changes required for NIBRS transition were at or lower than the estimated range. Implementation models and current approach

12 NCS-X Implementation Models Three-pronged approach in FY State UCR programs a.New or expanded NIBRS programs b.Funding and technical assistance to local agencies c.Readiness assessments with local agencies 2.Large local agencies 3.Invited applications to current grantees Promising practices in states

13 NCS-X Implementation Models Promising practices in use by states  Providing state-managed RMS for local agency use  Working with service providers to modify local agency systems o State-wide o Select providers  Using NIBRS repository for state-wide crime data management Support to local agencies

14 NCS-X Implementation Models Funding and technical assistance to agencies  Eligibility dependent upon readiness assessment and related cost estimate  Administrative costs up to 10% of the pass-through funding amount will be considered  Technical assistance to the local agencies on the state IBR requirements Readiness assessments with other agencies

15 NCS-X Readiness Assessments  Onsite assessment by NCS-X team and/or state UCR program staff to document an agency’s capacity to report to data to NIBRS  Assesses specific NIBRS data elements, data validation/edit checks, ability to produce NIBRS data files for submission  Generates preliminary cost estimate for conversion and documents the changes necessary for agency to convert to NIBRS Elements of a readiness assessment

16 Elements of a Readiness Assessment  Review of agency’s crime incident form to determine if NIBRS elements are collected;  Review of the RMS schema to determine if the 58 NIBRS data elements are already defined within the existing database;  Review of the RMS edit checks to determine if the NIBRS required edits are already included in the data entry capture or subsequent validation;  Determine if a data extract program exists or the level of effort required to create an extract program that would pass certification;  Brief the agency’s executive leadership on findings from the assessment;  Prepare a report summarizing the findings for review by the agency;  Discuss plans, estimated work effort, and resources required to address any gaps identified during the assessment, including associated costs. TA and support for readiness assessments

17 NCS-X Readiness Assessments  BJS and FBI-CJIS, along with the NCS-X Team, can provide TA support for RAs with local agencies  Team has conducted numerous RAs to date o Most with the largest agencies (750 or more sworn officers) o Reports and cost estimates have been generated for approximately 65 agencies o Scheduling pending in 10 additional large agencies to complete RAs for all certainty agencies Proposals to conduct RAs with sample agencies

18 NCS-X Implementation Models Readiness assessments with other NCS-X sample agencies  Funds requested may cover personnel and travel related costs, as needed;  Need to address: o how RAs will be planned and conducted o which state agency or contract personnel will be responsible for assessments, and associated capabilities and competencies of those personnel o plan for developing cost estimates for converting local LEA to NIBRS/IBR based on the assessment Invited applications to current grantees

19 NCS-X Implementation Models Invited applications to current NCS-X grantees  Funding and technical assistance to NCS-X sample agencies o Similar to requirements for competitive solicitation; o Local agencies only eligible if RA has been conducted.  Conducting readiness assessments with other NCS-X sample agencies o Independently conducted by the state UCR program or in partnership with the NCS-X Implementation Team; o Similar requirements to competitive solicitation. Application resources

20 NCS-X Application Resources FY2015 State Solicitation BJS NCS-X website:  Readiness assessment documents  List of sample agencies by state and stratum  Proposed RFP language for RMS procurement  Program overview documents  Link to audio and transcript of teleconference about the FY2015 solicitation  Links to partner organization websites Application requirements

21 NCS-X Application Requirements The FY2015 solicitation contains application instructions: 1.Applicants must register in and submit applications through it can take several weeks for first-time registrants to receive confirmation and a user password. 2.Acquire a Data Universal Numbering System (DUNS) number 3.Acquire registration with the System for Award Management (SAM) 4.Acquire an Authorized Organization Representative (AOR) and a Grants.gov username and password. 5.Acquire confirmation for the AOR from the E-Business Point of Contact (E-Biz POC) Application components

22 NCS-X Application Components Proposal must contain the specific information required in the solicitation for the following:  Statement of Problem  Project Design  Capabilities and Competencies of Staff o Current staff identified for the project o Contract staff to be hired under the grant Additional components to include, if applicable:  Indirect Cost Rate Agreement  Justification for Non-Competitive Procurement Contracts In Excess of $150,000  Budget Detail Worksheet AND Budget Narrative Information we need from YOU

23 What NCS-X Needs From You  Input from state programs on what you need from NCS-X (aside from funding!) o Written documents o Technical documentation o Outreach materials  Direction from state programs on the possibilities in your state o Leading the NIBRS growth effort in each state o Identifying innovations occurring in your state o Options for leveraging efficiencies in the state Program contact information

24 More Information Howard N. Snyder, PhD Deputy Director Bureau of Justice Statistics (202) Erica L. Smith Unit Chief Bureau of Justice Statistics (202) Alexia D. Cooper, PhD NCS-X Program Director Bureau of Justice Statistics (202) Kevin J. Strom, PhD NCS-X Project Director RTI International (919) Amy C. Blasher Unit Chief CJIS Division, FBI (304) NCS-X website: Drema Fouch NIBRS Coordinator CJIS Division, FBI (304)