Shared/user docs/general/guidelines on photo permission form Staff guidelines on completing the photo permission form Form A – For those able to give consent:- Ask each person what the form might be about – if they are not sure, ask what the photos are of and build on that Ask if they are happy or not for their photos to be used in each of the 5 ways listed. Chat about what this means and check with open-ended questions (ones that need more than a ‘yes/no’ answer) that the person understands. Use the final ‘thumbs up’ / ‘thumbs down’ boxes to check that the person knows what they are agreeing to If extra help is needed: Show images of the different choices of how we might use images (see attached for help) Explain what the result of using their pictures in different ways or not using their pictures might be (see attached sheets for help) Use whatever communication method you know works with that person to help them understand and to check they know what they are signing for When you are happy the person understands what they are signing, make sure you could tell someone else how you decided they understood. If you use contact sheets, you might want to make a note of the decision on that person’s contact sheet

Shared/user docs/general/guidelines on photo permission form Form B – for those unable to give consent:- If you have tried a range of appropriate ways to help the person understand the photo permission form and they are not able to: understand the information about the decision retain that information use the information to make a decision communicate their decision Then you are able to make a ‘best interest’ decision on their behalf, taking into account what you and others who work with you know about the person and any choices that person may have expressed at another time about being photographed. You need to confirm in writing why it is in the person’s best interest to be photographed/videoed – the list on the ‘Best Interest Photo/Video Form’ will help you. Staff guidelines on completing the photo permission form

Shared/user docs/general/guidelines on photo permission form Using your photo in your own paperwork (like AboutUs folders, care plans) Your pictures will be seen by:- You The staff working with you People you choose to show them to Care plans, reviews etc. ‘About Us’ folders and communication books

Shared/user docs/general/guidelines on photo permission form Using your photo in your own paperwork Using your photoNot using your photo You can see action photos of what you have been doing People you choose to show your About Us work to can see you in action, showing what you are good at It can help you remember what you can do, and how to do it There will be writing to say what you can do People to whom you show your About Us work can read about what you are good at It might not help you to remember what you can do so easily

Shared/user docs/general/guidelines on photo permission form Your photo in your ‘About Us’ communication book Using your photoNot using your photo You can see photos of yourself and things you do and don’t like It can help you choose what you want more easily It helps other people to learn more about you quickly There will be writing to tell people about you and what you do and don’t like It might be harder for you to choose what you want People to whom you show your communication book can read about you

Shared/user docs/general/guidelines on photo permission form On notice-boards, leaflets and displays in your own building Your pictures could be seen by:- You Friends you see during the week People who visit your building

Shared/user docs/general/guidelines on photo permission form Your photo on notice-boards, leaflets and displays in your own building Using your photoNot using your photo Another person’s photo will be used Your group might be shown, but you would not be in the photo Your photo will help other people learn about ‘About Us’ and our work It will help people know what is happening You can show the photos and writing to people you would like to see it

Shared/user docs/general/guidelines on photo permission form Using your photo in publicity like posters and leaflets that lots of people can see Your pictures could be seen by:- You People you know – your family, and those who work with you Anyone else who looks at the poster or leaflet

Shared/user docs/general/guidelines on photo permission form Your photo in publicity, like posters and leaflets that lots of people can see Using your photoNot using your photo Your photo stays private A photo of someone else will be used Your group might be shown, but you would not be in the photo You can show the photos and writing to people you would like to see it Your photo will help other people learn about what’s been going on in Surrey

Shared/user docs/general/guidelines on photo permission form Using your photo in newsletters and Easy Info for Us or Surrey County Council websites and linked secure photo websites Your pictures could be seen by:- You Anyone you know your family your friends People you don’t know who look at the website

Shared/user docs/general/guidelines on photo permission form You will be able to see your photo on the website Your friends and family will be able to see your photo on the computer Anyone looking at the website will know the name of the group you belong to Your photo on newsletters and About Us or Surrey County Council websites and linked secure photo websites where people can’t leave comments Using your photoNot using your photo You won’t see your photo on the website Other people in your group might be on the website, but you would not be in the photograph People you don’t know will not know which group you belong to ?

Shared/user docs/general/guidelines on photo permission form Using your photo on social media like Twitter and Facebook where people can leave comments Your pictures could be seen by:- You Anyone you know your family your friends People you don’t know who look at the website

Shared/user docs/general/guidelines on photo permission form Using your photoNot using your photo You won’t see your photo on the social media site Other people in your group might be on the social media site, but you would not be in the photograph People you don’t know will not know which group you belong to ? You will be able to see your photo on social media Your friends and family will be able to see your photo on the computer Anyone looking at the social media site may know the name of the group you belong to Using your photo on social media like Twitter and Facebook where people can leave comments