TRAVEL ADVANCE Pacific Area Finance Training February 2008

2 Who Can Request? Bargaining unit employees who do not have a government travel card. NOTE: EAS employees and some bargaining employees who travel frequently must have an individually billed government travel card.

3 How to Request Complete and submit a PS Form 1011, Travel Advance Request and Itinerary Schedule (May 1997). Form available on USPS Blue Page, under Forms.

4 PS Form 1011

5 Submission of PS Form 1011 Regular Travel Advance  Travel date – more than 2 weeks in advance.  Send form to: USPS Scanning and Imaging Center (SIC) PO Box 9000 Sioux Falls SD  Traveler will receive an electronic funds transfer to his/her financial institution (salary net-to-bank) OR hard copy check.

6 Submission of PS Form 1011 (Cont.) Emergency Travel Advance:  Travel date is two weeks or less. PS Form 1011  Issued locally.  Not to exceed $500.  Window Section – Enter travel advance in AIC 755, Emergency Travel Advance Issued. Enter all employee data into POS. POS will automatically record suspense item in unresolved employee items.

7 PS Form 25 IRT Units Must Record Employee data on PS Form 25

8 Repayment Travel Advance from SIC:  Eagan will automatically deduct travel advance from the reimbursement amount.  Employee will be sent the difference. Issued Locally:  Employee will receive the entire reimbursement.  Employee will issue a personal check for the advance received.  Window Section will use AIC 355, Travel Advance Cleared.

9 Repayment (Cont.)  POS Units MUST retrieve employee suspense item from “Unresolved Employee Items” to clear.  IRT Units MUST enter employee data to the PS Form 25, to ensure item is cleared.

10 Repayment (Cont.) It is the responsibility of the postmaster, unit supervisor, manager, or installation head/designee to monitor and pursue collection of employee’s advance.  Employees cannot grieve or request a hearing for repayment of salary or travel advances for the amount the employee has certified that he/she has received as stated on PS Form 1608, Emergency Salary Authorization and Receipt, and PS Form 1011, Travel Advance Request and Itinerary Schedule (Postal Bulletin 21933)

11 Related References Field Accounting Procedures, Section Handbook F-1 Post Office Accounting Procedures Section html Handbook F-15 Travel and Relocation