Jay M. Jackson, PMP – Vice President (916) – 1 Centralized Project Management Office (PMO)  Establishing a PMO  Potential PMO Services  Organizational Considerations  Questions & Answers Agenda

Jay M. Jackson, PMP – Vice President (916) – 2 Centralized Project Management Office (PMO)  Organization Vision & Mission (Business Drivers): Single large-scale & pervasive project Project Portfolio Management Organizational silos  Operational issues (Business Objectives): Establishing Standards Economies of Scale Improving Productivity Increased Executive Oversight Improve Status Reporting to Project Sponsors & Stakeholders Establishing a PMO (What is the need?)

Jay M. Jackson, PMP – Vice President (916) – 3 Centralized Project Management Office (PMO)  Project Administrative Support  Project Management Standards & Methods  Project Management Consulting & Mentoring  Project Management Training  Project Managers Potential PMO Services

Jay M. Jackson, PMP – Vice President (916) – 4 Centralized Project Management Office (PMO)  Schedule Maintenance  Time Sheet Maintenance  Report Production & Distribution  Visibility Room Maintenance  Archiving  Report Consolidation & Distribution  Project Work Maintenance  Project Management Information System (PMIS) Operation Project Administrative Support

Jay M. Jackson, PMP – Vice President (916) – 5 Centralized Project Management Office (PMO)  Standard Project Management Methodology  Project Management Information System (PMIS) Standards  Best Practices  Standard Project Management Templates: Charter Statements Requirements & Specifications Work Breakdown Structure Status Reports Time Sheets Change Orders Etc. Project Management Standards & Methods

Jay M. Jackson, PMP – Vice President (916) – 6 Centralized Project Management Office (PMO)

Jay M. Jackson, PMP – Vice President (916) – 7 Centralized Project Management Office (PMO)  Proposal or RFP Support  Proposal Selection Support  Project Peer Reviews  Project Audits  Project Recovery  Senior Management Sponsorship Support Project Management Consulting & Mentoring

Jay M. Jackson, PMP – Vice President (916) – 8 Centralized Project Management Office (PMO)  Types of Training: Project Management Basics Advanced Project Management Training Project Management Information System (PMIS) Skills Preparation for Certification Examinations  Training Delivery Considerations: Work with existing training unit or department Determine in-house or outside vendor Audience Just-In-Time training Project Management Training

Jay M. Jackson, PMP – Vice President (916) – 9 Centralized Project Management Office (PMO)  Define Roles & Responsibilities: Define duties & reporting Clarify & define authority Relationship with Business Analyst, Business Owner & Vendor  Personnel Requirements: Identify required skills Candidate review & selection Timing of placement Assessment Career Development Project Managers

Jay M. Jackson, PMP – Vice President (916) – 10 Centralized Project Management Office (PMO)

Jay M. Jackson, PMP – Vice President (916) – 11 Centralized Project Management Office (PMO)  Key Executive PMO Sponsor  Placement of PMO in the organization  PMO Manager  PMO Objective & Lifespan Organizational Considerations

Jay M. Jackson, PMP – Vice President (916) – 12 Centralized Project Management Office (PMO) Questions & Answers