ITS Device Standards & Procurement Project PURPOSE  Develop a series of Standards & Strategies designed to guide and provide consistency across the development of ITS projects and for the procurement of ITS devices  Set a baseline for ITS devices & projects  Determine what are the costs to implement and operate/maintain ITS devices

ITS Device Standards & Procurement Project DELIVERABLES  Pub ITS Project Development Process Guidebook  Pub 646 – ITS Design Guide  Pub 408 – Section 1200 ITS  ITS Device Procurement Strategy  ITS Maintenance Strategy  Pub 697 – ITS Maintenance Standards  Gap Analysis of Pub 647M – Civil & Structural Standards for ITS

ITS Device Standards & Procurement Project Pub ITS Project Development Process Guidebook  Guides the project team through the development of ITS projects from scoping through construction  Addresses each step of the development process  Ensure conformity with FHWA 23 CFR (C) system engineering process and the Commonwealth’s existing project delivery standard procedures

ITS Device Standards & Procurement Project Pub ITS Design Guide  Ensures the proper deployment of ITS field devices ◦ “Where” & “How” to put in ITS Devices  Supplements PennDOT Publication 647M, Civil and Structural Standards for Intelligent Transportation Systems  Sections include: ◦ CCTV, HAR, DMS ◦ Vehicle Detection Systems, Ramp Metering ◦ Travel Time Systems, Power, Communications

ITS Device Standards & Procurement Project Pub 408 ITS Specifications – Section 1200  Section 1201 – ITS Devices – General ◦ Housing ◦ Power ◦ Communication ◦ Testing  Section CCTV  Section 1220 – HAR Subsystem  Section 1230 – DMS  Section 1231 – Portable DMS  Section 1240 – Vehicle Detection System

ITS Device Standards & Procurement Project Pub 408 continued  Specifications follow existing Pub 408 format: ◦ General ◦ Materials ◦ Construction ◦ Payment  Allow for consistent estimating/bidding on ITS projects  Currently ITS projects bid either through ECMS or RFP ◦ All items bid as Special Provisions ◦ No cost history

ITS Device Standards & Procurement Project ITS Device Procurement Strategy  Evaluate methods of procuring ITS Devices through either: ◦ Statewide Contract, OR ◦ Project by project basis  FINDING: Consider Statewide Contract ◦ Model after Statewide Line Painting contract ◦ Reduce the number of different devices to be placed ◦ We provide devices to be implemented on ITS projects,  Reduce cost of devices  Work with Office Services on feasibility of Statewide Contract  Develop list of Pre-Qualified devices & vendors

ITS Device Standards & Procurement Project ITS Maintenance Strategy  Evaluate effectiveness of current ITS Maintenance Contracts  Surveyed Districts on existing contracts and best practices ◦ Maintenance contract mechanism (ECMS vs PO) ◦ Geographic coverage ◦ Levels of Maintenance  Preventative / Scheduled  Responsive (within 48 hours)  Emergency (within 4 hours) ◦ Uptime  Start at 95%, with annual 1% increase until goal of 99% ◦ Include maintenance history in database  OUTCOME – determined need for Focus Group to develop statewide standard for maintenance contracts

ITS Device Standards & Procurement Project Pub ITS Maintenance Standard  Builds off of ITS Maintenance Strategy  Provide guidance for a consistent framework for maintaining ITS devices and systems by detailing specific baseline maintenance activities for ITS devices and systems  Establish maintenance program ◦ Budgeting ◦ Scheduling ◦ Documentation ◦ Coordination

ITS Device Standards & Procurement Project GAP ANALYSIS OF Pub 647M – Civil & Structural Standards for ITS  Review of existing publication ◦ Identify areas of existing publication that need to be updated ◦ Identify additional items that should be included in next update ◦ Reference standards to the newly created publications

ITS Device Standards & Procurement Project OVERALL BENEFITS  Having an established baseline  Consistency, in terms of ◦ Design ◦ Procurement ◦ Estimating / Bidding ◦ Maintenance  Life Cycle & Cost Analysis

ITS Device Standards & Procurement Project IMPACT ON PROJECTS  Statewide Mobility Program ◦ Allow for integration of statewide network  District Projects ◦ Districts will utilize same devices  Maintenance Contracts ◦ Reduce the number of District contracts by regionalizing ◦ Reduce costs for contract and for device maintenance  Operations Planning ◦ Districts can plan projects using same design criteria

ITS Device Standards & Procurement Project NEXT STEPS  Rollout Pubs to Districts & Business Partners ◦ Working with ITSPA ◦ Utilize existing ITS Portals ◦ Provide Training to Districts on new pubs  Approval from Pub 408 Specifications Committee ◦ Rollout for October ◦ Include in April printing  Develop review/updating process ◦ Annual review  Establish Maintenance Group for Regional Contract development  Execute Work Order for development of Pub 408 Section 1200 bid items