P LACE HOLDER FROM P ART 1

AGENDA -What is the purpose? -Who are those responsible? -Relate to job function. -Importance ● W HAT IS A DISBURSEMENT ● D IFFERENT TYPES OF DISBURSEMENTS ● W HAT YOU NEED TO KNOW PRIOR TO FILLING OUT A DISBURSEMENT ● H OW TO COMPLETE A DISBURSEMENT ●H OW AND WHEN WILL THE DISBURSEMENT GET TO MY DISTRICT

Learning Objectives ● U NDERSTANDING AN ALLOTMENT DISBURSEMENT ● U NDERSTANDING THE THREE TYPES OF ALLOTMENT DISBURSEMENTS : ● REQUIRED INFORMATION YOU NEED TO KNOW PRIOR TO REQUESTING AN ALLOTMENT DISBURSEMENT

A LLOWABLE PURCHASES T HE A LLOTMENT D ISBURSEMENT REQUEST IN EMAT ENABLES SCHOOL DISTRICTS AND OPEN ENROLLMENT CHARTER SCHOOLS TO USE IMA FUNDS FOR : ●N ON -S TATE ADOPTED I NSTRUCTIONAL M ATERIALS ●T ECHNOLOGICAL EQUIPMENT ●T ECHNOLOGY S ERVICES

A LLOTMENT D ISBURSEMENTS CLICK ‘A LLOTMENT D ISBURSEMENT ’ ON THE D ISTRICT S TART P AGE

S UMMARY SCREEN C REATE A NEW A LLOTMENT D ISBURSEMENT TRANSACTION V IEW SAVED REQUESTS V IEW PREVIOUSLY SUBMITTED / APPROVED REQUESTS

TYPES OF DISBURSEMENTS ● I NSTRUCTIONAL M ATERIALS ● T ECHNOLOGICAL E QUIPMENT ● T ECHNOLOGY S ERVICES

I NSTRUCTIONAL M ATERIALS D ISBURSEMENT ● U SED BY DISTRICTS TO REQUEST FUNDS FOR INSTRUCTIONAL MATERIALS THAT ARE NOT S TATE B OARD OR C OMMISSIONER ADOPTED. ● E XCEPTION : D ISTRICTS CAN USE FUNDS IF WANTING TO PURCHASE INDIVIDUAL COMPONENTS OF AN ADOPTED PROGRAM.

C REATING AN INSTRUCTIONAL MATERIALS TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

I NSTRUCTIONAL M ATERIALS D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

I NSTRUCTIONAL M ATERIALS TYPE C HOOSE ‘ INSTRUCTIONAL MATERIALS ’ FROM THE DROP DOWN MENU C LICK OK

I NSTRUCTIONAL M ATERIALS S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

I NSTRUCTIONAL M ATERIALS CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE INSTRUCTIONAL MATERIALS TYPE OF REQUEST ARE SHOWN

I NSTRUCTIONAL M ATERIALS CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

D ISBURSEMENT CATEGORY ENTRIES E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

SUPPLEMENTAL MATERIALS CATEGORY FIELDS P UBLISHER T ITLE I SBN L ANGUAGE S UBJECT AREA C OURSE NAME M ATERIAL TYPE G RADE LEVEL # OF STUDENTS SERVED C OPYRIGHT YEAR M EDIA FORMAT T EKS % Q UANTITY U NIT PRICE

A DDING ADDITIONAL LINES C LICK THE (+) SIGN, AT THE END OF THE LINE, TO ADD A DDITIONAL LINES TO THE DISBURSEMENT REQUEST

A DDING DISBURSEMENT CATEGORIES C LICK THE (+) SIGN, TO THE RIGHT OF THE CURRENT DISBURSEMENT CATEGORY TO ADD A DDITIONAL DISBURSEMENT CATEGORIES TO THE DISBURSEMENT REQUEST

A DDING D ISBURSEMENT CATEGORIES C LICK THE MAGNIFYING GLASS TO CHOOSE THE NEW DISBURSEMENT CATEGORY

S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

C ANCEL A DISBURSEMENT C LICK ‘C ANCEL D ISBURSEMENT ’ TO CANCEL THE TRANSACTION

C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

SUBMIT SUCCESSFUL S TATUS WILL UPDATE TO ‘ SUBMITTED ’ N EW TRANSACTION ID # IS GENERATED

D ISBURSEMENT SUMMARY REPORT C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

27 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE DISBURSEMENT REQUEST SUMMARY WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

D ISBURSEMENT SUMMARY SAMPLE ONLY

TECHNOLOGICAL EQUIPMENT DISBURSEMENT U SED BY DISTRICTS TO REQUEST FUNDS FOR TECHNOLOGICAL EQUIPMENT T ECHNOLOGICAL EQUIPMENT --H ARDWARE, DEVICE, OR EQUIPMENT NECESSARY FOR INSTRUCTIONAL USE IN THE CLASSROOM, INCLUDING TO GAIN ACCESS TO OR ENHANCE THE USE OF ELECTRONIC INSTRUCTIONAL MATERIALS, OR FOR PROFESSIONAL USE BY A CLASSROOM TEACHER

C REATING A TECHNOLOGICAL EQUIPMENT TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

T ECHNOLOGICAL EQUIPMENT D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

T ECHNOLOGICAL EQUIPMENT TYPE C HOOSE ‘ TECHNOLOGICAL EQUIPMENT ’ FROM THE DROP DOWN MENU C LICK OK

T ECHNOLOGICAL EQUIPMENT CATEGORY S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

T ECHNOLOGICAL EQUIPMENT CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

T ECHNOLOGICAL EQUIPMENT CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE TECHNOLOGICAL EQUIPMENT TYPE OF REQUEST ARE SHOWN

T ECHNOLOGICAL EQUIPMENT E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

C OMMON CATEGORY FIELDS P RODUCT DESCRIPTION G RADE LEVEL # OF STUDENTS SERVED P RIMARY USE MANUFACTURER A SSISTIVE TECHNOLOGY Q UANTITY U NIT PRICE

S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

D ISBURSEMENT SUMMARY C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

D ISBURSEMENT SUMMARY SAMPLE ONLY

TECHNOLOGY SERVICES DISBURSEMENT U SED BY DISTRICTS TO REQUEST FUNDS FOR TECHNOLOGY SERVICES ● S ALARIES FOR EMPLOYEES PROVIDING TECHNICAL SUPPORT ● PROFESSIONAL DEVELOPMENT ● C ONTRACTED SERVICES

C REATING A TECHNOLOGY SERVICES TYPE OF DISBURSEMENT REQUEST CLICK ‘ ALLOTMENT DISBURSEMENT ’ ON THE DISTRICT START PAGE

T ECHNOLOGY SERVICES D ISBURSEMENT C LICK ‘ NEXT ’ IN THE TRANSACTION ID COLUMN

T ECHNOLOGY SERVICES TYPE C HOOSE ‘ TECHNOLOGY SERVICES ’ FROM THE DROP DOWN MENU C LICK OK

T ECHNOLOGY SERVICES S CROLL DOWN TO THE BLANK DISBURSEMENT CATEGORY BOX C LICK THE MAGNIFYING GLASS

T ECHNOLOGY SERVICES CATEGORIES C HOOSE A DISBURSEMENT CATEGORY FOR YOUR REQUEST

T ECHNOLOGY SERVICES CATEGORIES THE DISBURSEMENT CATEGORIES AVAILABLE FOR THE TECHNOLOGY SERVICES TYPE OF REQUEST ARE SHOWN

T ECHNOLOGY SERVICES E NTER THE REQUESTED INFORMATION FOR EACH FIELD THAT IS SPECIFIC TO THE DISBURSEMENT CATEGORY

C OMMON CATEGORY FIELDS ● S ERVICE DESCRIPTION ● S ERVICE AUDIENCE ● Q UANTITY ● U NIT PRICE ●

S AVE WORK S CROLL UP C LICK ‘ SAVE WORK ’ ONCE YOU HAVE ENTERED ALL OF THE REQUESTED INFORMATION FOR THE LINE

C ERTIFY & SUBMIT THE REQUEST S CROLL DOWN C LICK ‘ CERTIFY & SUBMIT ’ ONCE YOU HAVE SAVED

C ERTIFY DISBURSEMENT E NTER TELEPHONE NUMBER C LICK ‘ OK ’

D ISBURSEMENT SUMMARY C LICK ‘ VIEW / PRINT DISBURSEMENT SUMMARY ’ TO PRINT FOR YOUR RECORDS

D ISBURSEMENT SUMMARY SAMPLE ONLY

● I N PROGRESS – USER SAVED ● S UBMITTED – SUBMITTED TO TEA FOR REVIEW AND APPROVAL ● A PPROVED – MATERIAL OR EQUIPMENT IS AN ALLOWABLE PURCHASE WITH IMA FUNDS FUNDS WILL BE SENT ELECTRONICALLY TO DISTRICT / CHARTER SCHOOL WITHIN 7-10 DAYS THREE DISBURSEMENT STATUSES

I N PROGRESS STATUS T HE S TATUS COLUMN SHOWS ‘ IN PROGRESS ’ C HANGES CAN BE MADE AT ANY TIME WHILE IN THIS STATUS

M AKING CHANGES TO D ISBURSEMENTS C LICK TRANSACTION ID # TO MAKE CHANGES TO AN ‘I N PROGRESS ’ DISBURSEMENT

S UBMITTED STATUS T HE S TATUS COLUMN SHOWS ‘ SUBMITTED ’ C AN MAKE CHANGES BUT MUST NOTIFY TEA TO RE - OPEN TO ‘ IN PROGRESS ’ STATUS

A PPROVED STATUS T HE S TATUS COLUMN SHOWS ‘ APPROVED ’ N O CHANGES CAN BE MADE

P AYMENT TO DISTRICTS / CHARTERS P AYMENT VOUCHER TO DISTRICT / CHARTER IS GENERATED ONCE REQUEST IS APPROVED C LICK ‘ VIEW PAYMENT INFORMATION ’ L INK AVAILABLE WHEN PAYMENT HAS BEEN SENT

63 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE PAYMENT INFORMATION WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

P AYMENT TO DISTRICTS / CHARTERS SAMPLE ONLY

F AR FUND CODE 410 REVENUE ACCOUNT 5829 U NUSED FUNDS ROLL FORWARD EACH YEAR ACCOUNTING

Q UESTIONS :