Introduction to Spreadsheets The ‘Quick’ and ‘Easy’ guide to using Microsoft Excel.

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Presentation transcript:

Introduction to Spreadsheets The ‘Quick’ and ‘Easy’ guide to using Microsoft Excel

“I know what a spreadsheet is, I can enter simple data into a spreadsheet, and I can use simple formulae to perform calculations.” By the end of the lesson, I want you to be able to say…

Starting at the Beginning What is a Spreadsheet? What are they for? What can they do? A spreadsheet is a powerful tool for organising information. They are used to carry out lots of calculations quickly and to store large amounts of information for a range of purposes. Once you know how to do it – they can do almost any maths that you could need!

So, how do they work then? Rows (Side to Side) [Numbered] Columns (Up and Down) [Letters] Cell (Every one on these boxes is a cell) Every cell has a name to help you find the right one. Its name starts with the column letter and then the row number. So, this cell is called what? F22

Task ONE – Harry IS LOST! You enter data into spreadsheets by clicking on the cell and typing it in as normal. Login and open Microsoft Excel Harry is lost! Put the words into the correct cells on the spreadsheet to get some clues. Solve the clues and you will find out where Harry is!

Task ONE – Harry IS LOST!

Using formulae Ok then, so that’s the basic stuff. We now know how to enter data in spreadsheets – it is really easy! Let’s do something more difficult then! Let’s use some formulae (that means sums!) In Numeracy, when we write a number sentence we write the ‘=’ sign just before the answer, in a spreadsheet we write it first, before the sum. So when you want a spreadsheet to work out a sum: PUT THE = FIRST! If you don’t it won’t work.

Using formulae There is one more thing that you need to know About using a spreadsheet to perform calculations. The symbols for the operations are not all the same. So to calculate 3x4 You would enter =3*4 And the spreadsheet would show “12”. (That’s the answer!) Maths Symbol Spreadsheet Symbol X * ÷ /

Task TWO Follow the god of Olympus worksheet to add your data and a formula Remember start with= Use the cell reference to create the formula

Example

Congratulations! Did you manage it? Of course you did! Can you say it then? “I know what a spreadsheet is, I can enter simple data into a spreadsheet, and I can use simple formulae to perform calculations.”