Scheduled Government-Furnished Property Attachment: Step-by-Step Tutorial Updated 11 Jan 2016

Scheduled GFP Attachment The Scheduled Government Furnished Property format consists of three distinct parts: 1.Attachment Number and Contract Number 2.Serialized Items List 3.Non-Serialized Items List Attachment Number and Contracts Number Identification Serialized Items List Non-Serialized Items List

SGPF Step 1: Attachment Number and Contract Number Identify the Attachment Number when the form is used in solicitations, contract awards, and contract modifications. When used as an attachment to a solicitation, leave the “Contract Number” section blank. When the Scheduled GFP Attachment is included during contract award or modification, include component parts of the contract number for DoD FAR type contracts. For Non-DoD or non-standard contract numbers, enter the complete contract number in the “Non-DoD Contract” field. Enter only one contract number format.

Step 2: Serialized Items and Non-Serialized Items Lists Serialized Items List and Non-Serialized Items List, are very similar and have significant overlap in their data fields. The difference is that the Serialized Items List is used to list serially- managed items (See DFARS (a)) and the Non-Serialized Items List is for items that are not serially- managed.

5 Step 3: SGFP Serialized Items and Non-Serialized Items Lists Fields REQUIRED: Item Number, Description, Quantity, Unit of Measure and Use As is. ONE OF THE FOLLOWING IS ALSO REQUIRED ONE OF THE FOLLOWING IS ALSO REQUIRED: Model Number, National Stock Number, Part Number, or Part or Identifying Number. OPTIONAL: [Manufacturer] CAGE, Marking Instructions, Nomenclature, Type Designation, Serial Number, UII NOTE: Unit Acquisition Cost is required to be identified by the Government in the contract per FAR However, it may not be available at the time of contract award. If the Unit Acquisition Cost is not available, the field can be left blank, but the attachment should be modified to add the Unit Acquisition Cost once it becomes available. NOTE: For Non-serialized items, leave Marking Instructions blank

Step 4: Marking Instructions Marking Instructions is a mandatory field for all items on the Serialized Items List. A value of YES in the field identifies that the item must be tagged, labeled or marked in accordance with the clause If an item has the value YES, the Government should provide marking instructions in the contract. A value of NO means the items do not require tagging, labeling or marking. Leave Marking Instructions BLANK in Non-Serialized Items List (not used currently). Only fill in Serialized Items List Marking Instructions Field LEAVE BLANK

Step 5: Serial Number and Unique Item Number All serially managed items should have a serial number, but those serial numbers may not be known at the time of contract award. For example, the number of items to be repaired on a contract may be known, but the exact items that will be sent for repair may not have been determined. GFP engines may be identified as being provided to incorporate into the deliverable end item, an aircraft, but the serial numbers and Unique Item Number of the engines are not known at contract award because they have not been manufactured yet. In these situations, identify the quantity of the item and leave the Serial Number and Unique Item Number fields blank. If the Serial Number is known, but the Unique Item Number is not, enter an Item Number line for each item including its Serial Number, and leave the Unique Item Number field blank. If no serial number and unique item number, enter quantity. If know serial number but not UII, enter item number for each item and Serial Number. Leave Unique Item Number Blank.

8 Submission of the GFP Attachments DPAP has published fillable formats on to collect the required GFP data. – The formats are in Excel or fillable PDF. The Excel format must be converted to PDF using the PDF converter tool described on the Procurement Toolbox. The attachments will be included in the contract or mod sent to EDA in accordance with DFARS , IAW local procedures for distributing contract attachments. EDA will make the GFP list available to track data about property provided to the contractor against the property required by the contract.

9 Data Elements for GFP Identification Data ElementDefinitionSource Document CAGE Code(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or (2) A code assigned by a member of the North Atlantic Treaty Organization (NATO) that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.” (DFARS ) As defined in the Federal Logistics Information System (FLIS) Glossary, the CAGE Code is a five character data element assigned to establishments which are manufacturers or have design control of items of supply procured by the Federal Government. In the U.S, the first and last positions of a CAGE Code will be numeric. DFARS , Definitions DescriptionA collection and compilation of data to describe an item. The descriptive noun of the item nomenclature. PGI Definitions Item NumberThe numerical sequence number of an item listed in an attachment.PGI Furnishing Government property to contractors.

10 Data Elements for GFP Identification Data ElementDefinitionSource Document Item Unique Identifier (UII) A set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent. DFARS Clause Marking InstructionTag, label or permanent marking instructions. The requiring activity should determine if the item will be marked with a unique item identifier (UII) in accordance with DFARS PGI Furnishing Government property to contractors Model NumberAn alphanumeric identifier, unique within the issuing organization that is used to differentiate a specific version of a product from other versions or within a line of products. From the definition of model identifier in ANSI/EIA STD 649A, National Consensus Standard for Configuration Management. National Stock Number (NSN) A 13-digit stock number used to identify items of supply. It consists of a 4-digit Federal Supply Code (FSC) and a 9-digit National Item Identification Number (NIIN) PGI Definitions

11 Data Elements for GFP Identification Data ElementDefinitionSource Document Nomenclature1) The combination of a Government-assigned type designation and an approved item name. In certain cases, the designation root serves as the basis for assignment of serial and/or lot numbers. (2) Names assigned to kinds and groups of products. (3) Formal designations assigned to products by customer or supplier (such as model number, or model type, design differentiation, specific design series or configuration.) PGI Definitions Part NumberAn alphanumeric number assigned by a manufacturer to an item of production. For purposes of the Military Standard Contract Administration Procedures (MILSCAP) the part number includes: a. In the first five positions, the CAGE code to identify the manufacturer; and b. Beginning in the sixth position, the identifying number the manufacturer has assigned to the item. DoD M, Military Standard Contract Administration Procedures Part or Identifying Number The identifier assigned by the original design activity, or by the controlling nationally recognized standard, that uniquely identifies (relative to that design activity) a specific item. PGI Definitions

12 Data Elements for GFP Identification Data ElementDefinitionSource Document QuantityA numeric value for such characteristics as dimensions, measure, magnitude, electrical rating, etc. Also, the numerical designator for a unit of issue described in Table 53, Unit of Issue codes, DoD M Vol 10. PGI Definitions Serial NumberAn assigned designation that provides a means of identifying a specific individual item

13 Data Elements for GFP Identification Data ElementDefinitionSource Document Type DesignationA combination of letters and numbers arranged in a specific sequence to provide a short, significant method of identification for an item. The various type designators are as follows: (i) Electronics: MIL-STD-196, Joint Electronics Type Designation System, February 17, (ii) Aerospace Vehicles: DoD L, Model Designation of Military Aerospace Vehicles, May 12, (iii) Aerospace Engines and Equipment: MIL-HDBK-1812, Type Designation, Assignment and Method of Obtaining, February 14, (iv) Ships: SECNAVINST , Classification of Naval Ships and Craft, November 21, (v) Army Watercraft: AR 56-9, Watercraft, February 7, 2002 (vi) Army Nomenclature: MIL-STD-1464A (AR), Army Nomenclature System, May 15, (vii) Navy Nomenclature: MIL-STD-1661(OS), Mark and Mod Nomenclature System, August 1, PGI

14 Data Elements for GFP Identification Data ElementDefinitionSource Document Unit Acquisition Cost (1)For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and (2)For contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles. FAR Government Property Unit of MeasureA measurement term used in conjunction with unit of measure of related national stock numbers and unit of issues, as listed in Table 81, Unit of Measure Designations, Volume 10, DoD M. PGI Definitions Use As IsThe Government may, at its option, furnish Government property in an “as-is” condition. In such cases, the Government makes no warranty with respect to the serviceability and/or suitability of the Government property for contract performance. Any repairs, replacement, and/or refurbishment shall be at the contractor's expense. PGI Definitions “As-Is”