Florida Department of Transportation District-Wide DESIGN-BUILD TOPICS PUSH BUTTON Contract (FEDERAL SAFETY AND STATE FUNDS) Contract Evaluation June /18/131FDOT DBPB Evaluation

Jobs JobsCreation Saving Lives Fast FastResponse Customer Customer Service Service 2

3 FDOT DBPB Contract Evaluation Video FDOT DBPB Contract Evaluation Video

History of the Contract Reasons, Contract Process & Awards Tasks issued in Fiscal Years 2009/2010, 2010/2011 & 2011/2012 Tasks Evaluation Contract Pros & Cons What Actions are next? Evaluation Content 06/18/20134FDOT DBPB Evaluation

History of the Contract 06/18/20135FDOT DBPB Evaluation

Starting in Year 2004 – questions from District Traffic Operations concerning developing a new type of contract that would significantly reduce the amount of time it took to get a project from “concept to concrete.” Florida DOT already utilizes two (2) innovative types of contracts that provide some time-savings over the traditional Design-Bid-Build methodology. But, those two (2) innovative types of contracts … Design-Build and Push-Button … still had their limitations. Therefore, during a moment of inspiration, we reasoned “why not try to combine those two (2) contracting strategies into a single contract?”  Traffic Operations Design-Build TOPICS Push-Button concept was born! THEN, OUR NEXT CHALLENGE WAS TO SELL THE PLAN…… DISTRICT 7 DESIGN-BUILD PUSH BUTTON Contract -- History 06/18/20136FDOT DBPB Evaluation

On February 11, 2004, District Seven began to correspond with the Central office about our proposal of combining the design-build contracting methodology with the push-button contracting methodology to marry the benefits of both of those contracting strategies into a single contract using both State funds and Federal safety funds. In September, 2007, Central office agreed to allow District Seven to proceed with a pilot program to test-fly this one-of-a-kind and totally unique contracting concept. While the District began developing the RFP for such a combined contract, District Seven worked with FHWA FL Division to gain approval to include federal safety money under this unique combined contract on June 30, With FHWA’s blessing, District moved forward with the concept by conducting an informational meeting with the consultant community and the contractor industry. And, after receiving input from that forum, we completed the RFP and advertised the contract on March 24, District shortlisted three teams, evaluated their technical proposals, opened their price proposals, calculated the resulting adjusted-scores, and finally posted our contract execution on December 17, DISTRICT 7 DESIGN-BUILD PUSH BUTTON Contract – History (Cont.) 06/18/20137FDOT DBPB Evaluation

Reasons & Contract Process Awards Reasons & Contract Process Awards 06/18/138FDOT DBPB Evaluation

Why Design-Build Push Button ? (Time Factor) Month LAP LAP Certification*LAP AgreementEvaluation/Selection of Firm/Design Letting/Select a Low Construction Bidder/ Prepare for Construction Construction Design/Bid/ Build Evaluation / Select a Design FirmDesign/Review Process Construction Class 1/District Let Evaluation / Select a Design FirmPrepare 60% Plans60% Review/Comments/Prepare Final Plans/Review Comments/Prepare Spec. Package Letting/Select a Low Construction Bidder/ Prepare for ConstructionConstruction Push Button Evaluation / Select a Design FirmTask Work OrderDesign/ReviewHand offConstruction to Construction Design/Build-PB Evaluation / Select a Design/Build (DB) FirmReview/comments/Prepare Final Plans/DB Firm Procurement of Equipment Construction DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Reasons for this Contract Project Type Lap certification (Months) LAP Agreement Selection of Design Firm Prepare 60% Plans Task Work Order Design/ Review Process Letting Hand Off to Construction Construction Total Timeline (Months) LAP Project3417N.A. Already included 9N.A.336 Design / Bid / Build N.A N.A.330 Class 1 / District Let N.A Push ButtonN.A Design Build / Push Button N.A (Overlap)13 * Note : Several ‘Tasks’ can be issued under DBPB versus one task under LAP or Design-Bid-Build Projects. Tasks can be done from two (2) to nine (9) months. 9

Streamlined Process Quick Solutions to operational & safety problems Covering wide range of projects Faster results Innovative Approach Biggest bang for the buck Time Factor Similar to the early 1970’s era FHWA TOPICS program Purpose and objectives: DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Reasons for this Contract 06/18/201310FDOT DBPB Evaluation

FHWA policy in late 1960’s & continued to late 1970’s Original Memo dated 1/17/1969 with 2 nd memo on 12/18/1978 DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What is “TOPICS”? 06/18/201311FDOT DBPB Evaluation TOPICS (FHWA) = Traffic Operations Programs to Increase Capacity & Safety TOPICS (FDOT) = Traffic Operations Projects to Improve Capacity & Safety

FDOT Push Button Contract is similar to the NYDOT Job Order Contracting (JOC) – multiple tasks – see FHWA 5/24/11 webinar DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What is “Push Button”? 06/18/201312FDOT DBPB Evaluation NYDOT JOC can only handle Preventive Maintenance tasks – using federal funds FDOT can only use State fund for Push Button construction contract – multiple tasks! Current FDOT construction approach for federal safety funded projects – Design/Bid/Build or Design/Build – one project per contract! DBPB contract combines the “beauty” of Design-Build & Push Button contracts -- to be able to use federal safety funds to issue multiple safety projects during the contract period (two or three years)!

Develop the Request for Proposal (RFP) – by Traffic Operations office. Communicate with Contract, Design & Construction offices. Prepare the Contract package by Professional Service office. Obtain approval from Legal office & FHWA Division office. Allocate State and/or Federal fund for the Contract. Will need to decide the length of the contract (3 contract years in FL now) & Stipends ($25K/team). Develop the initial projects in the 1 st contract task – for short listed teams. Advertise the contract. Select the short listed teams (3) to design those initial projects. Rank & Select the winning team – using the “adjusted scores” approach. Execute the contract  it is a 9+ months process!!! DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Contract Process 13

Technical proposal evaluation criteria: DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Contract Process 14 Contract selection formula: Team with the lowest Adjusted Score is selected

Conduct the thorough Feasibility (all funds) & Justification (Federal Safety Funds) Study - includes National Environmental Policy Act (NEPA) requirements. Generate Task Scopes with maximum task time and cost. Conduct the Task Scopes Review – Coordination! Send Task Scopes with all supporting studies to FHWA for approval. Allocate the approved State or Federal fund for each DBPB task. District Construction office sends the task(s) Notice to Proceed (NTP) to the DBPB Prime firm. DBPB team starts to work on the task!  Task time period is counted from NTP to end of the construction. Use SharePoint technology and weekly progress meetings to share the DBPB Plans & task Information – Communication is the Key for Success! DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Task Process 15

Involvement with local agencies – 3 times for each DBPB task: -- Task Scope Preparation Stage, Coordinates with MPOs -- Task NTP Stage, Community Awareness Plans for Elected Officials -- Task Design Stage, Plan review with local engineering agencies DISTRICT 7 DESIGN-BUILD PUSH BUTTON - Task Process 16 Three (3) phases in the coming DBPB contract II (Executed in May 2012) -- Constructability Analysis Phase -- Design-Build Phase -- Contract Tracking & Evaluation Phase

FINAL PRODUCT Construction (Contractor) Design (Consultant) Scope (FDOT) DISTRICT 7 DESIGN-BUILD PUSH BUTTON Is it Operational or Safety Related issue? NO Qualified For Fed. Safety? END YES Right of Way (R/W) YES NOYES Work Program Qualified for State Funded? YES Safety Project Apply State Funds Apply Fed. Safety Funds State Project Federal Guidelines Design Build Push Button Project Design Build Push Button Project Federal Guidelines How to select a Candidate Project? 06/18/201317FDOT DBPB Evaluation

Design Plan & Contract Information – Sharing – Communication! DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- SharePoint Technology 06/18/201318FDOT DBPB Evaluation

As of 2012, (1) International award, (1) US & (3) Statewide awards! DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Award Winning Contract FL ITE 2010 – John W. Barr Transportation Achievement Award on 10/26/ Davis Productivity Award on 6/24/11 Plaque with $500 Cash – Bronze Telly Award (Safety)for DBPB evaluation video The Telly Awards Council received more than 13,000 entries from around the world ! Bronze Anvil Award of Commendation winner on 6/9/ Bronze Anvil Award of Commendation winner on 6/9/11! The program recognizes and honors the very best public relations tactics executed each year. This annual award event is listed as one of the “New York Top 100 events”! Davis Productivity Award on 6/21/12 Plaque with $1250 Cash

Additional Awards, (1) US & (2) Statewide awards! DISTRICT 7 DESIGN-BUILD PUSH BUTTON -- Award Winning Contract AASHTO President’s Transportation Award - Highway Traffic Safety FICE Outstanding Project Awards Program - Minor Project FTBA Best in Construction Award - “Special Significance” Category

Tasks issued in Fiscal Years 2009/2010 (1/19/10 to 6/30/10) 2010/2011 (7/1/10 to 6/29/11) 2011/2012 (6/30/11 to 1/18/12) Tasks issued in Fiscal Years 2009/2010 (1/19/10 to 6/30/10) 2010/2011 (7/1/10 to 6/29/11) 2011/2012 (6/30/11 to 1/18/12) 06/18/201321FDOT D7 DBPB Evaluation

$20.13M in 34 months (3 FYs) -- $6.10M State fund + $1.8M for signal hanger modifications (state earmark fund) and $12.23M Federal Safety fund. Issued 45 tasks/55 projects in 34 months (3 FYs) federal safety funded projects & 17 state funded projects. Task cost varied between $33,000 and $2,652,230  Flexibility Federal safety funded projects covered 109+ highway miles of Inverted Profile marking/ Wet Weather Audible striping to address lane departure crashes, pedestrian safety improvement for 510+ intersections, 54+ highway miles of bike lane S&PM, high friction pavement for 2 interstate ramps, 12 intersection/roadway safety improvement projects, signal rebuilds for 3 locations, and 1 Intelligent Transportation System project. State funded projects covered signal re-builds for 20 locations, signal hangers for 130 locations, intersection /interstate operational improvement for 11 locations, and 1 Intelligent Transportation System project. DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Total Tasks & $ in 3 Fiscal Years 06/18/201322FDOT DBPB Evaluation

Details for an Example DBPB I project, Task 1: Notice to Proceed Date : January 19 th 2010 Construction Days for Task 1: 189 Contract Task Days + 72 Rain Days Completion Date for Task 1: October 6, 2010 Total Cost (Lump Sum): $1,719, Total Number of Projects: 11 Local Agencies Involved: Counties: Citrus, Hernando, Pasco, Hillsborough and Pinellas; Cities: Tampa, Pinellas Park, St. Petersburg Project Types: Inverted Profile Markings, Signal Improvements, Intersection Improvements, Overhead Warning Signs, ITS Improvements, and Pedestrian Safety Improvements DISTRICT 7 DESIGN-BUILD PUSH BUTTON 06/18/201323FDOT DBPB Evaluation Design Build Push Button contract can issue numerous tasks, covering various project types through the life of the contract (2 years in this case)

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Task Tracking Sheet 06/18/201324FDOT D7 DBPB Evaluation

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Task Tracking Map Location Summaries – Fiscal Years 2009/2010, 2010/2011 & 2011/2012: High Emphasis Crosswalk Locations: 510 Signal Hanger Locations: 130 Median/Intersection Improvement: 11 Inverted Profile / Wet Weather Marking: 109 highway miles ITS Improvement: 2 Signal Rebuild Locations: 23 06/18/2013 FDOT DBPB Evaluation 25 High Emphasis Crosswalk Miscellaneous Improvements Wet Weather Markings

Tasks Evaluation 06/18/201326FDOT DBPB Evaluation

Typical Highway Construction Job Estimates for Highway Projects in Preliminary Engineering & Construction – The 2007 estimate by FHWA shows $1 billion of Federal-aid expenditure supported 10,300 construction oriented jobs. ( The American Recovery and Reinvestment Act (ARRA) -- $1 billion of Government expenditure will create 10,583 job-years -- Executive Office of the President Council of Economic Advisers – May, As of August 20, 2010, the Direct Jobs data received from ARRA projects by Florida DOT is: 84,503. ( Total jobs created/saved by the DBPB contract in both Fiscal Years (18-month for $22M tasks) in the Preliminary Engineering & Construction areas -- 88! (actual count) DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Jobs Saved or Created 06/18/201327FDOT D7 DBPB Evaluation

Total Project Time from “Concept to Concrete” historically for safety projects varies from 30 months to 58 months per types of projects. Typical Total Project Time for DBPB – from 2 months to 9 months! Project Time Saving – 28 months to 49 months! DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Example Project Time Evaluation

Potential crash reduction and actual reduction for 5 safety projects “Case Studies” in the DBPB I  5.01 vs /Year Corresponding potential crash reduction benefit for “Case Studies”  $18.5M (Total Safety Project Cost: $4.5M) DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Benefit Evaluation Project Types LocationsProjected Crash Reduction per Year Traditional Const. Time (Months) DB PB Const. Time (Months) Time Savings (Months) Potential Crash Reduction DBPB Cost Per Crash Potential Crash Reduction Correctable Crashes Before Construction (Per Year) Actual Correctable Crashes After Construction (Per Year) Reduction Factor Percent of Initial Projected Crash Reduction Achieved Inverted Profile Pavement Markings (Task #1) & Wet Weather Audible Pavement Markings (Task #5) Inverted Profile Pavement Markings US $200,834$2,416, %270.13% US $211,613$2,009, %269.37% SR 35 (US 301) $102,305$1,154, %326.23% Installation of 702 Inverted Profile Pavement Markings to reduce Nighttime/ Wet Weather/ Lane Departure Crashes SR 686 (Roosevelt Blvd) $118,319$165, %390.63% SR 686 (Roosevelt Blvd) $118,319$284, %335.50% SR 50 (Cortez Blvd) $118,319$258, %154.76% SR 50 (Cortez Blvd) $371,295$227, %382.65% US $371,295$438, %330.69% SR $371,295$373, %129.40% US $371,295$1,332, %174.22% Safety Improvement (Task #14) New Traffic Signal SR 582 (E. Fowler Ave) $128,668$803, %204.08% Traffic Operations / Safety (Task #15) Roadway & Signal SR 580 (Hillsborough Ave) $108,240$7,488, %168.31% Safety Improvements (Task #18) High Friction Pavement SB I-275 at SR 60 Ramp H $115,501$1,131, %321.43% NB I-75 at SR 60 Ramp D $115,501$377, %214.29%

Design & Survey Fee % in the DBPB contract – 16%, 18% or 20% of the total project construction cost – per the level of project difficulty. Design & Survey Fee % for the traditional design-bid-build projects shown in the Florida DOT system – depends on the “size” of the projects – varies from 8% (mega $100+ million projects) to 150+% (small operational projects). DBPB projects are usually in the small operational project (30% to 150+%) category. Construction Engineering Inspection Fee % in the DBPB contract – funded and conducted by FDOT – average 9%. Construction Engineering Inspection Fee % for the traditional design-bid-build projects shown in the Florida DOT system – average 10% - 15%. DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Design & CEI Cost Evaluation Huge Cost Saving in the Design & CEI Cost -- at least 30% saving! 06/18/201330FDOT DBPB Evaluation

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Example Construction Cost Evaluation, State Wide Unit Price vs. DBPB Unit Price 06/18/201331FDOT DBPB Evaluation Project Type DescriptionCorresponding Task NumbersAverage % Difference vs. Statewide Unit Price District Wide High Emphasis Crosswalk Enhancements2, 32, 39, 43, 44 & % District Wide Inverted Profile Markings5 & % District Wide Wet Weather Audible Pavement Markings1(6), 1(9), 1(10), 5, 17, 28, 29 & % District Wide Pedestrian Signal & Pedestrian Features1(2), 13, 16 & % Bicycle Lanes Signing & Pavement Markings25, 26, 36, 37 & % New Signal / Signal Rebuild14, 40, 46 & % Offset Left Turn Lanes41 & % Miscellaneous Signing & Pavement Markings1(7) & % Overhead Sign Structure1(8)-17.10% Installation of Advanced Flashers1(4)-3.24% Quik Curb to Concrete Median % Intersection Improvements % District Wide High Friction Surface Treatment % Installation of Traffic Separator %

DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Before & After Pictures

DBPB Contract & Process Details – Everything you want to know! DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Evaluation Binder 33

Contract Pros & Cons 06/18/1334FDOT DBPB Evaluation

Customer Service -- Florida DOT can finish operational or safety improvements to better meet public expectations. Saves Time -- the shortest project time is 2 months for design & build (Gulf Blvd pavement messages). Minimum project time reduction: 28 months! Saves Lives – Reduce project time = Obtain crash reduction early! Flexibility – Can issue small or large projects (samples from $33K to $2.65M). Created/Saved Jobs – 88! Fast plan review process enforced by the District Design Engineer. Weekly Progress Meetings between FDOT & DBPB teams help -- Communication! Innovative Technology to enhance Communication – SharePoint & ERC (Electronic Review Comment System). Teamwork between FDOT District 7 offices is amazing! DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Pros 06/18/201335FDOT DBPB Evaluation

Administration Issues -- requires a higher level and constant communication between all offices to streamline process. Tasks need to have good feasibility study & clear project scopes. Technology is good. However, if system breaks, time lost! – ERC system. Procedure issues. Can not address safety issues along local roads. NEPA is needed even for state funded projects. Traffic Operations DBPB contract is designed to address traffic operational or safety issues, not roadway improvements – higher unit price for roadway items. Limited pay items. There are issues to be resolved when adding pay items. Potential backlog due to numerous tasks – need to plan work force well. Limited staff to review multiple tasks concurrently. Difficult to address safety along local roadways. DISTRICT 7 DESIGN-BUILD PUSH BUTTON – Cons 06/18/201336FDOT DBPB Evaluation

What Actions are Next? 06/18/201337FDOT D7 DBPB Evaluation

Expand DBPB program to address additional types of projects and issues. DISTRICT 7 DESIGN-BUILD PUSH BUTTON – What Actions are Next? 06/18/201338FDOT DBPB Evaluation Find solutions to address Off-system safety issues using DBPB.

Saves Time & Money! Reduces Congestion! Creates Jobs! Saves Lives! Every Day Counts when it comes to Safety! What is this DBPB Contract? DISTRICT 7 DESIGN-BUILD PUSH BUTTON

DBPB Contract information, please contact: Peter Hsu, P.E. District Safety & Special Projects Engineer Florida Department of Transportation – District N. McKinley Drive Tampa, FL (813) /18/201340FDOT DBPB Evaluation Answer your questions