Presented by Tom Erickson & Eric McCracken Benefits of a Paperless Office Workflow and Document Management

CAPTURE: SCANNER, MFD, ELECTRONIC, , FAX INDEXING FIELDS: INVOICE NUMBER, VENDOR NAME, PO NUMBER, EVEN LINE ITEM DETAIL WORKFLOW: ROUTING, REVIEW, EXCEPTIONS & APPROVALS CENTRAL REPOSITORY: STORAGE, ARCHIVING AND RETENTION What To Consider

VARIOUS INVOICE SOURCES & FORMATS VARIOUS INVOICE SOURCES & FORMATS INPUT QUALITY INPUT QUALITY VENDOR COOPERATION VENDOR COOPERATION INDIVIDUAL VS. BATCH CAPTURE INDIVIDUAL VS. BATCH CAPTURE Capture

WHAT IS THE IMPACT OF PROPER INDEXING? WHAT IS THE IMPACT OF PROPER INDEXING? MANUAL VS. AUTOMATIC MANUAL VS. AUTOMATIC THE “TRADE OFFS”: TIME, ACCURACY AND COST THE “TRADE OFFS”: TIME, ACCURACY AND COST Indexing

RULES BASED BRANCH LOGIC RULES BASED BRANCH LOGIC BUSINESS RULES BUSINESS RULES OVERSIGHT/LOAD BALANCING OVERSIGHT/LOAD BALANCING SIMPLE TO BUILD USING DRAG AND DROP SIMPLE TO BUILD USING DRAG AND DROP Rules-Based Workflow

TO THE CLOUD (PUBLIC)? TO THE CLOUD (PUBLIC)? OR, ON-PREMISES (PRIVATE)? OR, ON-PREMISES (PRIVATE)? Central Repository - Where do documents go?

EVOLUTION OF THE PAPERLESS OFFICE INCORPORATING WORKFLOW EVOLUTION OF THE PAPERLESS OFFICE INCORPORATING WORKFLOW ASSOCIATED COST SAVINGS ASSOCIATED COST SAVINGS BENEFIT SUMMARY BENEFIT SUMMARY Real Life Examples

The cost of people processing these documents – BEFORE it goes into the filing cabinet. $4 minimum savings for every document processed through the organization.

C ASE S TUDY : Major East Coast Municipal Government After implementing CoreIntegrator Workflow: Increased productivity and throughput in AP by 86%. Average invoice processing time was reduced from more than 90 days to 4.5 days. Percentage of payments made in < 30 days increased from 20% to 82%. AP Automation Case Study

Dynamics GP Integration Points General Ledger: - G/L Transaction - G/L Inquiry - Quick Journal Entry - Quick Journal Inquiry - G/L Account Setup Accounts Payable: - Payables Transaction Entry - Payables Transaction Inquiry - Manual Payment Entry - Manual Payment Inquiry - Vendor Maintenance - Vendor Inquiry - Intercompany Accounts Receivable: - Receivable Transaction Entry - Receivable Inquiry - Cash Receipts Entry - Cash Receipts Inquiry - Customer Maintenance - Customer Inquiry - Salesperson Maintenance Purchasing: - Purchase Order Entry - Purchase Order Inquiry - Purchasing Invoice Entry - Purchasing Invoice Inquiry - Receiving Entry - Receiving Inquiry Inventory: - Item Entry - Item Transfer - Inventory Inquiry - Item Maintenance - Item Inquiry Payroll: - Employee Maintenance - Employee Inquiry - Employee Benefit - Employee Deduction - Employee Direct Deposit - Employee Tax - Local, State, Federal Bank Reconciliation: - Bank Deposit Entry - Bank Deposit Inquiry - Bank Transaction Entry - Bank Transaction Inquiry Bill of Materials: - Assembly Entry - Assembly Inquiry - Bill of Materials Maintenance Sales Order Processing: - Sales Transaction Entry - Sales Transaction Inquiry - Sales Order Fulfillment Invoicing: - Invoice Entry - Invoice Inquiry Fixed Assets: - Asset General Information Human Resources: - Employee Maintenance - Benefits/Deductions Summary - Benefits/Deductions Overview - Employee Dependents - Discipline Entry - Education - Grievances - I-9 - Employee Injury - Orientation Checklist - Property - Employee Review - Review Policies Setup - Employee Skills - Termination Checklist - Test, Training and Transfers - Unions - User Defined - Cash Account - Health Insurance - Life Insurance - Retirement Plans - FMLA - Attendance Maintenance - Attendance Transaction Entry

What Next? Things to Consider Don’t try to automate everything at one time Discovery: up front consulting is a requirement This is a 3 to 6 month project Get all the details in writing – a statement of work This will change the way people work Next Steps Are you a prospect for Workflow? Get Educated Find a company that will “consult” with you, not just push a software solution Focus on the process that gives the best return but still consider the overall big picture

Contact Us: Follow Us:  Tom Erickson Senior Vice President   Eric McCracken Senior Account Executive   Website  Facebook  LinkedIn support-services-inc. support-services-inc.  Twitter Thank you!!!