SharePoint and Active Directory Update March 18, 2010

SharePoint and Active Directory: March 18, 2010 What is SharePoint? Microsoft SharePoint is a content management system that consists of browser-based collaboration and a document-management platform. It is intended to be a collaborative workspace and a tool to allow offices to move to a paperless environment and utilize workflow processes. SharePoint is tightly integrated with desktop tools, and is a less expensive solution (site license) for document management than DocuShare, our old content management system.

What is Active Directory? Active Directory (AD) is a database of users and network resources that IT managers can use to manage security and other functions in a networked computing environment. AD has similar functionality as UofL’s existing Novell eDirectory, but AD is more tightly integrated with desktop tools such as Microsoft Office and SharePoint. SharePoint and Active Directory: March 18, 2010

Current Status of the DocuShare Migration DocuShare DocuShare has been retired although two units have not yet completely migrated to SharePoint. No new accounts or directories are being created. SharePoint SharePoint provides document management, sharing solutions, and workflow to automate processes with extensive collaboration abilities. KnowledgeLake is integrated with SharePoint providing capture and indexing of paper and electronic documents directly into SharePoint. SharePoint and Active Directory: March 18, 2010

Who is using SharePoint? Secure / Public Type of UnitNumber of Sites Secure SiteAcademics7 Administration13 Health Sciences Center4 Research4 University Organizations3 Public SiteAcademics3 Administration5 Health Sciences Center4 Research2 University Organizations2 Total47

SharePoint and Active Directory: March 18, 2010 How to Get Started with SharePoint 1.Complete form at management/sharepoint-service-request-form to request your sitehttp://louisville.edu/it/services/document- management/sharepoint-service-request-form 2.IT staff will schedule a meeting(s) 3.Complete SharePoint training for coordinators and users. See the training schedule at Place workstations for all users into the Active Directory Domain. See directory for information and documentation. directory 5.Complete structure of site and assign security groups. 6.Begin using SharePoint.

Why use Active Directory? SharePoint authenticates against Active Directory. Microsoft designed SharePoint to integrate tightly with both Active Directory and Microsoft Office. When the workstation is placed into the Active Directory domain, if the user is logged into the workstation, the workstation will pass the user’s credentials to SharePoint. The user will not have to log into SharePoint. The whole university will eventually move to Active Directory SharePoint and Active Directory: March 18, 2010

Centrally manage PCs placed into the Active Directory domain Improved, centrally controlled groups through Identity Management Allow distributed control over departmental groups Improved administrative reporting Allows you to prepare for when UofL migrates off Novell Active Directory Advantages SharePoint and Active Directory: March 18, 2010

You do not have to be using SharePoint to use Active Directory You may have some employees who are using SharePoint; they would like to have their workstations placed into the Active Directory domain to eliminate multiple log-ins You do not have to place all workstations in your unit into the Active Directory domain before you can begin using Active Directory We recommend that you begin placing new workstations into Active Directory as you receive them Reduces your workload when you have to move to Active Directory Allows you to deploy software Additional Information SharePoint and Active Directory: March 18, 2010

Informational Links SharePoint and Active Directory: March 18, 2010 Active Directoryhttps://louisville.edu/it/accounts/active-directory SharePointhttps://louisville.edu/it/services/document-management SharePoint Information Center

Who has SharePoint and Active Directory Accounts? SharePointActive Directory Students Students do not get accounts in SharePoint. Accounts for Student Assistants (S26) will have to be requested. All currently enrolled students All students admitted for future terms Employees All active employees All Retirees and Gratis who have kept their GroupWise accounts active All active employees All Retirees and Gratis who have kept their GroupWise accounts active Sponsored Account Holders Only if requested All SharePoint and Active Directory: March 18, 2010

Questions? SharePoint and Active Directory: March 18, 2010