Creating Online Student Forms SmartCatalog

What is Academic Content Management? Any information that has multiple editors and reviewers and which must be published online and occasionally in print. Lives outside of the SIS and Degree Audit systems but integrates with both. SmartCatalog

One interface for all your jobs. Compete academic content management: Catalogs Curriculum Management Student forms Transfer credit evaluation …and more! SmartCatalog

Learn only one application Tools that you control: Client designed web forms Multiple workflows Roles-based permissions notifications Web and print publishing SmartCatalog

Data components streamline staff work. Customized data design Relational Data Systems integration Data records maintain more than just catalog information Forms Client controlled workflow SmartCatalog

Online Student Forms Almost any form, add course, change major, register for graduation, etc., can be created in IQ. The difference: – More administrative oversight – Special security measures – Forms may be cross-discipline Non-technical administrators may create External forms. SmartCatalog

Student Form Routing Student downloads form from Campus admin. Website—they may be posted anywhere. Form is completed, student “submits” Form is deposited into a central folder in the IQ database. SmartCatalog

Student Form Routing generated to faculty, dean or registrar to alert them of a form in the loop. Form is delivered to system workbox for first reviewer. Form is reviewed and submitted to next reviewer as indicated SmartCatalog

Student Form Pickup SmartCatalog

Sample Form SmartCatalog

Commencement Participation SmartCatalog

Course Change

SmartCatalog Graduation application

Special Security to Protect Personal Information Forms may contain student IDs As form moves through the web during workflow, it needs an extra layer of security That is called a Secured Socket Layer (SSL) Public service announcement: Look for HTTPS Enforces SSL SmartCatalog

Submit Form is archived in system for future reference Paper copies of completed form may be generated. SmartCatalog

IQ system overview SmartCatalog

Personalized Dashboard SmartCatalog IQ Users are presented with their permitted content upon login. Content is arranged by phase of workflow (more on that later)

Highlight and Type Editing SmartCatalog IQ

Change Tracking SmartCatalog IQ Every time a change is made

Audit Trail SmartCatalog IQ Records workflow history with embedded s and comments

User Report SmartCatalog IQ Understand what users are doing in the system and track their progress, before deadlines are missed.

Item Report SmartCatalog IQ Track the progress on a number of items at one time. The item report shows you the status of each item; when it was last worked on; by whom and if it’s been left locked.

Dependency Reports SmartCatalog IQ Automatic Agenda creation

Course import from SIS SmartCatalog

Automatic table updates SmartCatalog

Custom Web Catalogs

MyCatalog Students can create a custom list of their degrees, courses and other material. Advisors can use it to manage curriculum for multiple students. SmartCatalog

Course pop-ups

Link prerequisites

Show requirements by Type…

…and Program Map

Link to course schedules

Curriculum Management Managing new and revised courses and program proposals. Complex and branching workflows. Cross-discipline approvals. Committee reports and tools. Can include system or state level review. SmartCatalog

Components Forms Attachments Complex and branching workflows Frequent oversight during process Committee tools (agendas, print-outs, etc.) SmartCatalog

Custom Forms Drop-down menus and required fields ensure accuracy and completion.

Help them get it right. Write and edit your own instructions for forms. This information is used to create and place a new program or confirm the identity of an existing program. All fields are required for new programs.

Attach doc.s to forms Attachments Conditional workflows SmartCatalog

Conditional Workflow Routing is activated by choice on forms

Dependency Reports Let’s you know which items will be affected by a proposed change.

Rules-based Workflow ACCEPT Multiple and bi-directional paths based on decisions REJECT TABLE Submit form Dean Review Return to sender Committee Discussion

Include all Division Approval Multi-part forms gather input from stakeholders Division Approval

Committee Agendas SmartCatalog IQ Automatic Agenda creation

SmartCatalog IQ Advanced Programming Interface (API) exposes content to the SIS in a risk free process Integration with Student Information System Approved new and revised courses at completion of Curriculum process Student Information System

SmartCatalog IQ Reporting from IQ makes updating degree audit tables faster and more accurate. Streamline Degree Audit System Scribing Requirement Updates Report from IQ Informed ScribingDegree Audit System updated

Online Student Forms SmartCatalog New from IQ

Syllabi SmartCatalog New from IQ

Syllabi Templates SmartCatalog

Published Syllabi SmartCatalog

Transfer Credit Evaluation SmartCatalog New from IQ

Searchable catalog database SmartCatalog

Searchable catalog database SmartCatalog

Find courses and programs

One system for all your needs. Compete academic content management: Catalogs Curriculum Management Syllabi Management Student forms Transfer credit evaluation …and more! SmartCatalog

Better Technology. Powerful technology with a world-wide developer base. Sixteen years of delivering quality in higher education. Personal, friendly service from experienced staff. SmartCatalog IQ

Better Deal. A true Software-as-a-Service model; no investment in software is required. Service-based pricing— not enrollment based. Flexible subscription plans make the system affordable for small schools. SmartCatalog IQ

Quick implementation. Complete and pain-free implementation services provided by SmartCatalog staff. All services and output is customized. Campus IT support is not required. SmartCatalog IQ

The sole source for complete Academic Content Management. Call or visit academiccatalog.com to schedule a Demonstration. SmartCatalog