Equal Employment Commission Report – City Clerk’s Office By City Clerk Katherine Gong Meissner

Mission Statement To be a partner in the democratic process; to serve as a public information source and communication channel to the City Council To be a partner in the democratic process; to serve as a public information source and communication channel to the City Council

City Clerk Serves as Clerk of the Council and Secretary of: Serves as Clerk of the Council and Secretary of: Redevelopment Agency Redevelopment Agency Civil Service Commission Civil Service Commission Equal Employment Commission Equal Employment Commission Salary Setting Commission Salary Setting Commission Stockton Center Site Authority Stockton Center Site Authority Public Finance Authority Public Finance Authority Racial Harmony Task Force Racial Harmony Task Force

City Clerk Public Finance Authority Public Finance Authority Tourism Business Improvement District Tourism Business Improvement District

City Clerk Administers municipal elections Administers municipal elections Executive Project Manager for selecting and implementing an Electronic Document Management System (EDMS) Executive Project Manager for selecting and implementing an Electronic Document Management System (EDMS) Establishes standards for managing the content of information systems Establishes standards for managing the content of information systems Directs the adjustment of Council district lines Directs the adjustment of Council district lines Administers the citywide records management program Administers the citywide records management program Serves as a public information source and communication channel to the Council; and Serves as a public information source and communication channel to the Council; and Initiates and monitors Fair Political Practices Commission filings. Initiates and monitors Fair Political Practices Commission filings.

GENERAL ADMINISTRATION Issuance of Electronic Document Management System (EDMS) RFP Issuance of Electronic Document Management System (EDMS) RFP Supervising Deputy City Clerk Dora Sidrian is completing the Certified Municipal Clerk (CMC) designation in August 2007 Supervising Deputy City Clerk Dora Sidrian is completing the Certified Municipal Clerk (CMC) designation in August 2007 Assistant City Clerk Bonnie Paige will attend the first session towards the Certified Municipal Clerk designation in August 2007 Assistant City Clerk Bonnie Paige will attend the first session towards the Certified Municipal Clerk designation in August 2007

GENERAL ADMINISTRATION (cont’d) Program Manager Tony DeGruy, Project Manager of the Electronic Document Management System (EDMS) transferred to City Clerk’s Office Program Manager Tony DeGruy, Project Manager of the Electronic Document Management System (EDMS) transferred to City Clerk’s Office Antoinette Henson was hired May 17, 2007 to fill the part-time position in the Clerk’s Office. Antoinette Henson was hired May 17, 2007 to fill the part-time position in the Clerk’s Office.

Highlights Elections Administration November 7, 2006 Election November 7, 2006 Election Councilmember Steve Bestolarides was re- elected to serve District 1 Councilmember Steve Bestolarides was re- elected to serve District 1 Councilmember Leslie Baranco Martin was re- elected to serve District 3 and appointed as Vice-Mayor Councilmember Leslie Baranco Martin was re- elected to serve District 3 and appointed as Vice-Mayor Dr. Susan Talamantes Eggman was elected to her Council seat in District 5 Dr. Susan Talamantes Eggman was elected to her Council seat in District 5 The Civil Service Measure N was defeated by % of the votes The Civil Service Measure N was defeated by % of the votes

Highlights Miscellaneous Assignment Airport Corridor Action Team (ACT) Activities: Airport Corridor Action Team (ACT) Activities: Phase I of the Neighborhood Services Center (NSC) is completed. Phase I of the Neighborhood Services Center (NSC) is completed. A facilitator contract was approved by Council on June 5, 2007 for Phase II of the NSC project A facilitator contract was approved by Council on June 5, 2007 for Phase II of the NSC project

EDUCATION AND TRAINING Elections administration and legislation Elections administration and legislation Council Candidate processing and filing requirements Council Candidate processing and filing requirements Initiative, Charter Amendment, and Referendum Petitions technical processing and filing requirements Initiative, Charter Amendment, and Referendum Petitions technical processing and filing requirements Political Reform Act: Political Reform Act: Campaign Disclosure laws processing and filing requirements Campaign Disclosure laws processing and filing requirements Economic Interest Statement processing and filing requirements Economic Interest Statement processing and filing requirements

EDUCATION & TRAINING (cont’d) Brown Act Requirements/Open meeting laws Brown Act Requirements/Open meeting laws Public Records Act Public Records Act Electronic Records Management Electronic Records Management Information Technology as it relates to Electronic Document Management Information Technology as it relates to Electronic Document Management Management and Supervision Management and Supervision Public Hearing requirements Public Hearing requirements

Training/Educational Seminars City Sponsored How To Conduct Effective Performance Evaluations How To Conduct Effective Performance Evaluations Safety for Supervisors - Supervisors Training Certificate Class Safety for Supervisors - Supervisors Training Certificate Class Building Basic Supervisory Skills - Supervisor’s Certificate Program Training Building Basic Supervisory Skills - Supervisor’s Certificate Program Training Motivating Problem Employees Motivating Problem Employees Harassment Training for Supervisors - Supervisor’s Certificate Program Training Harassment Training for Supervisors - Supervisor’s Certificate Program Training

Training/Educational Seminars City Sponsored (cont’d) Emotional Intelligence Emotional Intelligence How to Conduct Effective Interviews How to Conduct Effective Interviews A number of IT Training Classes A number of IT Training Classes Citizen Request Management System Citizen Request Management System Effective Writing Skills Effective Writing Skills Performance Action Plans Performance Action Plans State of the City State of the City Editing and Proofreading Editing and Proofreading FPPC – SEI training (Clerk sponsored) FPPC – SEI training (Clerk sponsored)

Outside Educational Seminars and Workshops California Association/Clerks & Election Officials - New Law & Elections Seminar, December 2006 California Association/Clerks & Election Officials - New Law & Elections Seminar, December 2006 Sacramento Matrix Program Sacramento Matrix Program The Influence Index The Influence Index Archives Month Planning Session #3, Sacramento Archives & Museum Collection Center Archives Month Planning Session #3, Sacramento Archives & Museum Collection Center

Outside Educational Seminars and Workshops (cont’d) City Clerk’s Nuts & Bolts Seminar City Clerk’s Nuts & Bolts Seminar Granicus User’s Group Granicus User’s Group Continuing Education for Public Employees (CEPO) Continuing Education for Public Employees (CEPO) National Association of Government Webmasters Conference National Association of Government Webmasters Conference National Incident Management Systems Training Program (NIMS) National Incident Management Systems Training Program (NIMS)

Recruitment Publications The Record The Record The Tri-Valley Herald The Tri-Valley Herald Jobs Available Jobs Available California Job Journal California Job Journal Hispanic Hotline Hispanic Hotline Black Careers Black Careers Asian Pacific Careers Asian Pacific Careers City Clerks Association of California Newsletter and Website City Clerks Association of California Newsletter and Website League of California Cities City Clerk Listserv (electronic network consisting of nearly 300 California cities) League of California Cities City Clerk Listserv (electronic network consisting of nearly 300 California cities) EDD EDD City of Stockton Website City of Stockton Website Central Valley Jobs Website Central Valley Jobs Website

City Clerk Staffing Levels GENDER GENDER Female 6 (66.6%)7 (70%) Male 3 (33.3%)3 (30%) SUPERVISORY SUPERVISORY 2006 and 2007 (no change) 3 females (2 minority) 3 females (2 minority)

ETHNICITY African American - 1 (10%) African American - 1 (10%) Hispanic - 1 (10%) Hispanic - 1 (10%) Asian - 3 (30%) Asian - 3 (30%) American Indian - 0 (0%) American Indian - 0 (0%) White - 5 (50%) White - 5 (50%)

MINORITY COMPARISONS City Clerk’s Office – 50% City Clerk’s Office – 50% County Population – 44.3% County Population – 44.3% City Population – 54.66% City Population – 54.66% City Employees (All) – 34.13% City Employees (All) – 34.13%

CITY CLERK The End Questions