STUDENT ORGANIZATION WEB SITE Matthew Doering June 7, 2010

Overview  Introduction  Project Description / Intended Use  Design Protocols  Deliverables  Demonstration  Conclusion

Introduction  Problem  Lack IT infrastructure  Digital documents; nowhere to store them  Records turn over with students  Workload falls on 1 person

Project Description / Intended Use  Online content and collaboration website  Document management system  Databases for record keeping  Finance center  Workload delegated to position holders  Information gathered from everyone

Design Protocols  XAMPP  Apache, MySQL, PHP, Perl  OpenKM  Document management system  Various languages / source code  Google Code, JavaScript, TableGear, AJAX  MediaWiki  Wiki

Timeline

Budget ItemDescription Retail Cost Incurred Cost Hardware Server $800.00$0.00 Software Apache HTTP Server (2.2.14)Web Server (Open Source)$0.00 PHP (5.3.1)Scripting Language (Open Source)$0.00 mySQL (5.1.41)Database Management System (Open Source)$0.00 PHP myAdmin (3.2.5)SQL Administration (Open Source)$0.00 OpenKMDocument Management System (Open Source)$0.00 Toad for MySQL (4.5)SQL Administration (Freeware)$0.00 MediaWiki (1.15.1)Knowledge Management System (Open Source)$0.00 Labor 15 Hours/Week * 16 Weeks * $20/Hour$4,800.00$0.00 Other Domain Name $21.38$0.00 Total:$5,621.38$0.00

Risk Management Description of RiskLevel of Risk Description of the Mitigation ProbabilityImpactType 1 Other products on the market offer same solution, and better HighRisk MitigationLowMediumMarket Risk 2 Product has low / no return on investment LowRisk MitigationVery lowLowFinancial Risk 3 Software and Hardware become outdated / unsupported HighRisk MitigationLow (in reasonable time period) HighTechnology Risk 4 Too many / Too few of people use the solution HighRisk AvoidanceLow now, Moderate in 3+ years. MediumPeople Risk 5 Project does not get completed in allotted time HighRisk MitigationLowHighStructure / Process / Schedule Risk

Deliverables  Secure site to access confidential documents.  User permissions to allow and deny access.  Financial system.  Centralize place to store data.

Tables in Database

Demonstration

Conclusion  Communication is essential  Documentation is important  Easier & more accurate finances  Information is readily available

Questions?