The Colors of Event Planning “So You Want To Have a Retreat?”

The Colors of Event Planning Primary ColorsPrimary Colors –What are they? Secondary ColorsSecondary Colors –What are they? –How do you get them? Custom ColorsCustom Colors –Why are they necessary?

The Colors of Event Planning

‘primary’What were the ‘primary’ colors in the video clip? ‘secondary’What were the ‘secondary’ colors in the video clip? ‘custom’What were the ‘custom’ colors in the video clip?

The Colors of Event Planning Break into small groups (pairs or triads) Each person has one minute to answer the following question: What was the best conference you ever attended? (reports) Each person now has two minutes to answer the following question: What made it that way? (reports) Last question for everyone: How long ago was that?

The Colors of Event Planning Can excellent, meaningful, life-changing events be planned for today? (See your notebook for handout sheet) 1.The nature of meetings must change. They must become more interactive, a place for the free flowing of new ideas, new strategies, not just giving out information. People are looking for experiences, meaningful experiences.

The Colors of Event Planning 2.Technology must enhance this process of change, not just speed up or facilitate the old way of doing things. This will require new ways of thinking about and implementing technologies that increase interaction before, during and after meetings. Wireless internet connections, cell phones and personal electronic devices i.e. Blackberry’s enable today’s meeting planner to encourage group participation with information gathered ‘on the spot’ as well as being able to keep in touch with all participants electronically regarding schedule changes, appointment times, evaluation of sessions and events, pre-event planning via , website information for participants of faculty, schedule, directions, etc.

The Colors of Event Planning 3.The event planner must accept the responsibility for helping lead the organization in finding new ways to interact. How do you build into the schedule ‘new ways’ of interacting in your group meeting?

The Colors of Event Planning What are the goals, objectives, outcomes, purpose and/or vision for your meeting? What do you want people to ‘go away with’ when the meeting is over? You must start with your outcome and work backwards. If you don’t know your outcome, how will you know if the event has been a success?

Questions that every event planner needs to address: 1.Location: What are the pros and cons of a Christian Conference Center versus a hotel? (primary, secondary, custom) 2.What is your theme? How can your carry your theme across throughout the event? (primary, secondary, custom) 3.Schedule? How long? What will each day look like? How do you balance large group, small groups and free time? (primary, secondary, custom)

The Colors of Event Planning 4.Content of the event (primary, secondary, custom) 5.Budget/Cost/Cost Recovery (primary, secondary, custom) 6.On-site coordination (primary, secondary, custom) 7.Audio-visuals (primary, secondary, custom) 8.Food/Beverages/Breaks (primary, secondary, custom) 9.Space Utilization for Large Groups and Small Groups (primary, secondary, custom)

The Colors of Event Planning 10.Printed schedule, notebook, name tags and or program (primary, secondary, custom) 11.Transportation of group, speakers, breakout leaders (primary, secondary, custom) 12.Signage (primary, secondary, custom)

The Colors of Event Planning

Event Organizational Options THIS VS. THIS Which organizational style is better?

The Colors of Event Planning