Cross Oak Ranch Homeowners’ Association Annual Meeting November 30, 2011
Cross Oak Ranch HOA Annual Meeting Agenda Call to Order Introductions Roles and responsibilities living in an HOA community Review of goals, activities, challenges, finances Comments and Suggestion General Discussion – Questions and Answers Adjournment
Cross Oak Ranch HOA Annual Meeting Introductions HOA Board of Directors Acting President Stephen Howard V.Pres - Secretary-Treasurer Ryland Homes
Cross Oak Ranch HOA Annual Meeting Introductions CMA Community Management Associates Plano Regional Vice PresidentKaren Boyd Mid Cities Regional Vice PresidentRob Koop Association ManagerMichele Harris Administrative AssistantKay Martin Compliance CoordinatorCindy Sulsar
Roles and Responsibilities living in an HOA community Contribute to the maintenance of the common areas Maintain Property Standards Volunteer
Cross Oak Ranch HOA Annual Meeting Management Report 2011 Insurance Covered Storm Damage Marina Dock & Gazebo Replaced Bus Stop Roof & Missing Siding Replaced and Painted Removed & hauled away fencing debris Small Pool – All Arbors Replaced Large Pool Roof Replaced – (twice) Gutters installed Pool Building Painted
Cross Oak Ranch HOA Annual Meeting Management Report 2011-cont. ACC Committee Formation for Post- Construction ACC Requests Lake Management Insurance Savings (approximately $6,000) Assistance from County Code Enforcement Fences Inoperable Vehicles Junk stored in Yards Trash / debris Holiday Decorations
Cross Oak Ranch HOA Annual Meeting Financial Review as of 10/31/2011 Operating Balance$104,194 Excess Operating Balance$131,178 Doubtful Accounts($ 32,141) Accounts Receivables $202,109 Reserve Fund$ 7,128
Cross Oak Ranch HOA Annual Meeting 2012 Objectives Repair Irrigation Replace missing fountain Replace Pool Signage Repair/Replace Pool Furniture Expand Pool surveillance cameras Rectify Pond Leakage/Algae Issue Repair Pool Leaks Correct Splash Park Drainage
CMA – Association Management Goal Promote and Support the success of Cross Oak Ranch Homeowners’ Association Collect Homeowner Assessments Expense Management Budget, Vendors, Problems, Planning CC&R Enforcement Architecture, Violations, Collections Administrative Services Accounting, Legal, Insurance, Resale Encourage Homeowner participation Committees Future Board of Directors leadership
Future Dev
Assessments Semi-Annual Assessment $ Enforcement - Collection Policy After 30 days, add late fee and interest After 60 days, add more fees and interest After 90 days, subject to lien After 120 days, subject to foreclosure
Expenses Management Fee Manager, Administrator, Compliance Coord. Accounting Common Area Maintenance CC&R Enforcement Collections, Violations, Legal Fees HOA driven Committees: Communications, Activities, Beautification Insurance Taxes Reserves
Common Area Maintenance Landscaping Mow/Trim/Trees/Shrubs/Pests Irrigation Water, Electricity Swimming Pools Maintenance, Porter, Chemicals, Attendant Lakes/Fountains Well, Pumps, filtration, fountains, lighting, electricity
Covenants, Conditions & Restrictions Purpose: To insure the property and maintenance standards are adhered to and enforced. Method: Architectural Review Committee: ACC requests must be submitted to Admin and reviewed by ARC Compliance Coord. inspects twice a month Architectural, Landscape, Fences, Parking Enforcement: Postcard After 10 days - 1 st Letter After 30 days - 2 nd Letter (fee) After 60 days - Fine After 90 days - Self Help
Total Violations /1/ /28/11
Homeowner Participation The HOA is only going to be as successful as the Homeowners make it ! Understand the need for contribution, standards and compliance. Help your neighbors Volunteer to make a difference. Homeowners will eventually lead and direct the HOA.
Committees ACC Committee (Post-Construction) Communications Web Site Newsletter Crime Watch Street Captains Activities Community Garage Sale Easter Summer Halloween Happy Holidays Beautification Yard of the Month Seasonal Color
Questions Comments