52 nd Directors-General Meeting The Czech Republic takes over the Presidency of the EU Robert Ledvinka DISPA Meeting, 4 – 5 June 2009, Prague, Institute of State Administration Training program for the Czech Presidency Jana Mitrofanovova

DISPA meeting, Prague National program for training – let’s begin contact with colleagues from institutions that have participated in preparations to their Presidency – Finland, France, Austria, Sweden, Great Britain… budget proposal mapping the field of possible Presidency training activities preparing of training program for Czech civil servants who will be involved in forthcoming Czech Presidency of the Council of the EU – with Czech Ministry of Foreign Affaires National program for training

DISPA meeting, Prague National program for training approved by Czech government on 11 January 2006 defines categories of civil servants involved in Czech presidency and their training program : The Institute of State Administration was responsible for preparation and coordination of 1 - Central register 2 - Specialized language courses3 - Courses on EU affairs and the presidency The Ministries and Central State Administrations were responsible for- General language courses leading to a completion of standardised language examinations - Specialized training in the issues of the relevant fields

DISPA meeting, Prague 1)Central register Database of people who are involved in the Presidency and who are to attend the courses Each Ministry and Central State Administration has nominated a person responsible for updating and maintenance of entries and information about their employees Record and overview of completed courses and language examinations for each employee + her/his category, address National program for training

DISPA meeting, Prague 1)Central register Category 1 Chairs of working groups and subgroups and their alternates Category 2 Czech national representatives to working groups and subgroups & support to the Chair Category 3 National experts of administrative authorities preparing materials for working group negotiations, national coordinators Category 4 Administrative and technical support staff National program for training

DISPA meeting, Prague National program for training language requirements on civil servants according to the CEFR (after revision) : Category 1 – English on C1/C2, French on A1/A2 Category 2, 3 – English on C1/C2 Category 4 – English or French on B1/B2 or exceptionally A1/A2 every administration could decide if a certain level of French is needed for certain civil servants and add it to their language requirements

DISPA meeting, Prague 2)Specialized language courses English language National program for training Eurospeak 1, 2, 3 + Eurospeak CZ on line Writing Written communication Working documents and compromise texts English Writing Skills – e-learning Negotiation – language skills Presentation Presentation skills E-learning Living communication Presentation skills – coaching PhoneticsLegal EnglishSwitching AJxFJ

DISPA meeting, Prague 2)Specialized language courses French language National program for training Eurospeak 1, 2 Writing Written communication 1, 2 Working documents and compromise texts Legal FrenchPresentation Presentation skills - coaching Living communication PhoneticsNegotiation Negotiation – language skills (extension) Negoatiation – language core course Switching AJxFJ Intercultural seminar about French and Czech people Intensive courses

DISPA meeting, Prague 3) EU Affaires and Presidency The outlines for courses in this part were prepared on the basis of the National Program and consultations with the Czech Ministry of Foreign Affairs, Permanent Representation of Czech Republic in Brussels and foreign Institutes. Outlines were approved by the Czech Government on 30 August The courses are delivered by a supplier who succeeded the public procurement. National program for training

DISPA meeting, Prague EU and the Presidency – Core course For all employee categories On-line course The aim was to explain the role and organisation of the Presidency and to introduce the functioning of the EU and the Council of the EU in particular. National program for training 3) EU Affaires and Presidency EU Institutions and the Presidency EU and the Presidency Negotiations Core course Extension course

DISPA meeting, Prague Negotiations For employee category 1, 2 On-line course: Code of Conduct, types of negotiations, role of the Chair, negotiation styles, informal negotiations, cultural aspects One-day language course: Language for negotiations Two-day course: Simulations of working groups National program for training 3) EU Affaires and Presidency EU Institutions and the Presidency EU and the Presidency Negotiations Core course Extension course

DISPA meeting, Prague Managerial skills for Chairs Media Communication Intercultural Communication Lobbying Protocol Training on EU legislation Seminars on current EU issues Seminars with representatives of the General Secretariat of the Council and with former Chairs of working groups and colleagues working in the Permanent Representation of Czech republic in Brussels Visits to Brussels and internships for future Chairs prior to the Presidency was arranged by the departments themselves and also by Institute of Public Administration National program for training Other seminars

DISPA meeting, Prague National program for training One year later… Low attendance – cancelation of courses or inconvenient prices for ISA In cooperation with Department of Deputy Prime Minister for European Affaires – document System of Presidency training (9 January 2008) Mandatory courses for categories 1 and 2

DISPA meeting, Prague National program for training One year later… - mandatory courses Category 1 : EU and the Presidency (core and extension e-learning course), Presidency training for Chairpersons, Living communication or Presentation skills Category 2 : EU and the Presidency (core and extension e-learning course), Negotiation techniques and skills, Living communication or Presentation skills

DISPA meeting, Prague Number of participants – Presidency courses January 2007 – December 2008 Total7811 EU courses1597 EU courses – e-learning2909 Language specialised courses English + French3184 Other121 National program for training Statistics I

DISPA meeting, Prague National program for training Statistics II

DISPA meeting, Prague 12 employees 4 training rooms self-learning centre for English, German and French languages Presidency unit – established in 2006 (5 people) Institute of State Administration – About us

DISPA meeting, Prague Eurospeak online Specific English used in the EU context, facts about EU 6 independent chapters - EU Structure and development - EU Institutions - Decision-making - EU Law - Political system and Institutions of the Czech Republic - National law National program for training Language e-learning training

DISPA meeting, Prague Eurospeak online Each chapter contains five focuses : Text focus Vocabulary focus – EU terminology Grammar focus Communication focus Pronunciation focus edu.edoceo.cz/edoceo/screen/learn/course/list National program for training Language e-learning training

DISPA meeting, Prague English Writing Skills Effective writing in English 5 independent chapters – and letter writing, writing and decision-making (position papers…) Useful icons and - grammar and vocabulary linked to the subjects, exact word meaning and correct pronunciation pdf format of all chapters to print National program for training Language e-learning training

DISPA meeting, Prague Best practices Different training programs in countries who have already run their Presidency Different context (different language requirements…) Use of some training for the futur? (content modification…) National program for training Conclusions

Thank you for your attention!